Village Board

EAST TROY VILLAGE BOARD MINUTES July 17, 2023 Page 1 of 4 Call Meeting to Order; Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: President Johnson called the meeting to order at 6:30 p.m. Present: President Johnson, Trustees John Alexander, Jim Holm, Mary Nugent, Fortune Renucci, Jason Smalley, and Joe Wisnewski Others: Deputy Chief DeMeio, DPW Director Equitz, Administrator Suhm, Clerk Alexander, Attorney Geary Citizen Participation Mary Nicoson, 2916 North St., asked for an update on the multi-use trail from Mukwonago to East Troy and she was directed to contact Administrator Suhm for information. Gene Rozmarynowski, 2968 Main St., questioned the paving of the Mill Pond parking lot and suggested spending those funds at Mitchell Park, he expressed his opinion that Mitchell Park ball fields would benefit from fencing/sunshades/backstop. He also commended Trustee Smalley for answering questions he had on the ETAESD and Administrator Suhm for her memo on shared revenue impacts. Consent Agenda 1. Approval Minutes – 6/19/2023 2. Consider approval of Special Event application for Ryan Stoychoff, Somethin’ To Do Kick Ball Game, Wednesday August 2, from 5 – 9:00 pm, Mitchell Field ball fields. Requesting for late submittal be waived. Motion by Trustee Alexander, second by Trustee Nugent, to approve the consent agenda. Motion carried. Miscellaneous Business 1. Presentation by Deputy Chief DeMeio regarding Police Staffing Deputy Chief DeMeio presented his staffing study in support of the need for an additional officer. He discussed size of staff, population, growth, call volume, types of calls, staff make-up, impact on overtime, personnel, and administrative duties. The solution he suggested was to use funds from the Shared Revenue bill to add a full-time officer. Discussion included budget, overtime, health of officers, coverage, and scheduling. The Board thanked Deputy Chief DeMeio for his report and his passion for the Village officers. Discussion included consideration of this proposal in the upcoming budget, consider during conversation for changes in services for the village, the Tri Troy meeting (Towns and Village Chairpersons) will be discussing funding for EMS and officers, how these shared revenue funds will be continuing into the future, that these funds are tied to public service use and the Village needs to prove that funding was not decreased for services in staffing or operations. Confirmed the estimated budget amount for one officer, hired at a 3-year level, without overtime. Direction to staff was to include in budget for consideration. 2. Impoundment Update  EAST TROY VILLAGE BOARD MINUTES July 17, 2023 Page 2 of 4 DPW Equitz stated that the contractor, RLP, has done more work, the equipment container is gone, and there is a final punch list after on-site inspection. The timeline for completion is within the next two weeks, weather dependent. There will then be a final inspection by Lynch Engineering, DPW Equitz and the contractor to confirm all items are complete. Comments were made that the area is greening up and looks great. 3. Consideration of new lease document for airport land leases President Johnson explained the background and reasons an updated lease was drafted. Trustee Wisnewski questioned Section 40 – Default, and discussion to add language to the section to clarify any item listed would constitute being in Default of the lease; Section 28 Restoration – it was clarified that should a hangar be removed, the land would be required to be restored to its original condition; Section 29 – Abandonment was clarified that the timeframe would be based on investigation of a received complaint. Motion by Trustee Alexander, second by Trustee Smalley, to approve the new lease. Motion carried. Trustee Holm suggested having an opportunity to have staff available to answer questions at a future meeting of the Airport Advisory Committee once the new lease is offered. 4. Airport Items a. Consideration of FBO Lease (As Amended) & Airport Manager Contract Closeout Agreement DPW Equitz explained that the previously approved agreement had negotiated the wholesale price on all three fuels, however a vendor came forward that had not been paid. The Village will pay that vendor and has decreased the final payout amount in the agreement. Aviator Services LLC will vacate the premises by July 31, 2023, and the final payment will be made once that is confirmed. Motion by Trustee Renucci, second by Trustee Alexander, to approve the closeout agreement with Aviator Services LLC. Motion carried. b. Consideration of a temporary FBO Lease DPW Equitz presented a short-term lease for rental of the hangar at the FBO building until November 1, 2023. The tenant has already provided the requested proof of insurance. Motion by Trustee Alexander, second by Trustee Smalley, to approve the temporary FBO hangar lease for Rick Putlitz, leasee. Motion carried. c. Fuel purchasing discussion and possible direction/authorization DPW Equitz reported that as of 4 pm today our airport offered the lowest price for fuel by $.10. He is requesting standing authorization to purchase fuel as needed although this expense was not budgeted for. Would like this authorization to avoid needing to return to the Board for each purchase and working around the meeting schedule. Discussion included working on generating the accounting reports needed, not having enough history to anticipate fuel needs, working for access to software reporting to verify sales and profit, anticipating being able to provide reporting in September. Administrator Suhm confirmed that staff is monitoring the deposits and sales. DPW Equitz feels that an authorization to purchase up to $50,000 would allow for delivery of Jet A and 100 LL fuel.  