Village Board

EAST TROY VILLAGE BOARD MINUTES April 6, 2020 Page 1 of 3 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Meeting was conducted via Zoom Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Alan Boyes, Mary Nugent, Matt Johnson and Forty Renucci Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt, Clerk Alexander Citizen Participation John Merath, expressed thanks to Eileen, Lorri, DPW and the cleaning personnel for everything they have done to keep poll workers safe for the election. Consent Agenda 1. Approval Minutes – 3/16/2020 2. Consider approval of East Troy Chamber of Commerce, First Fridays May Day, May 1, 2020, 5 pm to 8 pm, Vanessa Lenz, Chamber Director, Event Chairperson. a. Consider approval of Temporary Class B Beer License for the East Troy Chamber of Commerce First Fridays May Day, May 1, 2020, 5 pm to 8 pm, Operators: Vanessa Lenz, Sarah Manke – Dependent on the State of Emergency and contingent on receipt of fees. Trustee Boyes requested item #2 be pulled. Motion by Trustee Johnson, second by Trustee Alexander, to approve the minutes from 3/16/2020 as presented. Motion carried. Trustee Boyes asked DPW Equitz if this event is allowed to be held, if the park will be ready, and asked for clarification if the entire event was dependent on the State of Emergency or just the Class B License. DPW Equitz stated the park would be ready and the entire event would be dependent on the State of Emergency. Motion by Trustee Boyes, second by Trustee Alexander, to approve the May First Friday event. Motion carried. Miscellaneous Business 1. Consideration of request from TEBS/East Troy Brewery to amend loan agreement Administrator Suhm explained the request, the proposed amendments, the three options for loan terms, and the borrower’s preference for option #2. Option #2 provided interest-only payments for six months and extended the term of loan by six months. It was confirmed that the debt repayments go directly into the Revolving Loan Fund and is kept separate from the general fund. Motion by Trustee Alexander, second by Trustee Boyes, to approve option #2 and the amendment to the TEBS/East Troy Brewery loan agreement. Motion carried. 2. Update regarding property maintenance issues for 2954 Main Street (no packet materials) Chief Swendrowski noted that there was no evident work that had been done and he had reached out to the property owner via email but had not had a response. Scott Johnson, Building Inspector, had intended to attend tonight but did not appear to have been able to connect. It was requested that Building Inspector Johnson write a memo to the Board for the next meeting outlining the current status and options for the Village. Discussion included the exterior issues vs. the interior condition of the property, the process to obtain an inspection warrant and concern of monetary outlay from the Village and potential of recouping those costs. Direction was to have Chief Swendrowski contact the property owner requesting a voluntary inspection by Building Inspector  EAST TROY VILLAGE BOARD MINUTES April 6, 2020 Page 2 of 3 Johnson to be able to estimate cost of repairs vs. value of the property. If the property owner is not willing to work with the Village voluntarily then to discuss with Attorney Pruitt the next steps to seek an inspection warrant. 3. Financial Management Planning Workshop Brian Roemer, Ehlers, provided presentation of financial management workshop. This was last done in September of 2017 and is a comprehensive five-year plan to guide financial plans and provide an analytical framework for financial decisions. 4. Consideration of awarding bid for the Clayton Avenue and Belleview Avenue Street Project DPW Equitz reviewed the project scope and the bids received. The lowest bid is $163,434 over budget with D.F. Tomasini Contractors. Discussion included options to fund, details included in the bid, the possibility of including Bid B for the sewer extension on North Shore Drive, assessments included, possibility and implications of delay of the project. Motion by Trustee Johnson, second by Trustee Boyes, to award the Bid A and Bid B to D.F. Tomasini Contractors, and to not use funds from the roofing projects. Motion carried. 5. Consideration of proposal for engineering services related to Stormwater Management Design in TID 4 Tim Lynch, Village Engineer, recommended having the design for the stormwater basins to begin so that is ready to move forward once the developer’s agreement is signed so it is not delaying the construction project. Motion by Trustee Johnson, second by Trustee Alexander, to approve proposal for design services related to Stormwater Management Design in TID 4 contingent upon an executed development agreement for the Lofts. Motion carried. 6. General discussion/updates regarding COVID-19 Pandemic, emergency declarations and orders, and operations (no packet materials) Administrator Suhm updated the Board on issues related to the State of Emergency. The PSC has declared no disconnections allowed for water service, deferred payment agreements should be offered to all customers and no late fees are to be assessed. She explained her and President Seager discussed following the same procedures for the sewer utility. The election will take place and all departments have been pitching in to help prepare. The possibility of applying for FEMA funding has not yet been determined but we are tracking costs. Contract Comestibles is donating a case of hand sanitizer and there has been other community support with donations. Reports 1. Booth Lake Minutes – 02/19/2020 2. ETAESD Minutes – 02/18/2020 3. Director of Public Works Report – 1st Quarter 2020 Closed session Motion by President Seager, second by Trustee Johnson, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) for the purpose of conduction other specified public business, whenever competitive or bargaining reasons require a closed session (The Lofts Development Agreement) Motion carried on a roll call vote. President Seager Y Trustee Alexander Y Trustee Alger Y Trustee Boyes Y Trustee Johnson Y  EAST TROY VILLAGE BOARD MINUTES April 6, 2020 Page 3 of 3 Trustee Nugent Y Trustee Renucci Y Adjourn Motion by President Seager, second by Trustee Alexander, to adjourn at 9:06 p.m. Motion carried. Respectfully Submitted, Lorri Alexander, Clerk