Village Board

EAST TROY VILLAGE BOARD MINUTES June 7, 2021 Page 1 of 5 Call Meeting to Order; Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Mary Nugent, Matt Johnson, Forty Renucci, Jason Smalley and Joe Wisnewski Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt, Attorney Geary, Clerk Alexander Citizen Participation No citizen participation. Consent Agenda 1. Approval Minutes – 5/17/2021, Special Meeting 5/20/2021, Special Meeting 5/27/2021 2. Liquor Licenses - Consider approval of 2019-20 Liquor Licenses for Class A & B Beer, Class A & B Combination, Class C Wine, per attached list 3. List of New and Renewed Operator’s Licenses approved for 2020-2022 License Year Licenses - per attached list 4. Consider approval of Liquor License Premises Extension for LD’s BBQ for 4 days (June 8, 15, 22 and 29) for Bike Night Events (counter service will continue to be inside building, requesting open intoxicants allowed outside in designated area). 5. Consider approval of Special Event for Friends of the East Troy Airport, Airport Fly-In, Sept. 19, 2021, from 7:30 am to noon, with Airport Open House and breakfast 6. Consider approval of permits for East Troy Lions Club 4th of July Celebration from July 1 to July 3, 2021: a. Special Event Permit (July 1 to July 3, 2021) for Rossmiller Park (East Troy Amusement Park), 3090 Graydon Ave. Food Stands, Grandstand, ball fields and fields for carnival, food sales, Kiddie parade, Kid’s Pedal Tractor Pull, Wrist Wrestling, Dart Tournament, fireworks, music/beer tent, etc. with Graydon Ave. closed from West St. to Bellview Ave. b. Temporary Class “B” License for July 1 to July 3, 2021, at 3072 Graydon Ave. (beer tent) and nine (9) Temporary Operators – SEE NEW LAYOUT OF SITE (this has been reviewed/approved by Chief Swendrowski) (Contingent upon receiving liquor liability insurance certificate) c. Fireworks Permit (July 3, at dusk) (Contingent upon receiving insurance certificate) 7. Consider approval of lease assignment for Hangar C-5 to Mike Felske, approval date to be the effective date. 8. Consideration of request by Administrator to carryover up to four vacation days 9. Consideration of use of equipment replacement funds for Lift Station pump repair Motion by Trustee Alexander, second by Trustee Smalley, to approve the consent agenda. Motion carried. Miscellaneous Business 1. Consideration of structural analysis of the Cobblestone Building President Seager prefaced the discussion by restating that the focus is of a privately owned building, the fund raising to save that building, the timelines they need to meet to make this happen while ensuring the public safety. DPW Equitz reviewed the Board’s request to have the building assessed by a structural engineer and how the stability of the building related to  EAST TROY VILLAGE BOARD MINUTES June 7, 2021 Page 2 of 5 the road construction project. The assessment suggested items that should happen to support the building and John Vilanj also offered proposals to support the building. Craig Marifke, ZS Architectural Engineering, hired by the Village, reviewed his assessment. Trustee Johnson asked if there is there a radius around the building to be concerned about during the construction and Mr. Marifke stated that the Demolition Contractors Assoc. recommends half the height of the building be secured. He stated that he has reviewed the other proposal included in the packet. John Vilanj, President of the East Troy Area Historical Society, stated that the Historical Society has stepped down from the project as they will not be taking ownership. He introduced Edward Wenke, Civil Structural Engineer, who had assessed the building and proposed a plan in collaboration with Mr. Anthony Lipek of Masonry Restoration Inc., who also had provided a proposal to secure the building. Mr. Wenke introduced himself and his experience, explaining that he was introduced to this project last week and has done an overview of the building needs. He stated that the building needs substantial work and discussed a two-phase approach. Phase One would be to secure the building during the road construction and ensure public safety and Phase Two would be the desired end game restoration. Tonight’s discussion is only about Phase One, to stabilize the building. His opinion is that nothing should be attached to the building and he suggested scaffolding be erected along the front of the building to ensure public safety during construction. Then patch the building façade with temporary mortar and materials to allow it to withstand the next winter. This type of scaffolding system is temporary and free standing. It would run the full face of the building and be about 6’d x 60’w and up to about 24’ h with a working platform at every level, wrapped with construction netting on all open sides, which will provide a catch- all for any loose pieces of the building during