Village Board

EAST TROY VILLAGE BOARD MINUTES May 17, 2021 Page 1 of 4 EAST TROY VILLAGE BOARD AND COMMUNITY DEVELOMENT AUTHORITY (CDA) MEETING Call Meeting to Order; Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees Mary Nugent, Matt Johnson, Forty Renucci, Jason Smalley and Joe Wisnewski CDA: Jonathon Biersack, Jim Holm, John Isleb, Benny Stichmann Excused: John Alexander Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt, Clerk Alexander; Dawn Gunderson 1. The Village Board and Community Development Authority will take up motions to go into CLOSED SESSION, pursuant to s. 19.85(1)(e), Wis. Stat., deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session: specifically, to discuss possible developments for new tax incremental district. Motion by Trustee Johnson, second by President Seager, to go into closed session pursuant to s. 19.85(1)(e), Wis. Stat., deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session: specifically, to discuss possible developments for new tax incremental district. Carried on a roll call vote: President Seager Y Trustee Johnson Y Trustee Nugent Y Trustee Renucci Y Trustee Smalley Y Trustee Wisniewski Y CDA Biersack Y CDA Holm Y CDA Isleb Y CDA Stichmann Y Motion by President Seager, second by Trustee Johnson, to move to the regularly scheduled Village Board meeting as noticed at 6:58 pm.  EAST TROY VILLAGE BOARD MINUTES May 17, 2021 Page 2 of 4 EAST TROY VILLAGE BOARD Call Meeting to Order Clerk Alexander verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 7:02 p.m. Present: President Scott Seager, Trustees Mary Nugent, Matt Johnson, Forty Renucci, Jason Smalley and Joe Wisnewski Excused: John Alexander Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt, Clerk Alexander Citizen Participation Steve Rostkowski, 2957 North Shore Drive, spoke regarding the proposed plan for the dam and the impoundment area with concerns relating to costs and design. Val Aide, 3051 South Street, questioned the timeline of the proposed dam project; concerns that it could conflict with Main Street construction causing traffic issues, asked about the County bridge project and concerns with the budget for the dam removal and the transparency of the expenses. Joyce Reed, 3057 South Street, submitted a written comment which was read by Administrator Suhm, discussing her desire to see the stream moved, concerns with the storm water plan design and that the requests of the residents were considered. Consent Agenda 1. Approval Minutes – 5/3/2021 2. Consider approval of Temporary Class “B” Picnic License, June 4 – 6, with Temporary Operators to be: Eric E, Evjen, John J. Lund, Peter J. Blei for Lady Legends 8th Annual Swing into Summer Girls Softball Tournament, J.J. Lund, Event Chairman (Special Event approved 4/19/2021). (no packet materials) 3. Recommendation from Plan Commission to approve a two-lot certified survey map located at W1535 South Shore Drive (P ET 900040B), Elizabeth Lanham, applicant Motion by Trustee Johnson, second by Trustee Nugent, to approve the consent agenda. Motion carried. Miscellaneous Business 1. Consideration of proposal for construction services from Lynch Engineering for dam removal DPW Equitz shared that the DNR permit has been received and that the DNR has requested the project bids be provided within 90 days to show the Village’s commitment to moving the project forward as it relates to the grant. They also stated that extensions may be requested if needed due to timing. Tim Lynch, Village Engineer, discussed the scope of work and the need to stay within permit guidelines, his plan to team with Andy Nelson, Natural Resource Innovations, on controlling cattails and invasive species. He is looking at fall construction, heading into winter and is hopeful for good bids. Discussion included tasks included in construction management, estimate of hours and/or days required for those tasks to understand the scope of involvement; on-site inspectors will be from Lynch & Associates; confirmation that the staging area will be off of Hwy G and the actual work will be off road in the impoundment area. Motion by Trustee Johnson, second by Trustee Renucci, to approve the proposal for professional services relating to the construction services from Lynch Engineering for dam removal. Motion carried.  EAST TROY VILLAGE BOARD MINUTES May 17, 2021 Page 3 of 4 2. Consideration of Loan Agreement with East Troy Railroad Museum, Inc. for the purpose of refurbishing railroad crossings in conjunction with the 2021 Street Project (crossings at Main Street and Church Street) Administrator Suhm reviewed the agreement that Attorney Geary has drafted. The signed agreement has not been yet received but has been verbally approved. Motion by Trustee Johnson, second by Trustee Smalley, to approve the loan agreement with East Troy Railroad Museum, Inc. for the purpose of refurbishing railroad crossings in conjunction with the 2021 Street Project (crossings at Main Street and Church Street) and that funds be issued from capital projects fund balance. Motion carried. 