Village Board

EAST TROY VILLAGE BOARD MINUTES March 30, 2020 Page 1 of 3 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Meeting was conducted via Zoom Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Alan Boyes, Mary Nugent, Matt Johnson and Forty Renucci Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Clerk Alexander Adjourn to Committee of the Whole Motion by President Seager, second by Trustee Alexander, to adjourn to Committee of the Whole. Motion carried. Discussion Item: Discussion regarding 2021 Highway ES Reconstruction Project, Associated Village Square Improvements, Multi-Modal Grant Award, and Scope of Project Administrator Suhm read communications from the public: Kimberly Sudbrink, Church Street, expressed concern with the Church Street reconstruction, less lot size for parking, shortened driveways and limited access during construction. Tim Lynch agreed that it will be a tight area, but no design has been done yet and the space will need to be considered carefully as this is a challenge. Mary and Gene Rozmarynowski, Main Street, asked about the dates for start and finish of the project and questioned whether there will be full road closures during lateral work. Also asked what the full project cost would be and what the impact on taxes would be. Also questioned the impact of the project on Lions 4th of July parade. Tim Lynch will discuss costs during his presentation. Tax impact will depend on the final scope of the project and timeframe. Ross McMiller, Main Street, express his opposition to changing Union Street to a one-way street. Mike Zei, corner of Church Street and School Street, asked if the existing sidewalk on Church Street would be replaced and property owner charged? Also asked if sewer laterals would be replaced as his was recently replaced. He also expressed concern about some resident’s ability to pay for new laterals. Tim Lynch indicated that existing sidewalk would not be replaced, lateral replacement would be based on the age of the laterals. . Trustees added that Mr. Zei had contacted Board members to express his support of the project. Matt Joas, 2011 Church Street, asked how far the project extended as he would like to pave the area in front of his building for parking Justin Rohrer, Main Street, contacted Trustee Johnson who expressed he was in favor of project. Tim Lynch presented his plans, explained an overview of the sections of the project, the concept plans and reasoning for the concept plans. Discussion included: • Traffic patterns • Expanded islands • Value of one-way streets and which streets may be appropriate to be one-way  EAST TROY VILLAGE BOARD MINUTES March 30, 2020 Page 2 of 3 • Changes in parking spaces and lane width • The goal is to agree to the concept and to move forward with accepting the grant funds for the project. • Should the sidewalk costs be shared with the property owner • Sidewalk repair/replacement is shared 50/50 with property owner, new sidewalks are the responsibility of the Village • Assessment options for property owners where applicable • Church Street plan is a concept that was put together for the grant application and has the ability to be redefined somewhat. Sidewalks would only be on one side and would still need to be designed. • Consideration of each section of the project including cost estimates and scope of project and funding • Which sections of the project would be the Village’s responsibility, and which would be shared between Village and County • If a bad or damaged lateral is discovered what option’s, the property owner would have • Consider a pre-negotiated price with the contractor for homeowner cost if their portion of the laterals needed replacement/repair • Possible drainage issue on the corner of Union and Division Streets • Sidewalk options and sizes • Snow removal on the sidewalks on the Square • Possible drainage improvements for snow on the Square • Lighting on the east end of Main Street options • Funding included in the capital projects that are available for the project • The commitments of this project and that the points the grant from the State were awarded on would need to be retained, such as the connectivity to the railroad, the Square redevelopment, new traffic islands, improved pedestrian crosswalks and improved traffic safety. • This concept and design are not finalized • The priority to improve the entryway to the village • Possible assessments along Main Street • Timeframe of the project – hope to go out for bids late 2020 or early 2021, to give contractors as much as a window as possible. • Acceptance or the grant gives the Village 5-years to do the project. • Move forward with the design and confirm points with the Village Attorney and the Intergovernmental agreement • Who would be responsible for inspections and who would be in charge of contractors • Be sure the public understands that a large part of the grant award was the improved connectivity to the railroad • The previously mentioned possibility or extending the railroad tracks south on Church Street is cost prohibitive at this time • Replacement of the railroad crossing will attempt to be coordinated with the project • Questions on possible replacement of sidewalk sections on Main Street and the cost • Concerns on the truck traffic and speed on Main Street were referred to the Walworth County Safety Committee • It was confirmed that this project will not transfer Main Street from Walworth County to the Village of East Troy  EAST TROY VILLAGE BOARD MINUTES March 30, 2020 Page 3 of 3 • Estimated construction of the Village Square would be about 2 months and the full project will take more time. There will be access issues and impact to businesses along Main Street and to summer events. Event coordinators have been notified of this. • Next step we confirm that the Village is committed to accept the grant, then Tim Lynch will bring a proposal for the design work • Direction was to try to include lighting in the design. • Consider removal of overhead utilities on the Square if funds allow • Would like agreement with the County on scope of what they will commit to on the east end of Main Street • Direction was to retain the stop signs on the Square Motion by President Seager, second by Trustee Boyes, to reconvene in regular session. Motion carried. Reconvene in Regular Session 1. Consideration of leave time policy in compliance with Families First Coronavirus Response Act (FFCRA) Administrator Suhm explained her memo on the April 1 act for employees and that it is similar to what we have in place. She has discussed the highlighted amended language with the Village Attorney. Motion by Trustee Boyes, second by Trustee Nugent, to approve as the leave time policy as amended by the Village Attorney. Motion carried. 2. Consideration of Policy related to COVID-19 Mandatory Shutdown/Requirement for Nonessential Employees Not to Report to Work Discussed the current situation, how the Library Board is handling working with employees, how unemployment is handled by municipalities, plans for remote work and how this may affect work in the future. Motion by Trustee Alexander, second by Trustee Boyes to approve the Policy related to COVID- 19 Mandatory Shutdown/Requirement for Nonessential Employees Not to Report to Work. Motion carried. Adjourn Motion by Trustee Alexander, second by Trustee Boyes, to adjourn at 8:48 p.m. Motion carried. Respectfully Submitted, Lorri Alexander, Clerk