Village Board

EAST TROY VILLAGE BOARD MINUTES June 6, 2022 Page 1 of 4 AD-HOC COMMITTEE MINUTES June 6, 2022 Agenda - review of proposed billboard designs Reviewed color adjustments to current billboard design. June 13 starts next advertising period. Discussion included ideas to further promote East Troy, future billboard ideas, and social media involvement. Update concluded with finalizing additional billboard designs for future approval. Meeting adjourned at 6:24 pm. VILLAGE BOARD MINUTES Call Meeting to Order; Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Mary Nugent, Matt Johnson, Forty Renucci, Jason Smalley and Joe Wisnewski Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Atty Geary, Clerk Alexander Citizen Participation No citizen participation. Consent Agenda 1. Approval Minutes – 5/18/2022 2. Liquor Licenses - Consider approval of 2022-2023 Liquor Licenses for Class A & B Beer, Class A & B Combination, Class C Wine, per attached list 3. List of New and Renewed Operator’s Licenses approved for 2022-2024 License Year Licenses - per attached list 4. Consider approval of annual renewal for Mobile Home Park Permit for Meadows Development Group LLC - Skyview Terrace, 2742/2786 Main St. 5. Consider updated policy language for Financial Policy FIN8, Collection Policy 6. Consider approval of Temporary Class B Beer License from East Troy youth Baseball & Softball Assoc. for the East Troy Knights Tournament, Rick Brandner, Event Chairperson, June 24 to June 26, 2022, to be held at Rossmiller Park (event approved 5/2/22). 4 Temporary Operators. 7. Consider approval of Sidewalk Dining Application from Chinuk Sushi & Grill, 2919 Main Street President Seager pulled item #2. Motion by Trustee Johnson, second by Trustee Smalley, to approve the consent agenda, less item #2. Motion carried. Motion by Trustee Alexander, second by Trustee Nugent, to approve item #2 with removing and tabling the application from LD’s BBQ. Motion carried.  EAST TROY VILLAGE BOARD MINUTES June 6, 2022 Page 2 of 4 Miscellaneous Business 1. 2023 Budget Review Session – capital budget and draft capital improvement and funding plan a. Proposed Capital Budgets b. Capital Budget Funding Plan Brian Roemer, Elhers, presented the draft capital improvement plan with the 2023-2027 capital improvement plan identified with projected funding options. This plan will come back to the Board for finalization. This is the initial plan and includes all the possible projects for consideration of their impacts and to allow for discussion, prioritization, and adjustments. He then discussed specific points and next steps including: • The closing of TID 3 and the impact on the levy • Hwy 20 water improvements funding • Projected future borrowing for projects • Utilities Discussion covered the debt levy, future borrowing, and the impact on future capital projects, borrowing capacity, the rating of the Village, and amounts of general obligation debt. Mr. Roemer stated that this plan is not taking on too much debt with these projects but should continue to consider future projects. Both utilities are in good shape and these projects/debts have been planned for. Also discussed was the consideration of reallocation of Hwy 20 funding and allowing the water utility to take on that debt. It was projected that the water utility would not need to raise rates if this debt were to be taken on however future needs for the water utility should be considered, such as additional staffing. Next steps to consider for the August 1 meeting: • Show $350,000 reallocated and the water utility paying for the Hwy 20 project vs Hwy 20 project receiving the $350,000 • How to apply the TID levy closing • Confirm all capital improvement projects, prioritize and timelines Discussion included the amount of funds included in the plan from potential BIL grants and what could be realistically expected to be confirmed in July, the EMS budget will be reviewed next Tuesday and may result in additional information for the budget when this is reviewed by the Board at the June 20 meeting along with more information from staff. When asked about the projected interest rate in the plan Mr. Roemer stated that Ehlers works with conservative numbers and stated that the Village’s rating is good, there is consistent interest in municipal bonds, and offered to use different interest rates as desired. Administrator Suhm discussed possible impacts to the budget once the upcoming staffing/wage study is completed. Consensus was to plan to discuss the CIP more in depth at the June 20 meeting with Department Heads. 2. Consider request from Republican Party of Walworth County to adopt resolution relating to election administration donations and grants – discussion only Clerk Alexander explained this request and direction was that staff work with legal counsel to draft a possible resolution and submit to the Board for approval.  EAST TROY VILLAGE BOARD MINUTES June 6, 2022 Page 3 of 4 3. Consideration of mutual aid agreement with Walworth County for emergencies related to public works Motion by Trustee Johnson, second by Trustee Alexander, to approve the agreement for emergency mutual aid with Walworth County and authorize DPW Equitz to sign the agreement and provide his contact information. Motion carried. 