Village Board

EAST TROY VILLAGE BOARD MINUTES October 4, 2021 Page 1 of 3 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Mary Nugent, Matt Johnson (via Zoom), Forty Renucci, Jason Smalley and Joe Wisnewski Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt Citizen Participation Jan Rostkowski, 2959 North Shore Drive. Discussed the closed session on 9/20 related to the dam, the recommendation to reject bids and consider rebidding with alternates, utilizing reserves for projects over budget, and concern that the alternatives will never be budgeted for or completed. Steve Rostkowski, 2959 North Shore Drive. Referred to a dam project in Janesville that was a recipient of the DNR removal grant and has expenses totaling approximately $2.3 million. Craig Campbell, 2965 South Street. Discussed fire hazard concerns and the lack of equipment to deal with cattails. He asked for more meetings with an opportunity for open discussion with the Board about any item. Gene Rozmarynowski, 2966 Main Street, thanked the Board for removing the engineering and legal fees from assessments and asked that they not be added back later based on a statement the attorney made at the prior meeting. Consent Agenda 1. Approval Minutes – 9/20/2021 2. Consider approval of Class B Liquor License to Stadsplein, LLC. Premises located at 2878 Main St. known as Al Smith’s Saloon, Kitty Stichmann, Agent. (Due to change in LLC - Previously approved under Dorpsplein Enterprises, LLC. Premises located at 2878 Main St. known as Al Smith’s Saloon, Kitty Stichmann, Agent. 3. Consider approval of Temporary Class B License to East Troy Lions Club for Walk of Terror, October 8 through October 20, 2021, Temporary Operator to be William Bartke 4. Consider approval of Change in Agent for Kwik Trip to Justin Perez 5. Consider approval of ADDITION OF HORSES for previously approved Parade Application, East Troy High School Homecoming Parade, Oct. 8, 2021, from 1:30 – 2:30 pm. 6. Consider Memorandum of Understanding with Walworth County to provide salt for winter road de-icing 7. Consideration of easements in East Troy Business Park South (TID 4) for WeEnergies, Spectrum, and CenturyTel infrastructure President Seager pulled item five from the consent agenda and Trustee Renucci pulled item seven. Motion by Trustee Johnson, second by Trustee Nugent, to approve the consent agenda except for items five and seven. Motion carried with Trustee Wisniewski abstaining from item two. Chief Swendrowski explained this is the third version of the parade application from the high school. The packet materials propose the addition of horses. He suggested a revision to the route because when the  EAST TROY VILLAGE BOARD MINUTES October 4, 2021 Page 2 of 3 original application was made for the parade, Main Street west of the square was under construction so it was not utilized for the parade route. Due to the changing status of roads under construction he explained a new route being discussed with the school district that would from head east down Main Street from West Street to Clark Street and then take Union Street west back towards the schools. The original route proposal would have traveled through the intersection of Division and Union Street, which is currently under construction. Trustee Renucci expressed concerns regarding a delay in the multiuse trail project on Highway 20 related to the depth of some utilities. He requested that homework be done to make sure the utilities proposed are buried at a proper depth, so it does not interfere with the current or future projects regarding item seven on the consent agenda. Motion by Trustee Alexander, second by Trustee Wisniewski, to approve parade application with the addition of horses and the revised route Chief Swendrowski discussed. Motion carried. (Item five of the consent agenda). Motion by Trustee Renucci, second by Trustee Alexander, to approve item seven of the consent agenda. Motion carried. Miscellaneous Business 1. Consideration of accepting improvements for Lake Bluff phase II Motion by Trustee Alexander, second by Trustee Smalley, to accept the Lake Bluff phase II infrastructure. Motion carried. 2. Consideration of recommendation to reject bids received for dam removal project and consideration of rebidding with alternatives Engineer Lynch explained two bids were received on the project and he spoke with both contractors who provided bids regarding the project. He recommended going through a rebidding process to reduce the cost of the project with alternatives. The bidding would occur in October to ensure winter construction can begin. Motion by Trustee Johnson, second by Trustee Alexander, to reject the bids and direct staff to rebid. Motion carried. 3. Budget Review Session and direction to staff Administrator Suhm reviewed the items staff is seeking direction on to finalize the budget, which included options to fund the deficit in capital projects and salary assumptions incorporated in the budget. She also explained the increase in levy being approximately $9,900 due to low net new construction, an increase of approximately $74,000 in the fire and EMS budget for 2022, expectations of an increase next year in new construction for the 2023 budget year, and the closure of TID 3 adding approximately $87,000 to the levy for the 2023 budget. DPW Equitz discussed projects that could be delayed related to parks as an option. After review of options, the Board directed staff to apply surplus funds to the capital projects, particularly considering a transfer of excess unassigned funds that can occur from the general fund. The Board also directed staff to adjust the salary assumptions to a 2.5% increase in the salary structure and 2.5% increase for employees within the performance range considering predicted wage increases and CPI.  EAST TROY VILLAGE BOARD MINUTES October 4, 2021 Page 3 of 3 The Interim Fire Chief, Joe DeGaro introduced himself to the Board. He discussed the reduction in response time when EMS is staffed with one paramedic versus two and the need to add two additional staff members to ensure appropriate response times. He also discussed plans to project future capital projects to assist in the future budgeting process. Ordinances & Resolutions 1. Resolution 2021-19 – Final Resolution Levying Special Assessments for Church Street, Main Street and Village Square Administrator Suhm explained one property (2938 Main Street) is identified as not being part of the approval because the assessment had increased since the 8/23 public hearing. She also explained there may be additional properties that increase but the costs are not known yet, so they are being approved as presented. A public hearing will be held for the properties with increased assessments when final costs are known. Motion by Trustee Johnson, second by Trustee Alexander, to approve Resolution 2021-19. Motion carried. Reports 1. Verbal update on Main Street/Square Project/Church Street & Cost Tracking Update DPW Equitz provided a verbal update explaining the curbs will be going in on the Square this week. He also stated storm sewer work on Church Street will begin and afterwards they will begin grading for the curbs with outdoor lighting and sidewalks to follow. 2. ETAESD Minutes – 08/19/2021 3. ETAESD Budget & Closed Meeting Minutes – 09/02/2021 4. Verbal Update for Multi Use Trail DPW Equitz explained the fiber optic line that was too shallow and interfered with installation of a culvert. Centurylink had to move the line. The contractor will be back in the next few weeks. He stated paving should be completed this year. He also hopes they can complete rough grading this year but suspects most of the restoration work will need to wait until next year. Adjourn Motion by Trustee Alexander, second by President Seager, to adjourn at 7:43 p.m. Motion carried. Respectfully Submitted, Eileen Suhm Administrator Note: Recordings of the meeting may be found on our YouTube Channel - Link: https://www.youtube.com/channel/UCGPfzVwLzE2Pqt4-g450Klg