3. Consideration of Strand Associates, Inc. proposal to update water system model DPW Equitz explained that the Village’s water model is due for the 5-year update and that there are $15,000 om the 2021 capital budget for this update. This water model update will capture the updates from the last few years and is used in the ISO rating for insurance purposes. The model is a tool allows considerations for future needs and will consider the needs of TID 4 developments and others. Motion by Trustee Johnson, second by Trustee Nugent, to approve the proposal from Strand Associates for updating the water system model with $15,000 from the capital improvement budget. Motion carried. 4. Consideration of an amendment to The Lofts Development agreement to allow impact and sewer connection fees to be paid at the time the occupancy permit is issued for each building Administrator Suhm explained the request and that this process was allowed for the prior phase of the Honey Creek development. Motion by Trustee Johnson, second by Trustee Smalley, to authorize President Seager to work with legal counsel to execute an amendment to the developer’s agreement to allow for the impact fees to be paid at the time initial occupancy is granted. Motion carried. 5. Consideration of proposal from Terracon for geotechnical services related to TID 4 construction Administrator Suhm explained that this was not included in the prior construction proposal but is included in bond issue. Motion by Trustee Johnson, second by Trustee Nugent, to approve the proposal from Terracon for geotechnical services related to TID 4 construction. Motion carried. Ordinances & Resolutions 1. Ordinance and Resolution related to amending the Village’s Extraterritorial Review Area a. Public Hearing President Seager opened the public hearing at 7:34 pm. The purpose of extraterritorial review and this amendment was explained. There were no public comments. President Seager closed the public hearing at 7:36 pm. b. Ordinance 2021-05 Amend Chapter 495 With Regard to the Village’s Extraterritorial Review Area Motion by Trustee Johnson, second by Trustee Renucci, to approve Ordinance 2021-05 Amend Chapter 495 With Regard to the Village’s Extraterritorial Review Area. Motion carried. c. Resolution 2021-14 – Establishing the Village’s Extraterritorial Review Area Motion by Trustee Johnson, second by Trustee Smalley, to approve Resolution 2021-14 – Establishing the Village’s Extraterritorial Review Area. Motion carried.  EAST TROY VILLAGE BOARD MINUTES May 17, 2021 Page 4 of 4 2. Revised Resolutions for Water System Project Borrowing – Revised Presale Report Administrator Suhm explained the situation that brought these resolutions back to the Board with the addition of the financial information for the Clayton/Bellview Avenue projects to be included in the bond issue. a. Resolution 2021-15 Initial Resolution Authorizing $830,000 General Obligation Bonds for Water System Projects (Replaces Resolution 2021-09) Motion by Trustee Johnson, second by Trustee Renucci, to approve Resolution 2021-15 - Initial Resolution Authorizing $830,000 General Obligation Bonds for Water System Projects, previously approved as Resolution 2021-09. Motion carried. b. Resolution 2021-16 Resolution Establishing Parameters for the Sale of Not to Exceed $3,410,000 General Obligation Corporate Purpose Bonds, Series 2021A (Replaces Resolution 2021-12) Motion by Trustee Johnson, second by Trustee Smalley, to approve Resolution 2021-16 - Resolution Establishing Parameters for the Sale of Not to Exceed $3,410,000 General Obligation Corporate Purpose Bonds, Series 2021A, previously approved as Resolution 2021-12. Motion carried. Reports 1. DRAFT Plan Commission Minutes – 5/10/2021 2. Verbal update on Main Street/Square Project/Church Street (no packet materials) – curb and gutter installation has begun, WE Energies has begun removing utility poles downtown and will do more on Wednesday night, possibly adding a second crew to the job. Taking out poles on Austin and putting up new poles. 3. April Financial Report 4. Airport Minutes – 4/12/2021 5. Library Board Minutes – 4/13/2021 6. ETAESD Minutes – 4/14/2021 7. Court Report – April 2021 Adjourn Motion by President Seager, second by Trustee Johnson, to adjourn. Motion carried at 7:44 pm. Respectfully Submitted, Lorri Alexander Clerk