Village Board

EAST TROY VILLAGE BOARD MINUTES August 16, 2021 Page 1 of 3 Call Meeting to Order, Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: Clerk Alexander called the meeting to order at 6:30 p.m. Present: Trustees John Alexander, Mary Nugent, Matt Johnson, Forty Renucci, Jason Smalley and Joe Wisnewski Excused: President Scott Seager Others: Deputy Chief Rather, DPW Director Equitz, Administrator Suhm, Clerk Alexander Clerk Alexander asked for a nomination for a chairperson in the absence of President Seager. Motion by Trustee Alexander, second by Trustee Smalley, to appoint Trustee Johnson as chairperson. Motion carried. Citizen Participation Val Aide, 3051 South St., disappointed Zoom participation has been discontinued. Expressed her continued concern with the impoundment vegetation. Concerned with increased traffic and enforcement during construction projects. Consent Agenda 1. Approval Minutes – 8/2/2021 2. Consider approval of special event application for Walk of Terror, Jeff McKone, Applicant, dates of event: set-up September 9-29 with the event on October 1,2,8,9,14,15,16,21,22,23,28,29 and 30 from 7 pm to 11 pm, at 3072 Graydon Ave., Rossmiller Park (see attached drawing for location of tent/haunted house) with tear down October 31 – November 5. a. Note: no Certificate of Insurance provided, Indemnification and Hold Harmless Agreement signed – see page 2 b. Will work with the ET Lions Club October Event to coordinate portable toilets, location of the Walk of Terror and events on October 1 and 2, which are the same as the previously approved ET Lions Fall Fest Special Event 3. Consideration of settlement agreement with Forward Contractors contingent upon receipt of all required lien waivers and documentation as set forth in the agreement Motion by Trustee Alexander, second by Trustee Nugent , to approve consent agenda. Motion carried. Miscellaneous Business 1. Review of capital budget with financial management plan Brian Rohmer, Ehlers, presented the review of capital budget and financial management plan. Discussion included debt issuance, accounting funds, capital budgets, maintaining bond rating, options to improve the bond rating with economic development and debt reduction, the closure of TID 3 in 2022 and the effect on the budget, use of surplus funds  EAST TROY VILLAGE BOARD MINUTES August 16, 2021 Page 2 of 3 and how the levy impacts the budget. He stated that this information will combine with the upcoming operational budget information to complete the budget picture. 2. Consideration of change order for Main Street/Square project This change order reflects changes for electric and data conduit installation in the downtown area, including the addition of WIFI on the Square. The engineer and electrical contractor proposed a plan change changes to the bid which result in an overall cost increase from the bid of $5,814.89., Motion by Trustee Alexander, second by Trustee Nugent, to approve the change order as presented in the memo dated August 12, 2021. Motion carried. 3. Consideration of snowblower purchase DPW Equitz explained that this snowblower attachment will be used on the Wheel Loader purchased earlier this year and will be used primarily in the downtown area and the Square for snow removal, although it could be used in other area of the Village as well. He had hoped to find a viable used snowblower attachment however that was not possible. This purchase is for a new piece of equipment and is a Tier 3 unit which he feels is a better fit for the Village’s needs and feel a life expectancy of 20-30 years for this equipment is reasonable. Discussion included options that would be needed to blow snow into a large dump truck should snow removal from the area be needed in the future. Funds have been budgeted in the amount of $28,000 for the down payment of this equipment with the balance to be paid annual over a 5-year period. Motion by Trustee Alexander, second by Trustee Smalley, to approve the purchase of the new Teamco snowblower for $105,000. Motion carried. Reports 1. Verbal update on Main Street/Square Project/Church Street -DPW Equitz reported good progress in last week and that 5 of the new hydrants are already in service. 2. Park & Recreation Minutes – 02/08/2021 3. Park & Recreation Minutes – 03/08/2021 4. Park & Recreation Minutes – 04/12/2021 5. ETAESD Annual Meeting Minutes – 06/15/2021 6. ETAESD Minutes – 06/15/2021 7. Airport Minutes – 01/11/2021 8. Airport Minutes – 03/08/2021 9. Library Minutes – 07/13/2021 10. July Financial Report 11. Draft Plan Commission Minutes 8/9/2021 – Infill Development was explained as areas within the Village that are isolated and have been identified as Infill Development opportunities and are typically parcels that are vacant or commercial but located in mostly residential areas that could become mixed use for development opportunities with a Planned Unit Development process. More information will come before the Board at the September 20 meeting with a public hearing.  EAST TROY VILLAGE BOARD MINUTES August 16, 2021 Page 3 of 3 Closed session Motion by Trustee Johnson, second by Trustee Smalley, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) to conduct other specified business, whenever competitive or bargaining reasons require a closed session (contracted services for municipal-owned property and potential TID 4 development) and pursuant to Wis. Stats. 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (Department Head Evaluation, Administrator). Motion carried on a roll call vote: Trustee Alexander Y Trustee Johnson Y Trustee Nugent Y Trustee Renucci Y Trustee Smalley Y Trustee Wisniewski Y Reconvene in Open Session Adjourn Motion by Trustee Johnson, second by Trustee Alexander, to adjourn. Motion carried at 9:26 pm. Respectfully Submitted, Lorri Alexander Clerk Note: Recordings of the meeting may be found on our YouTube Channel - Link: https://www.youtube.com/channel/UCGPfzVwLzE2Pqt4-g450Klg