Village Board

EAST TROY VILLAGE BOARD MINUTES February 15, 2021 Page 1 of 5 JOINT EAST TROY VILLAGE BOARD MEETING AND PLAN COMMISSION MEETING February 15, 2021 6:00 PM Joint Meeting with Village Board and Plan Commission Call Meeting to Order; Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Village Board: Present: President Scott Seager, Trustees John Alexander, Mary Nugent, Matt Johnson and Forty Renucci – Trustee Alger joined the meeting at 6:30 pm Plan Commission: Present: Commissioners Edward Arendt, Chris Bottoni, Roger Hayes, Benny Stichmann and Joe Wisniewski Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Geary, Clerk Alexander, Zoning Administrator Schwecke All Attendees were Remote Via Zoom Discussion Item Discussion regarding the Comprehensive Plan Policy in the “Housing and Neighborhood Development Goals, Objects, and Policies” section limiting rezoning of land for multi-family housing to occur only when proportion of multifamily is 30 % or less of total housing units (with exceptions related to blighted TID and in or around the downtown core) President Seager explained the focus of the meeting. Zoning Administrator Schwecke explained the purpose of the Comprehensive Plan and reviewed the discussion of the ratio of single- family units vs. multi-family units. The policy was incorporated into the Comp Plan to manage the percentage of multi-family housing. Zoning Administrator Schwecke presented 2019 data from the US Census American Housing showing several neighboring communities comparing population and their percentage of multi-family housing units, including East Troy. Discussion included the request for trend information, the definition of multi-family as a housing type vs ownership type and any more than single family is considered multi-family, request for demographic information, addressing affordable housing needs, the relationship of housing to workforce in an area, average square foot costs vs. average rental costs, what would be included in an housing study, the date the Comprehensive Plan was adopted and effective, the parameters set forth in the Comprehensive Plan for multi-family, the need to define the term “in or around the Downtown Core”, the question if the percentage of single family to multi-family is something to be controlled, the desire for growth for additional tax base and for the health of the community and school district, interest in what the market trends are, interest in other types of housing developments and being sensitive to resident concerns. Direction was to email detailed requests for the type of additional information that would be of interest to  EAST TROY VILLAGE BOARD MINUTES February 15, 2021 Page 2 of 5 Administrator Suhm to coordinate bringing back to a future meeting. The Board/Commission thanked everyone for attending to discuss this important topic. Adjourn Motion by President Seager, second by Trustee Alexander, to adjourn at 6:47 pm. Motion carried. Village Board Meeting Call Meeting to Order; Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Mary Nugent, Matt Johnson and Forty Renucci Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt, Clerk Alexander All Attendees were Remote Via Zoom Citizen Participation John Merath, 3036 Clayton, mentioned his concern with the Village squad cars low visibility from snow covered rear windows and covered taillights. Lisle Blackbourn, announced that he was in attendance representing Craig and Patty Robertson, relating to item #2. Steve Lambrecht, discussed the percentage limits of multi-family units, stated that he checked with other communities and was told they do not have percentage limits, his concern on the length of time necessary and amount of single-family housing necessary to reach the acceptable percentage limits, his concern that this type of limit is a restriction on the development of the Village and his intentions for development of his property. Consent Agenda 1. Approval Minutes – 2/1/2021 2. Reapproval of a two-lot certified survey map (CSM) for the property located at 2040 Beulah Avenue (original approval date was 10/21/2019, approval necessary for recording purposes) 3. Consideration of approval to write off uncollectible 2019 Personal Property taxes 4. Consider approval of renewing permit for Classy Clydes & Carriages LLC Horse Drawn Carriages Motion by Trustee Alexander, second by Trustee Johnson, to approve the consent agenda. Motion carried. Miscellaneous Business 1. 6 Month East Troy Chamber of Commerce Report – Vanessa Lenz, East Troy Area Chamber of Commerce Ex. Dir.  EAST TROY VILLAGE BOARD MINUTES February 15, 2021 Page 3 of 5 Vanessa Lenz, Chamber Executive Director, presented the report. She discussed the effects of COVID-19 on 2020 tourism, the large decrease in funding from the decrease in Room Tax revenues, the increase in social media presence showing the vibrancy of East Troy, the Holiday Lights background and the tremendous success of the endeavor and that the Chamber plans to continue to build this event. She expressed that she is looking ahead to 2021 and would like to get back to a strong summer lineup but will need to work around the street project. President Seager shared the comments he has received from surrounding communities and how impressed they were with the Holiday Lights event. He also offered greater Village Board participation with the Chamber Board. 