Village Board

EAST TROY VILLAGE BOARD MINUTES August 17, 2020 Page 1 of 3 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Alan Boyes, Mary Nugent, Matt Johnson and Forty Renucci Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Geary, Attorney Helsel Citizen Participation John Merath, 3063 Clayton Ave., thanked Clerk Alexander, the cleaning and DPW staff for their efforts during the August Election. He especially thanked Luke for his work sanitizing during the election for the inspectors and voters. Sandy and Dustan Stanford, 1985 Division St., spoke regarding item Misc. Bus 1 and stated they feel their situation is an exception to the regulation due to the unusual circumstances. This is the only property with this situation currently in the Village. They feel that they had received verbal consent given to Dusty over 10 years ago by the Village Administrator at that time, but they do not have written consent. They explained that they feel they already pay their portion of the sewer debt service charge with the billings on the home service. There is very little water being dispersed to the sewer from their pool house and there is no consumption during Quarters 1 and 4. Consent Agenda 1. Approval Minutes – 7/20/2020, 7/27/2020 2. Consider approval of renewal of 2-year Natural Lawn Permit for Bielinski Homes Inc. - September 17, 2020 to September 16, 2021. (No objections received.) 3. Consider approval of lease assignment for Hangar S-20 to Joel Klein President Seager requested item 3 be pulled from the consent agenda. Motion by Trustee Johnson, second by Trustee Nugent, to approve items 1 and 2. Motion carried. President Seager questioned the lease language, the assignment and requested additional information. Motion by President Seager, second by Trustee Johnson, to table item until next meeting. Motion carried. Miscellaneous Business 1. Consideration of proposed ordinance modifications related to sewer charges for seasonal meters (from 6/15 and 7/6 meetings) DPW Equitz explained the proposed ordinance to discount the quarterly charge when the service is turned off at the curb. Attorney Geary reviewed the policy proposal and explained that the Stanford’s would be able to submit an appeal through the appeal process as an exception.  EAST TROY VILLAGE BOARD MINUTES August 17, 2020 Page 2 of 3 Trustee Johnson suggested that if a variance or exception is granted that it be recorded with the property through Walworth County. Discussion included the option of retaining the code as is and considering the Stanford case as an exception, maintaining clear documentation of such a decision, the financial impacts to the sewer utility and that Attorney Geary is working to find a PSC determination related to reduced connection charges when there is no water service. Motion by President Seager to keep ordinance as is and consider the Stanford’s issue as an exception. Motion died for lack of a second. The agenda item was to consider the proposed ordinance modification and no action was taken, as the ordinance was not modified. DPW Equitz will work on the specifics of an exception for the Stanford’s situation. 2. Consideration of recommendation to release Bielinski Homes letter of credit for one- year warranty period on Lake Bluff Phase I (LOC amount remaining $209,275.35) Releasing this Line of Credit is for the last of the work in Phase I as the roads and gutters were redone last year. Engineer Lynch and DPW Equitz have walked the property and did not see any failures. Motion by Trustee Johnson, second by Trustee Boyes to approve. Motion carried. 3. Discussion of DRAFT Ordinance regarding parking ad-hoc committee recommendations regarding overnight parking restrictions within residential zoning districts Discussion included exceptions to the restrictions, no parking on Brookstone Lane, no street parking of trailers, trailer size, year-round parking permits, enforcement and the possibility of approving the ordinance in sections. Motion by Trustee Boyes, second by Trustee Nugent, to table item to allow the ad hoc committee to meet and address the questions that were raised. Motion carried. 4. Consider revised job description for Administrative/Code Enforcement Officer Chief Swendrowski reviewed the revised job description and received positive feedback on the proposed modifications. Discussion included how to incorporate other contracted services, such as the Building Inspector, when working with Code Enforcement Officer, to ensure timely follow-up, fair compensation and reporting on enforcement violations, specifically those that included contracted services involvement. Motion by Trustee Johnson, second by Trustee Alexander, to approve the job description as updated by Chief Swendrowski. Motion carried. 5. 2021 Budget Review Session Capital & Service Levels Board direction was to briefly summarize information with attention to those items expected to increase and the justification for the increase. A review of each capital budget was provided.  EAST TROY VILLAGE BOARD MINUTES August 17, 2020 Page 3 of 3 a. Police b. Library c. Airport d. Administration e. Levels of Services Provided 6. Consider reallocation of 2020 Library Operating Funds Library Director Gartman reviewed his request for funds to install a handrail along the handicap entrance walkway. Motion by Trustee Johnson, second by Trustee Alexander, to take funds from fund balance to pay for the handrail. Motion carried. Reports 1. Update on 2954 Main St. (no packet materials) – Chief Swendrowski informed the Board that the raze order for the garage had been served, an additional five (5) citations have been issued totaling $6,605.00 and the current amount due to the court is $2,604.00. $620.00 was paid at the time of the prior stipulation agreement. Additional citations will be written at the maximum allowed by State of $1,321.00. The Board directed daily citations be issued. If fees are not paid there may be the possibility of issuing a commitment or utilizing the state tax intercept program. 2. July Financial Report 3. ETAESD Minutes – 06/16/2020 4. Parks & Recreation Minutes – 2/10/2020 5. Parks & Recreation Minutes – 06/08/2020 6. Booth Lake Special Meeting Minutes – 08/01/2020 7. CDA Minutes 5/26/20 & 6/22/20 8. Library Board Minutes 7/14/20 9. Update on 2019 Sidewalk Project – DPW Equitz updated the Board that there are unacceptable areas of restoration and the contractor and bonding company are being notified in writing that the Village will be having the work completed by another company and possible damages will be pursued. Adjourn Motion by President Seager, second by Trustee Johnson, to adjourn at 8:26 pm. Respectfully Submitted, Lorri Alexander Clerk