Village Board

EAST TROY VILLAGE BOARD MINUTES May 20, 2019 Page 1 of 4 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Alan Boyes, Mary Nugent and Matt Johnson Excused: Forty Renucci Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt Youth in Government Representatives Matt Kisting and Mikayla Lamping Citizen Participation Valerie Tribble, 1933 Fremont St., spoke regarding the poor condition of Grove Alley and requested consideration of repairs. Consent Agenda (One motion and second will approve all of the following items. Any item may be pulled from the list and voted on separately.) 1. Approval Minutes – 5/6/2019 2. Consider recommendation from Plan Commission to approve Certified survey map with three lots in extraterritorial area in Town of East Troy located at N9047 Stringers Bridge Road (PET700002D); Paul Smyczek applicant (application 2019-13) 3. Consider approval of hiring two part-time Police Officers. Motion by Trustee Alexander, second by Trustee Alger, to approve the Consent Agenda. Advisory – motion carried, Board – motion carried. Miscellaneous Business 1. Update on dog park from East Troy High School Key Club representatives Ms. Harris and Ms. Venegas, Key Club Advisors, and members from the Key Club presented an update on the Dog Park to the Board. They discussed the donation signage concept and showed examples, example of the rules to be posted, examples of directional signage and styles. They discussed the fund raising for benches. Trustee Nugent suggested contacting civic organizations and offering them the opportunity to donate benches. Discussion of the funds needed to purchase waste bins/waste bag stations. The more waste bag dispenser areas offered will facilitate better waste control. DPW Equitz suggested working with Parks and Recreation Director Muszynski regarding the bags/dispenser stations to find the cost and style that has been procured for other parks. The group indicated that they have met their funding goal for the fencing and that Roth Fence donated $2,000 towards the fencing. DPW Equitz complemented the job on installing the fence. The grand opening of the park was discussed, and the group indicated that they are planning the event for the first week in July, once the signage is complete  EAST TROY VILLAGE BOARD MINUTES May 20, 2019 Page 2 of 4 and waste stations are installed. DPW Equitz explained that the village will provide trash cans, the Village insurance has been confirmed, will spray for weeds and put down stone at the entrances. 2. Consider awarding bid for Well 5 Rehab Project DPW Equitz explained his memo and the results of his RFP. The low bid is from CTW Corporation with a bid of $34,300 to rebuild the pumps. The warranty on the rebuilt pumps will be one-year. Life expectancy of the rebuilt pumps should be about 10 years, or they will be replaced with new pumps. The final decision to rebuild or replace the pumps will be based on the wear once they are pulled. Motion by Trustee Johnson, second by Trustee Boyes, to approve the Well 5 rehab project with CTW Corporation for $34,300. Advisory – motion carried, Board – motion carried. 3. Consider approval of Change Order 1 and Amendment 3 to the Engineering Agreement for the 2019 Sidewalk Project DPW Equitz reviewed his memo for the 2019 sidewalk project. This project bid was under budget and an additional section of sidewalk was added to the project. This is the change order to do that Lilly Street addition to the project and the engineering amendment for the design and inspections for this section. The contractor indicated at the pre- construction meeting that he felt all items could be met and would start in late July. Motion by Trustee Alexander, second by Trustee Johnson, to approve Change Order 1 for the 2019 Sidewalk Project with Engineering Agreement Amendment 3. Advisory – motion carried, Board – motion carried. 4. Consideration of creating cleaning/janitorial position Administrator Suhm reviewed her memo and the rationale to create a part-time cleaning position. Motion by Trustee Boyes, second by Trustee Johnson, to approve creating cleaning /janitorial position reporting to Director of Public Works with a hiring wage range at a maximum of $15 per hour. position. Advisory – motion carried, Board – motion carried. 