Village Board

EAST TROY VILLAGE BOARD MINUTES January 18, 2021 Page 1 of 3 Call Meeting to Order; Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Mary Nugent, Matt Johnson and Forty Renucci Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Geary, Clerk Alexander All Attendees were Remote Via Zoom Citizen Participation Jeff McKone, questioned the design plans for the front sidewalk area at 2919 Main St. and will contact DPW Equitz to discuss this. Consent Agenda 1. Approval Minutes – 1/4/2021 Motion by Trustee Nugent, second by Trustee Johnson, to approve the consent agenda. Motion carried. Miscellaneous Business 1. Consideration of Insurance Program Renewal 2/1/2021-1/31/2022 (general liability, property and over insurance coverages) Administrator Suhm summarized the annual renewal of the insurance policies and explained that the rates have increased over budgeted amounts due to several market changes including those related to cyber security and law enforcement. Linda Joski, Arthur J. Gallagher, was available to answer questions. When asked about education offered related to cyber security, she explained that Gallagher does offer several webinars on the topic and she will forward information on those to Administrator Suhm. Motion by Trustee Johnson, second by Trustee Alexander, to approve the recommended program structure for the 2021-2022 insurance program with the increase to comprehensive and collision deductibles to $1,000. Motion carried. 2. Consideration of fourth amendment to Lake Bluff development agreement pertaining to early issuance of building permits for seven homes within phase II Administrator Suhm reviewed the amendment drafted by Attorney Pruitt. DPW Equitz related that he had spoken with Fire Chief Barutha and while he does have a concern about using heavy fire equipment on a non-finished street and the possibility of the equipment becoming stuck, he does enough hose to work from St. Peters Road for fire events. Motion by Trustee Johnson, second by Trustee Alexander, to approve the fourth amendment to the Lake Bluff development agreement. Motion carried. 3. Consideration of recommendations to address lamppost in lieu of streetlights maintenance issues in Sterling Oaks and Lake Bluff subdivisions  EAST TROY VILLAGE BOARD MINUTES January 18, 2021 Page 2 of 3 Administrator Suhm reviewed history of the installation of residential lampposts in lieu of streetlights in the Sterling Oaks subdivision and the current maintenance situation. This same lighting is being used in the Lake Bluff subdivision. The lampposts are covered in both subdivisions by a deed restriction and the deed restrictions for the Sterling Oaks subdivision states these coach lights are in lieu of streetlights. Deed restrictions for both subdivisions obligate the property owner to maintain the lamppost. This is anticipated to also become an issue in the Lake Bluff subdivision and ownership changes and new owners may not be aware of the responsibility. The maintenance of these lampposts may be addressed through property nuisance issue through Code Enforcement as a public safety nuisance. Motion by Trustee Johnson, second by Trustee Alexander, to direct staff to draft a letter for use by Code Enforcement for this issue and amend Ord. 354-5 to include maintaining lampposts, referencing the deed restrictions. Motion carried. 4. Consideration of purchasing DPW Patrol Truck (combination dump truck and snowplow) DPW Equitz explained the current fleet replacement plan and truck usage. These vehicles have been purchased on a 5-year lease to own plan and this proposed truck is the same truck set-up as purchased previously. Motion by Trustee Johnson, second by Trustee Alexander, to approve the purchase of the DPW Patrol Truck. Motion carried. Ordinances & Resolutions 1. Ordinance 2021-02 - Recommendation from Plan Commission to approve ordinance adopting regulations for tree removal and to make other revisions to Chapter 443 of the Municipal Code. Discussion included: • Industrial lots are exempt due to the amount of grading typically involved as well as landscaping covered in developer’s agreements • Goal of the ordinance is to retain as much tree cover as possible during development • Dead/damaged trees do not need a permit to be removed • Removal is achieved by a petition to the Plan Commission for the plan removal/replacement • Requesting that staff notify tree and landscape companies in the area, as well as residents, of this change to Village policies Motion by Trustee Renucci, second by Trustee Johnson, to approve Ord. 2020-02. Motion carried. Reports 1. Library Board Minutes – 12/08/2020 2. December Financial Reports  EAST TROY VILLAGE BOARD MINUTES January 18, 2021 Page 3 of 3 a. Revenue/Expenditure Report b. Variance Report c. Capital vs. Spent Report d. Airport Financial Report e. Dam Financial Report 3. 2020 4th Quarter Police Department Report – Trustee Johnson requested that the Code Enforcement information be presented as open vs closed issues . 4. Tri Troy Alliance Update (no packet materials) President Seager stated that the Tri Troy Alliance is now meeting every 2 weeks and that Derek D’Auria, WCEDA, Mary Nicoson, First Citizens State Bank, and Dr. Hibner, East Troy School District Superintendent has been joining them regarding the school referendum and discussion of a new library. 5. DRAFT Plan Commission Minutes – 1/11/2021 Closed session Motion by President Seager, second by Trustee Alexander, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation which it is likely to become involved (potential class action PFAS litigation); and 19.85(1)(e) for the purpose of conducting other specified public business, whenever competitive or bargaining reasons require a closed session (Potential TID 4/Business Park Developments); and 19.85(1)(c) Considering employment evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and 19.85(1)(f) considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations (personnel matter) Motion carried on a roll call vote: President Seager Y Trustee Alexander Y Trustee Alger Y Trustee Johnson Y Trustee Nugent Y Trustee Renucci Y Adjourn Motion by Trustee Alexander, second by President Seager, to adjourn at 8:32 pm. Motion carried. Respectfully Submitted, Lorri Alexander, Clerk