construction. Once the scaffolding is installed, restoration of temporary patching on the front of the building can begin. He stated the timeframe would be scaffolding would be erected, any loose stone at the eve line would be removed, the temporary patching would be done and that this process could be done within 2 months. This would allow the building to hold until Phase Two. He felt that once the decision to move forward was made, the scaffolding could be delivered and installed within a couple weeks and the temporary masonry work would be finished by mid-July. This would offer a secure site for a reasonable cost, be accomplished fairly quickly, and allow for the public safety during the road construction. This would also not be an eye-sore for next 12 months because there would be no long-term wires and boards on the exterior of the building. He felt that within 2-month’s time this plan could provide a building that would hold until Phase Two. Once road construction is completed the scaffolding can come down or one row of pedestrian scaffold could be maintained to catch any materials that may fall. He stated that he would work with DPW Equitz to review the construction plans and discussed the widening of the sidewalk and utility work. He felt that if the trenching will be 30’ out from the building the building should withstand the construction vibrations He also stated that the damage to the front of the building is the result of the damage to the roof which has allowed moisture, water, weather, and the freeze-thaw cycle to impair the  EAST TROY VILLAGE BOARD MINUTES June 7, 2021 Page 3 of 5 façade of the structure. He stated once the road is done there should be temporary repairs to the roof to avoid more exposure. Discussion included concerns with integrity of the wall and buckling, recommendations that with this approach any loose materials should be removed, concerns to make sure the construction workers are protected, concerns with how the walls connect back to the structure, recommendation that some sort of monitoring should be done on the building during construction to be sure interior movement is not occurring that isn’t expected, if the road construction contractor would be able to change the construction schedule to accommodate leaving this section of the Square work to the end of the project closer to August and to be sure the property owners are on board with this plan. DPW Equitz was asked if the schedule change would increase the project costs to the taxpayers, and he indicated that it would not. He also stated he would confirm with the contractor the ability to make the project changes and report to the Board by the next meeting. John Vilanj was asked if the Historical Society has been in discussions with the property owners and he stated that the plan has been discussed with the property owner. As the Historical Society has stepped backed John is working on his own with this project, and he has had discussions with the property owner and they are on-board with this plan. Also, the property owners know about the interior and the issues that have been identified and are looking into restoration. Consensus of the Board was that as this is a privately owned building that the property owners are willing to secure as detailed by their proposed plans the Village has done their due diligence to protect the public safety. 2. Consideration of recommendation from Community Development Authority (CDA) to approve the Loan Program Manual Motion by Trustee Johnson, second by Trustee Alexander, to approve the CDA Loan Program Manual. Motion carried. 3. Discussion/Consideration of social distancing measures, hybrid meeting format and live streaming of meetings (from 4/5/21 meeting) Administrator Suhm reviewed the current policy and requested direction going forward for future meetings. Discussion included streaming options and the need to have features that allow for closed sessions. Trustee Nugent inquired about staff reactions to not requiring masks and department heads shared that employee’s were making the transition well and that DPW employees were still prepared to wear masks in private homes as needed. Direction was to move meetings to in-person with no masks or social distancing required, citizen participation in-person and written comments submitted for Board meetings would not be read but would be forwarded to Trustees, and staff will research streaming future meetings live. 4. Consideration of proposal to paint the Grandstand at Rossmiller Park DPW Equitz reviewed the two bids received for painting the Grandstand and dugouts. He explained that the budgeted amount for this project will not cover the project because they added the dugouts to the project and asked that surplus funds be used for the shortfall. He stated that repairs will be  EAST TROY VILLAGE BOARD MINUTES June 7, 2021 Page 4 of 5 done prior to the Grandstand and dugouts prior to the painting. Trustee Renucci stated that he appreciated that DPW was being pro-active to maintain the Grandstand. Motion by Trustee Alexander, second by Trustee Johnson, to approve the proposal for painting the Grandstand with Lakeside Painting’s quote dated 4/29/2021 for $17,700.00 and to use surplus funds for the shortfall. Motion carried. 