5. Consider approval of Liquor License Premises Extension for LD’s BBQ for 21 days between May 23 and October 17, 2019 for Bike Night Events (counter service will continue to be inside building, requesting open intoxicants allowed outside in designated area). Concerns expressed included customers exiting the side doors and moving into the parking lot area, no noted way to contain or direct customers to stay on the patio area, could use signs or verbal direction to accomplish this, street parking, especially on Energy Dr., impeding traffic. This traffic concern needs to be addressed for the large number of expected customers and the parking regulations will be enforced. Energy Drive is posted for No Parking areas. Consensus was to agree to try this plan but if Police Officers observe  EAST TROY VILLAGE BOARD MINUTES May 20, 2019 Page 3 of 4 drinking in the parking lot outside of the designated area there will be an issue. Discussion followed of approving the application with contingencies and the requirement for the application to be reviewed if there are violations. Motion by Trustee Johnson, second by Trustee Alger, to approve the premises extension application contingent that Chief Swendrowski talks to Leon Davis about the discussed concerns, that parking follows posted regulations and alcohol is kept within the designated area. Chief Swendrowski will report if there are problems. Advisory – motion carried, Board – motion carried. 6. Consider approval of annual renewal for Mobile Home Park Permit for Meadows Development Group LLC - Skyview Terrace, 2742/2786 Main St. Motion by Trustee Alexander to approve the permit renewal. DPW Equitz explained the outstanding cross connections, several residents in the Mobile Home Park have not complied. The concern is that the Village cannot move forward with a disconnection of the water service to the individuals but would have to disconnect the entire park. Perhaps the owner can assist the Village in gaining compliance from their residents. The Mobile Home Park permit will expire July 1. The Police Department has worked with the on-site manager and Code Compliance has provided letters requesting compliance, but those residents have not responded. The Village Attorney did indicate that we could pursue an inspection warrant through the Municipal Judge. Chief Swendrowski suggested that a letter be send to the park owner requesting assistance. Trustee Alexander withdrew his motion Motion by Trustee Johnson, second by Trustee Boyes, to table item and instructed staff to explore options to gain compliance and bring this item back at the next meeting for an update. Advisory – motion carried, Board – motion carried. 7. Conclusion of 2018-2019 Youth in Government program and recognition (no packet materials) Administrator Suhm thanked both Matt Kisting and Mikayla Lamping for their service and their commitment to the Youth in Government program along with all their other school involvements. Matt thanked the Board for the opportunity to serve both on the Plan Commission and the Village Board. He told the Board that he liked that the Board keeps the meetings fun and not boring. Matt will be attending UW-Whitewater for Political Science and felt that his time participation in the Youth in Government program influenced his decision to choose that course of study. Mikayla also thanked the Board and stated how this participating in the program has shown her how important local government is and she hopes to stay involved in local government in the future. She will be attending UW-Madison to study Physics or Chemistry. President Seager also thanked both of them for their participation in the program and for their service. Ordinances & Resolutions 1. Ordinance 2019-04 Consider recommendation from Plan Commission to approve amending the text of the zoning code with regard to nonconformities (application 2019-  EAST TROY VILLAGE BOARD MINUTES May 20, 2019 Page 4 of 4 08) Motion by Trustee Johnson, second by Trustee Alexander, to approve. Advisory – motion carried, Board – motion carried. 2. Ordinance 2019-05 Consider recommendation from Plan Commission to approve amending the text of the zoning code with regard to accessory buildings (application 2019-09) Motion by Trustee Johnson, second by Trustee Nugent, approve. Advisory – motion carried, Board – motion carried. Reports 1. Booth Lake Minutes – 10/17/18 2. Booth Lake Minutes – 11/28/18 3. Booth Lake Minutes – 12/19/18 4. Booth Lake Minutes – 1/16/19 5. Booth Lake Minutes – 2/20/19 6. Booth Lake Minutes – 3/20/19 7. Booth Lake Minutes – 4/17/19 8. DRAFT Plan Commission minutes – 5/13/19 9. Library Board Minutes – 4/9/19 10. April Financial Report Adjourn – President Seager, second by Trustee Alexander, to adjourn at 7:27 p.m. Advisory – motion carried, Board – motion carried. Respectfully Submitted, Lorri Alexander Administrator