Village Board

EAST TROY VILLAGE BOARD MINUTES March 1, 2021 Page 1 of 4 Call Meeting to Order; Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Mary Nugent, Matt Johnson and Forty Renucci Absent: Trustee Alexander Alger Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Geary, Clerk Alexander All Attendees were Remote Via Zoom Citizen Participation Ken Walbrandt, 2996 Chafin Ave., expressed his concern with the rezone application for 2019 Beulah Ave. He discussed concerns expressed to the Plan Commission by neighbors, the inclusion of the property in or around the Downtown Core and the difficulty in not being able to attend meetings in person. Administrator Suhm read a written comment from Barbara and Rodney Baerbock, 3234 Chafin Ave., referring to their concerns with the Board’s move to include the 2019 Beulah Ave. property in or around the Downtown Core and allow the rezone. Steve Lambrecht , 2019 Beulah Ave., rebutted comments, stated his intention to see only owner-occupied units developed. He reviewed his business history and explained why he requested the dual zoning and the change that omitted that option. Consent Agenda 1. Approval Minutes – 2/15/2021 2. Consider approval of Sidewalk Dining Application from 2894 on Main Motion by Trustee Alexander, second by Trustee Nugent, to approve the consent agenda. Motion carried. Miscellaneous Business 1. Consideration/direction of possible accommodations for upcoming liquor license fees Direction to staff was to draft a resolution to reduce liquor license fees for the 2021/2022 license year and bring back to the Board at the March 15, 2021 meeting. 2. Consider bid award for multi-use trail along Highway 120 DPW Equitz reviewed the history of the project and stated that 9 bids were received. The low bid was from McGuire Construction , Monroe, WI. Their references have been verified and they have done work for the WI DOT in the past. If this is approved DPW Equitz will work with WE Energies on providing lighting from existing poles. Soil conditions in this area were discussed. Motion by Trustee Johnson, second by Trustee Renucci, to approve awarding the bid to McGuire Construction. Motion carried. 3. Consideration of parking concerns at 2026 Church Street related to sidewalk installation  EAST TROY VILLAGE BOARD MINUTES March 1, 2021 Page 2 of 4 DPW Equitz reviewed his memo regarding a meeting with Mr. & Mrs. Robertson, their attorney and engineer and the options that were discussed. The Robertson’s have requested dedicated street parking as a solution. Village Attorney Pruitt recommended termination the original Conditional Use and moving forward to draft an agreement for dedicated street parking. a. Resolution 2021-04 – Revoking permission for parking in right-of-way at 2026 Church Street b. Consideration of drafting agreement for dedicated street parking for 2026 Church Street Motion by Trustee Johnson, second by Trustee Alexander, to approve Resolution 2021- 04, termination of the original Conditional Use parking and direct staff to draft new agreement for dedicated street parking. Motion carried. 4. Consideration and direction to staff on design for Business Park (TID 4) Administrator Suhm provided information that the smaller development is re-evaluating the financial feasibility of the project and requested more time. Engineer Tim Lynch shared the layouts of possible design options and discussion included: • Match the road from north business park (Executive Dr) into the south business park with a landscaped median. • Planning a business owners association for the maintenance of the entrance area. Maintenance of storm water pond and landscaping will be the responsibility of the business owners. Direction to Village Attorneys to begin drafting an association document. • Placement of entrance monument sign and timeframe for completion and have a consistent look with the north business park for signage o Rough in the electric service for future signage • Name of the south business park for marketing purposes • Design and length of the road which will end with a temporary cul-du- sac with barrier and curb/gutter end at mouth of cul-du-sac and provide for ease of truck traffic. o Show future roadway on plans. • Grading needed and soil movement required. o Make pad ready for the first 2 developments only. o Make the southern section ready for future use; stub off at the south end of the first development section o Water management options to avoid run-off issues o Include an optional project in the bid for additional grading • Bid schedule and timeframe Direction was to proceed with advertising by next Friday and proceed with the original timeline. 5. Consideration to authorize Walworth County to award the bid for the 2021 Main Street/Church Street Project  EAST TROY VILLAGE BOARD MINUTES March 1, 2021 Page 3 of 4 DPW Equitz stated that there had been much interest in the project but only two bids were received, and they were very similar and both road builders. The low bidder is Wolf Paving. This is a very large bid with many sub-contractors and currently those are being vetted and references are being checked and coming back positive. The bid was lower than anticipated and he presented a comparison of budget vs bid numbers and stated that the Village will be borrowing for this project. Also, the trees and landscaping for the Square will be a separate job from this project. Motion by Trustee Johnson, second by Trustee Alexander, to approve the bid award and authorize Walworth County to proceed with awarding the bid to Wolf Paving. Motion carried. Ordinances & Resolutions 1. Resolution 2021-04 – see Miscellaneous Business item 3a, action expected under Miscellaneous Business – see above 2. Ordinance 2021-Rezone 2019 Beulah Avenue to MR-10 based on finding it is in or around the downtown core(from 2/1/20201 meeting) Administrator Suhm reviewed her explained that this ordinance is presented as requested at a prior meeting, however, there was a request for additional information at the 2/15/2021 meeting. The Board may consider this at this time or delay until the information requested is ready to be presented. Discussion included the interest to obtain additional information, defining the problem to solve, frustration on the definition of multi-family housing and concerns of residents. Motion by Trustee Johnson, second by Trustee Alexander, to allow Steve Lambrecht to address the Board. Motion carried. Mr. Lambrecht stated that he does not currently have a development plan and he has no plans to develop it himself. He currently cannot market the property as anything other than zoned Light Industrial, which is what it is currently zoned as. Marketing options were discussed. Administrator Suhm explained that the property had a conditional rezone so the property owner could continue to use the property as Light Industrial while marketing it as MR-10. When that was approved it was in compliance with the current Comprehensive Plan but then the Comprehensive Plan was updated and that no longer applies. Motion by Trustee Johnson, second by Trustee Alexander, to table this item until the requested data is available to consider. Motion carried. Reports 1. Parks & Recreation Board Minutes – 11/09/2020 2. ETAESD Minutes – 01/19/2021 3. CDA Minutes – 1/25/2021 4. Airport Manager’s 4th Quarter 2020 Report – Airport Manager Walter Watkins reviewed his report and discussed the benefits of the airport to the surrounding areas and suggestion to allow the airport to be more competitive.  EAST TROY VILLAGE BOARD MINUTES March 1, 2021 Page 4 of 4 5. 2020 Final Chloride Report Adjourn Motion by President Seager, second by Trustee Johnson, to adjourn at 7:53 pm. Motion carried. Respectfully Submitted, Lorri Alexander Clerk