5. Consideration of ROW agreement with Walworth County for HWY 20 DPW Equitz stated that the State is still planning this project for 2023 or 2024 and has requested that the Village have a ROW agreement with Walworth County in place for the State to move forward with the sidewalk addition to the intersection of Hwy ES and Hwy 20. He also confirmed that the Village will need this type of agreement with the Town of East Troy for the sidewalk to be installed on Hwy 20 along the cemetery. Motion by Trustee Johnson, second by Trustee Alexander, to approve the ROW agreement with Walworth County for HWY 20. Motion carried. 6. 2022 Capital Budget Review Session Administrator Suhm explained that this is the preliminary review before the budget will be reviewed by Ehlers as part of the financial planning. She reviewed the Administration changes which included electronic poll books and future computer upgrades/replacement. She also asked if staff should research new furniture for the board room, broadcast and/or AV equipment for meetings and direction was that these two projects were of interest to the Board. Other topics included Board iPads which the Board felt did not need upgrading; the need for a housing study which will be brought to the next Tri-Troy meeting to assess interest and that there will be a future budget amendment in 2021 for TID 4. DPW Equitz stated that he did not plan any major road projects for 2022 and plans to focus on maintenance, sidewalks and upgrading lighting. He feels the Hwy 20 project will see design work in 2022 for 2023 construction and hopes to begin the lobby and HVAC work in late 2021. Discussion included the air conditioning at the Library and recent repairs as the future of the Library building is not yet determined. Chief Swendrowski stated that his budget includes funds set aside for future radio replacements when Walworth County changes to their new system because all new radios will be needed. Discussion also included the purchase of new squad cars and the pros and cons of the move toward hybrid vehicles. 7. Consideration of Change Order 1 for street project DPW Equitz reviewed the Change Order adding a manhole, sanitary sewer changes to access the property on Main Street for future development. Engineer Lynch explained that this manhole will be a deep, wide trench and more work than a typical manhole and will be over the existing line. There will be no implications on project the timeline for this and it should be able to be accomplished by a 2-3-day process. Motion by Trustee Johnson, second by Trustee Alexander, to approve the Change Order with Wolf Paving for $35,861.00 using surplus funds. Motion carried. Reports  EAST TROY VILLAGE BOARD MINUTES June 7, 2021 Page 5 of 5 1. Verbal update on Main Street/Square Project/Church Street – Working on the new water main east of the Square, will work with the contractor to adjust the construction schedule to reach the Square last and the weather is helping keep the project moving forward. 2. Booth Lake Minutes – 04/21/2021 3. Community Development Authority Minutes 3/22/2021 4. May Financial Report – audit report to follow, exec summary Closed session Motion by Trustee Renucci, second by President Seager, to adjourn to closed session Per Wis. Stats. 19.85(1)(e) to conduct other specified business, whenever competitive or bargaining reasons require a closed session (contracted services for municipal-owned property) and 19.85(1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation which it is likely to become involved and 19.85 (1)(f) considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specified persons except where which, if discussed in public, would be likely to have substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations (police department). Motion carried on a roll call vote: President Seager Y Trustee Alexander Y Trustee Johnson Y Trustee Nugent Y Trustee Renucci Y Trustee Smalley Y Trustee Wisniewski Y Motion by Trustee Johnson, second by Trustee Renucci, to reconvene in Open Session at 9:15 p.m. Motion carried. Reconvene in Open Session Possible action on closed session matters. Motion by Trustee Johnson, second by Trustee Alexander, to take no further action related to the complaint filed against Chief Swendrowski and directed Attorney Pruitt draft an appropriate response to the complainant. Motion carried. Adjourn Motion by Trustee Alexander, second by Trustee Smalley, to adjourn at 9:20 p.m. Motion carried. Respectfully Submitted, Lorri Alexander Clerk