EAST TROY VILLAGE BOARD MINUTES July 17, 2023 Page 3 of 4 Motion by President Johnson, second by Trustee Alexander, to authorize DPW Equitz to purchase fuel up to $50,000. Motion carried. 5. Consider purchase of bleachers for Mitchell Park DPW Equitz confirmed that the bleachers will be placed at all three fields and the proposal is within budget. Motion by Trustee Alexander, second by Trustee Renucci, to approve $35,950 for purchase of 5 sets bleachers. Motion carried. 6. Update regarding Tri-Troy Library Statutory issues and possible direction to staff Administrator Suhm reviewed the direction suggested by County Administrator Luberda. The next step would be to approach legislators to sponsor and support a change in legislation. The need to change state law is because currently there is a conflict with statutes that impact County Library Tax and Levy Limits. There is anticipation that the Wisconsin Counties Association, League of Wisconsin Municipalities, Towns Association, and the Library Association would support this change. First step would be to draft a letter from the municipalities and/or a modified agreement to state that the agreement would be enacted once legislature is changed and draft a letter stating support to Walworth County and the WI DOR. County Administrator Luberda would reach out to the WI DOR and the municipalities would reach out to their legislators. This plan still needs to be reviewed by corporation council. Consensus was to update the Tri Troy agreement (President Johnson will discuss with the Board Chairmen of the Towns of East Troy and Troy at their next meeting), draft a letter to the County from the three municipalities, Atty. Geary to contact Atty. Eric Larson to request he draft a letter in support of the County to pursue this plan, and discuss with the Tri Troy Board Chairmen a plan to reach out to legislators. 7. Consideration of proposal for audiovisual upgrades in Conference Rooms B & C utilizing American Rescue Plan Act (ARPA) funds Discussion included frustration with inability to unitize technology when meeting with developers, staff training, meetings with offsite personnel and future use by other employees. Trustee Alexander expressed concern with spending funds for this project and that other projects should be prioritized, such as the lobby renovation and update of the air conditioning system. He questioned if this equipment would be utilized in these spaces and how often these spaces are used. Discussion included the amount of ARPA funds available, who uses these rooms and how often, proposed size of a meeting room in the plan for the lobby redesign, the plans for the lobby redesign and air conditioning. President Johnson asked for a timeframe to obtain an estimate on updated costs for the lobby and air conditioning redesign. DPW Equitz explained that this project will need state approved plans, to contract with an architect for design work, bid out the project, and once that is done then design/plan the air conditioning service. President Johnson suggested that staff work to provide a list of priorities for the ARPA funds. Motion by President Johnson, second by Trustee Alexander, to postpone this topic until the second August meeting. Motion carried. 8. Consider approval of garage door replacement at the Wastewater Treatment Plant Motion by Trustee Alexander, second by Trustee Nugent, to approve the proposal to replace the garage door with Scotty P Garage Doors. Motion carried.  EAST TROY VILLAGE BOARD MINUTES July 17, 2023 Page 4 of 4 Reports 1. June Financial Reports a. June Financial Report b. Variance Report c. Airport Report d. Capital Projects 2. East Troy Area Emergency Services District Minutes – 05/16/2023 3. Booth Lake Memorial Park Minutes – 05/17/2023 4. Airport Insurance Update 5. Airport Minutes – 06/12/2023 6. Park & Recreation Minutes – 06/12/2023 7. Police Department Quarterly Report - 2nd Quarter 2023 8. Library Board Minutes – 06/13/2023 9. Draft Plan Commission Minutes – 07/10/2023 10. Administrator’s Summary on Shared Revenue Bill Closed session Motion by President Johnson, second by Trustee Smalley, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) for the purpose of conducting other specified public business, whenever competitive or bargaining reasons require a closed session (TID Developments and Potential TID Developments). Motion carried on at roll call vote: President Johnson Y Trustee Alexander Y Trustee Holm Y Trustee Nugent Y Trustee Renucci Y Trustee Smalley Y Trustee Wisniewski Y Reconvene in Open Session Motion by Trustee Alexander, second by Trustee Alexander, to approve staff drafting letter to the SBA regarding Max Apparel and to include the language discussed. Motion carried. Motion by Trustee Alexander, second by Trustee Smalley, to extend Briohn’s offer to purchase for 1 year with the language changes discussed and the approval of the agreement by legal counsel. Motion carried. Adjourn Motion by President Johnson, second by Trustee Alexander, to adjourn. Motion carried at 9:09 pm. Respectfully Submitted, Lorri Alexander, Clerk Note: Recordings of the meeting may be found on our YouTube Channel - Link: https://www.youtube.com/channel/UCGPfzVwLzE2Pqt4-g450Klg