Village Board

EAST TROY VILLAGE BOARD MINUTES December 6, 2021 Page 1 of 3 Call Meeting to Order, Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Mary Nugent, Matt Johnson, Forty Renucci, Jason Smalley and Joe Wisnewski Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Geary, Clerk Alexander Citizen Participation Mike Zei, 1950 Fremont St., congratulated the Board on the Square project. He also discussed that he feels there is a need for more trees in the Village. Steven Kuhl, 2905 North Shore Dr, discussed the impoundment project, he appreciates having met with Trustee Johnson to share concerns of some of the residents in this area. He discussed moving the streambed into the north area of the prior impoundment as an advantage to give residents a better water feature, reduce the amount of land from their present lot line to the stream which would be of more interest to the residents to own less land, would allow the Village more land on the south bank of the stream for future plans such as park land or wet lands, the storm sewer piping would be able to be installed to the water instead of on private property and may reduce cost with less piping needed. He had surveyed residents via an email survey with 2 questions and had 12 resident responses (11 households) favoring moving the stream north and indicating they would be in favor of ownership of the land. He expressed his concern with blending public and private land. He understands that Lynch & Assoc. are looking into costs and timing of such a change. He stressed that he feels this would add value to the project and make the area better for public recreation access. Consent Agenda 1. Approval Minutes – 11/15/2021 2. Consideration of Appointment Election Inspectors for the 2-year term of 1/1/2022 to 12/31/2023 per attached list 3. Operator Licenses Issued – 6/8/2021 to 12/6/2021 4. Consideration of transfer of undesignated surplus funds in general fund to capital projects funds. 5. Consideration of Sewer Fund Debt Reserve Transfers 6. Consideration of agreement with ETAESD for location of antenna on Village Garage. Motion by Trustee Alexander, second by Trustee Smalley, to approve the consent agenda. Motion carried. Direction from the Board was that the Operator Licenses issued no longer needed to be reported to the Board. Miscellaneous Business 1. Consider approval of Class A Beer/Liquor License to New Image Laser Skin Solutions LLC, premises located at 2100 Church St., known as New Image, Billie Lehr, Agent, for the period of December 7, 2021, to June 30, 2022.  EAST TROY VILLAGE BOARD MINUTES December 6, 2021 Page 2 of 3 Motion by Trustee Johnson, second by Trustee Smalley, to approve the Class A Beer/Liquor license to New Image Laser Skin Solutions LLC. Motion carried with Trustee Renucci abstaining. 2. Consider recommendation from CDA for a preliminary designation of a portion of American Rescue Plan Act (ARPA) funds to a grant program (to be developed) for businesses impacted by COVID President Seager explained the CDA was interested in allowing the use of ARPA funds to assist businesses in the Village that had been impacted. The ARPA regulation will allow this use. Direction to staff was to progress with investigation and development of such a grant program. 3. East Troy Area Emergency Services District Employee Considerations a. Employee Transfer Agreement with East Troy Area Emergency Services District Administrator Suhm reviewed the agreement and stated that the District Board would need to review/approve but she has received no concerns and the agreement has been reviewed by legal counsel. Motion by Trustee Johnson, second by Trustee Alexander, approve the Employee Transfer Agreement with East Troy Area Emergency Services District, with the authority for the Village President and Clerk to execute the agreement including minor changes if needed, after review by legal counsel. Motion carried. b. Summary of modifications to incorporate within the Village of East Troy Personnel Policy Manual Administrator Suhm summarized the sections and that these points are specific to the fire department due to differences in schedules and operations when compared to the Village. The District Board needs to review/approve. The Board will review specifics prior to entire personnel manual review project if there are concerns raised by legal counsel, otherwise, they will be incorporated now, and the Board will review with the project. Motion by Trustee Johnson, second by Trustee Alexander, to approve the incorporation into the personal manual the amendments for Emergency Services, provided legal council approves. Motion carried. 4. Discussion regarding December/January meeting schedule in conjunction with holidays (no packet materials) Direction was to hold the December 20 Village Board meeting only if necessary and resume the regular scheduled meetings as of January 3, 2022. Ordinances & Resolutions 1. Resolution 2021-24 - Adoption of 2022 Municipal Fee Schedules Motion by Trustee Alexander, second by Trustee Smalley, to approve Resolutions 2021-24 – 2022 Municipal Fees. Motion carried. Reports 1. Verbal update on Multi-Use Trail – DPW Equitz stated that there will be no more work done on the project until spring. There was a conflict with fiber optic cable that was resolved by October 1 and the contractor did prep work, but now has been unable to complete the paving. No payments have been made to date. He expressed his frustration that this project was not completed and although it is usable now his staff will not be able to maintain it during the winter. 2. ETAESD Minutes - 10/21/2021 3. Booth Lake Minutes – 10/20/2021 4. Airport Minutes – 09/13/2021  EAST TROY VILLAGE BOARD MINUTES December 6, 2021 Page 3 of 3 5. Airport Minutes – 10/11/2021 6. November Financial Report Closed session Motion by President Seager, second by Trustee Johnson, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (Department Heads) and 19.85(1)(g) to confer with legal counsel for the governmental body who is rending oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved (Dam and impoundment area). Motion carried on a roll call vote: President Seager Y Trustee Alexander Y Trustee Johnson Y Trustee Nugent Y Trustee Renucci Y Trustee Smalley Y Trustee Wisniewski Y Reconvene in Open Session Possible action on closed session matters including possible retention of special counsel for representation as to matter discussed in closed session Motion by Trustee Johnson , second by Trustee Alexander, to approve the letter of engagement with Stafford Rosenbaum, Paul Kent, for legal services and to direct staff to engage a title search company. Motion carried. Motion by Trustee Johnson, second by Trustee Smalley, to authorize Department Head bonus’ as discussed. Motion carried. Adjourn Motion by Trustee Smalley, second by Trustee Wisnewski, to adjourn. Motion carried at 8:22 pm. Respectfully Submitted, Lorri Alexander Clerk Note: Recordings of the meeting may be found on our YouTube Channel - Link: https://www.youtube.com/channel/UCGPfzVwLzE2Pqt4-g450Klg