4. Direction to staff on Highway 20 west project (Thomas Drive to Townline Road) tentatively scheduled for 2026 (no packet materials) DPW Equitz explained that this is an additional project from the DOT for 2026 – 2028 and will extend from Thomas Drive to Townline Road – it is a “mill it and fill it” project not a reconstruction. The utilities are in good shape in this area, but the DOT has asked if the Village would like to consider any additional pedestrian accommodations. Any additional would be the financial responsibility of the Village as the DOT will not add any accommodations, only upgrade any ramps or existing items already there. The DOT plan does not have additional curb and gutter so the addition of that would be the responsibility of the Village. Discussion included inquiring with the Town of East Troy if they would be interested in improvements along the section of Hwy 20 that is in their jurisdiction, the proximity to the schools, sports fields, potential expansion of the Heritage, possibility of the library, the expansion of West Street, travel to Booth Lake and general pedestrian safety, the consideration of traditional curb/gutter or the hybrid curb/gutter used on Main Street. Consensus was interest to see possible preliminary costs. 5. Consideration of awarding bid for micro surfacing DPW Equitz stated that this project is projected to finish before school starts and the contractor has worked with the Village before. Motion by Trustee Johnson, second by Trustee Alexander, to award the 2022 micro-surfacing project to Fahrnar Asphalt for $137,928.00. Motion carried. 6. Consideration of amendment to development agreement for The Lofts pertaining to acceptance of public utilities and granting of occupancy Motion by Trustee Johnson, second by Trustee Nugent, to approve directing the Village Attorney to draft an amendment to the development agreement and authorize the Village President to sign it provided the language is acceptable to the Village Administrator and Attorney. Motion carried. 7. Offer to purchase for Village-owned property within TID 4 a. Consider approval of release of land from Briohn b. Consider offer to purchase for approximately 9.9 acres Motion by Trustee Johnson, second by Trustee Smalley, to approve the Briohn release. Motion carried. Motion by Trustee Johnson, second by Trustee Alexander, to approve the offer to purchase 9.9 acres from The Lofts. Motion carried. 8. Quernemoen East Troy LLC (Max Apparel) Development and Closing Items a. Consideration of extension of offer to purchase (no packet materials) b. Consideration of Development Agreement with Quernemoen East Troy LLC c. Consideration of Resolution 2022-08 - Approving the sale of 8.76 acres of Village-Owned Land and Authorizing the execution of all documents to effectuate the transaction Attorney Geary explained that they are planning to close on June 15th and as part of the closing the Board needs a resolution to authorize the purchase. He suggested extended the deadline to keep the documents current and to offer an amendment for an extension to June 30 and authorize Administrator Suhm to sign the offer. The development agreement is being reviewed by the financial institution to finalize approval.  EAST TROY VILLAGE BOARD MINUTES June 6, 2022 Page 4 of 4 Motion by Trustee Johnson, second by Trustee Alexander, to extend the offer to purchase to June 30, 2022, and authorize Attorney Geary and Administrator Suhm to sign the offer. Motion carried. Motion by Trustee Johnson, second by Trustee Nugent, to approve the developer’s agreement allowing the Village Attorney and Administrator to approve minor modifications prior to signing. Motion carried. Motion by Trustee Johnson, second by Trustee Renucci, approve Resolution 2022-08 authorizing the sale of 8.76 acres of Village-Owned Land and Authorizing the execution of all documents to effectuate the transaction. Motion carried. Ordinances & Resolutions 1. Resolution 2022-08 – (see item 8c on agenda above) 2. Ordinance 2022-06 - Update language in Chapter 470 Waste Management; Article II Recycling Motion by Trustee Johnson, second by Trustee Smalley, to approve Ordinance 2022-06. Motion carried. 3. Resolution 2022-09 – Approving 2021 Compliance Maintenance Annual Report Motion by Trustee Alexander, second by Trustee Johnson, to approve Resolutions 2022-09. Motion carried. Reports 1. EMS Minutes – 4/12/2022 2. EMS Minutes – 5/2/2022 Special Meeting 3. EMS Minutes – 5/5/2022 Special Meeting Closed session Motion by President Seager, second by Trustee Smalley, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) to conduct other specified public business, whenever competitive bargaining reasons require a closed session (personnel matter and liquidated damages 2021 street construction project). Motion carried on a roll call vote: President Seager Y Trustee Alexander Y Trustee Johnson Y Trustee Nugent Y Trustee Renucci Y Trustee Smalley Y Trustee Wisniewski Y Adjourn Motion by President Seager, second by Trustee Alexander, to adjourn. Motion carried at 8:23 pm. Respectfully Submitted, Lorri Alexander Clerk Note: Recordings of the meeting may be found on our YouTube Channel - Link: https://www.youtube.com/channel/UCGPfzVwLzE2Pqt4-g450Klg