2. Consideration of sidewalk design options along Church Street (in area of 2026 Church Street) to be done in conjunction with the 2021 Main Street and Village Square project DPW Equitz reviewed the discussion from the January meeting regarding the sidewalk on Church Street and the concerns raised by the Robertson’s about the sidewalk designed in front of their property as they currently have a Conditional Use for parking in the right-of-way and operate a body shop business there. Engineer Lynch explained his exhibit that shows the sidewalk on the east side of Church Street with a modified narrowed terrace area, maintaining the center line of the roadway and combining two approaches for consistency. Attorney Blackburn related the history of the Robertson’s business; estimated the amount of parking this solution will eliminate; stated the Robertson’s have depended on this property for their business and their home, have maintained and invested in their property and the amount of business they estimate they will lose. They feel the need for at least 2 additional parking stalls for their business customers. He discussed the impact of this decision on this business, his opinion that the Conditional Use offers them rights that should be maintained, that the current proposal is unreasonable, that other viable options were offered that would better accommodate the Robertson’s and allow for the sidewalk/street improvements. Further discussion included the availability of on-street parking, the relocation of the sidewalk to the west side of Church Street was cost prohibitive and an issue with the grade; shifting of the roadway center line would have increased cost and created a jog in the road; the terrace area is an important feature when dealing with snow removal and plowing streets; confirmation that parking on sidewalks is prohibited; this sidewalk is being installed in conjunction with a grant from the state; the details of the clause in the Conditional Use to revoke the parking arrangement for street improvements; the possibility of not allowing parking on the opposite side of Church Street; the possibility of an agreement to utilize parking at a nearby parcel owned by the Village and possible security concerns. Direction was for DPW Equitz, Engineer Lynch, Attorney Blackburn, and the Robertson’s to work together to reach a solution that will keep the Roberson’s as whole as possible while moving forward with the sidewalk installation. 3. Consideration of utilizing Library Impact Fees to pay a portion of a library feasibility study to be done in conjunction with the Heritage  EAST TROY VILLAGE BOARD MINUTES February 15, 2021 Page 4 of 5 Trustee Nugent reviewed the situation that there may be the option of space for a library available at the Heritage however a feasibility study is needed. The Friends of the East Troy Library have offered to split the cost if the library impact fees could be used to pay a portion of the study. Trustee Renucci proposed that, if the study was a qualified use of the impact fees, the impact fees be used to pay for the full cost of the study. This would allow the Friends of the East Troy Library to retain their funds for future use. Motion by Trustee Johnson, second by Trustee Renucci, to proceed with the proposal with the Village paying the full cost of the study of $9,500 (plus reimbursable expenses) from library impact fees. Motion carried. 4. Consideration of retainer agreement with Napoli Shkolnik PLLC for legal services associated with class action PFAS litigation Attorney Geary had proposed modified language to the agreement and those changes were accepted. Motion by Trustee Johnson, second by Trustee Alexander, to approve the retainer agreement. Motion carried. 5. Consideration of request to purchase exterior video surveillance cameras for the Municipal Building Chief Swendrowski reviewed his memo and detailed the additional camera range and placement. Discussion included the question if security cameras would cover any of the dog park, current law regarding dog bites, cameras would provide additional security not litigation mediation and where/how the footage of the security cameras is stored (secured on a separate server within the Police Department). Motion by Trustee Johnson, second by Trustee Alexander, to approve the purchase and installation of the security cameras. Motion carried. 6. Consideration to dispose of surplus Village Police Department property Motion by Trustee Johnson, second by Trustee Alexander, to approve the sale of the three (3) rifles as surplus. Motion carried. 7. Consideration of approval to authorize funds to purchase used snowblower unit for wheel loader DPW Equitz reviewed his memo and requested authorization to spend up to the budgeted $28,000 in his search for a used snowblower unit. Motion by Trustee Johnson, second by Trustee Alger, to authorize DPW Equitz to spend up to the $28,000 amount in the budget on a used machine. Motion carried. 8. Consideration of lease renewal with SkyKnights for grass/parking areas Motion by Trustee Alexander, second by Trustee Renucci, to approve the lease agreement renewal. Motion carried. Ordinances & Resolutions 1. Resolution 2021-03 – Authorizing the submission of a CDI grant application to Wisconsin Economic Development Corporation for 2919 Main Street, LLC project Administrator Suhm explained the Village acts as the conduit between the property owner/applicant and the state for this grant, as was done for the East Troy Brewery CDI Grant. She feels comfortable with the process and feels it would be worthwhile to apply. It was clarified that this grant is state funded, the same as the grant that was awarded to the East Troy Brewery. Administrator Suhm further clarified the loan issued by the  EAST TROY VILLAGE BOARD MINUTES February 15, 2021 Page 5 of 5 Village to the East Troy Brewery was a separate item and those loan funds are available to the Village through federal funds that were granted via the CDBG program. Motion by Trustee Alexander, second by Trustee Alger, to approve Resolution 2021-03 and share the audit costs. Motion carried. 2. Resolution 2021-04 – Revoking permission for parking in Right-of-Way at 2026 Church Street Motion by Trustee Alexander, second by Trustee Nugent, to table this item. Motion carried. Reports 1. 2020 Annual Room Tax Report 2. January Financial Report 3. Library Board Minutes – 01/12/2021 4. 2020 Park & Rec Annual Report Closed session Motion by President Seager, second by Trustee Alexander, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) for the purpose of conducting other specified public business, whenever competitive or bargaining reasons require a closed session (Potential TID 4/Business Park Developments) Motion carried on a roll call vote: President Seager Y Trustee Alexander Y Trustee Alger Y Trustee Johnson Y Trustee Nugent Y Trustee Renucci Y Adjourn Motion by President Seager, second by Trustee Alexander, adjourn. Motion carried at 8:03 pm. Respectfully Submitted, Lorri Alexander, Clerk