Village Board

EAST TROY VILLAGE BOARD MINUTES December 4, 2023 Page 1 of 4 Call Meeting to Order; Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: President Johnson called the meeting to order at 6:30 p.m. Present: President Johnson, Trustees John Alexander, Jim Holm, Mary Nugent, Fortune Renucci, Jason Smalley and Joe Wisnewski Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Clerk Alexander, Attorney Geary (attending remotely) Citizen Participation Michael Zei, 1953 Fremont Street, suggested the Board offer education for the public on the benefits of TID creation to help explain the impact and implications for residents. Consent Agenda 1. Approval Minutes – November 6 Regular Meeting, November 27 Special Meeting 2. Consideration of Lynch Engineering three-year contract 3. Consideration of operation and maintenance agreement for stormwater facilities with East Troy Land LLC (Culver’s) Motion by President Johnson, second by Trustee Alexander, to postpone item 2 until the next meeting. Motion carried. Motion by Trustee Alexander, second by Trustee Smalley, to approve items 1 and 3. Trustee Renucci asked for clarification on location for the stormwater runoff (item 3) and Tim Lynch, Engineer, Lynch & Associates, stated that there would be less runoff at the completion of the project than there currently is. Motion carried. Miscellaneous Business 1. Consideration of bid award for municipal building HVAC, lobby security, and other lobby improvements Dean Schultz, Architect, Excel Engineering, reviewed the bid results and presented his recommendation to award the bid to Glen Fern Construction, Lake Geneva for the base bid, Alternates 1-4, and additional budgetary amounts. DPW Equitz stated that references for Glen Fern Construction had been favorable, and they have done work for the Village in the past and for Walworth and Rock Counties and are currently doing work for Union Grove. He stated that to remain within budget he would recommend awarding Glen Fern Construction the base bid and Alternates 1 and 2, leaving a little less than $30,000 for contingency based, not allowing for soft costs or signage/furnishings. Discussion included clarification on contractor mark-up and that the accent wall was proposed with porcelain tile because it is more cost effective and easier to clean, and the possible addition of both the north and south exterior doors being added and outfitted for accessibility using ARPA funds. Motion by Trustee Alexander, second by Trustee Nugent, to award the base bid, alternates 1, 2, 3 and 4 and adding the Police Department and Court entrances to alternate 4 and having staff allocate the costs, pending legal review. Motion carried.  EAST TROY VILLAGE BOARD MINUTES December 4, 2023 Page 2 of 4 2. School Street Motion by President Johnson, second by Trustee Smalley, to allow citizen participation during this topic and to ask questions once the presentation is completed. Motion carried. a. Review of project scope and plans for reconstruction Tim Lynch, Lynch & Associates, presented the project plans for School Street, between Division and Main Streets. The project will include upgraded water main service, repaired and new sidewalk, and some sanitary sewer and storm sewer inlet improvements. Planning sanitary laterals from the main to the property line and that would be assess to property owners, water services to property line with new shutoffs would be paid for by the utility, addition of curb and gutter would be accessible and sidewalk repairs are shared 50/50 and new sidewalk would be paid for by the Village. Discussion included the challenges of this section of street for the improvements, the intersection at School and Main Streets, assessments are outlined in the ordinances, Lynch & Associates will prepare an assessment report to bring to the Board. Michael Zei, 1953 Fremont Street, confirmed that the new water main and new services to the property line paid for by the Utility and tied into the existing line. Driveways will remain accessible. Asked for improved communication options regarding water shut off work that would include text or email. DPW Equitz explained that once the bid is awarded then a public information meeting will be scheduled, and project details will be defined. He clarified that curb/gutter is assessable to the property owner for new installation and calculated by linear foot price based on the width of the lot. Brad, 2054 Division Street, discussed understanding of the right-of-way, his concerns regarding the project plan that would narrow his vehicle access, his concern for safety of vehicles accessing his property, and the ordinance provisions that assessment for corner lots are assessed only for their address street, concerns with traffic using School Street as a cut-through. His current property is a non- compliant property per ordinance which allows for a 30’ wide at the curb opening. A full height curb is proposed, and the elevation of the area is a challenge to address drainage and the engineering is designing the best they can while adhering to ordinances. Patricia Kies, 2854 School Street, has a double drive apron with neighbor, asked for clarification on proposed location of sidewalk. She stated that she is not in favor of the proposed street project and is dissatisfied with the amount of recent road construction projects in the Village. She also expressed concerns regarding her current curb height. President Johnson explained that the recent improvements for Hwy ES (Main Street) was a County project and that the Village improved Church Street in  EAST TROY VILLAGE BOARD MINUTES December 4, 2023 Page 3 of 4 conjunction with that project and the improvements for Hwy 20 (North Street) is a State project. Discussion included traffic patterns in the area. Marty Zess, representing Carol Zess, 2838 Main Street which backs onto School Street, asked about the placement of the south side sidewalk. The engineer explained that this was designed due to the elevations and driveways along the route. Both sides were evaluated, and the south side was the better option. He asked about adding service options for an additional lot should this lot be divided. DPW Equitz responded that this answer came from the Zoning Administrator, and this should be a separate conversation with him. Discussion included the official address of the property, if it would be considered a corner lot and needing to clarify this point with legal counsel, that the letter sent by Mrs. Zess had been received by the Board and that driveway aprons would be replaced in kind. Tim Coolidge, 2862 School Street, stated that his opinion is that the street is fine in its current condition, and it has no problems. b. Consideration of amendment to engineering agreement with Lynch Engineering for the School Street project related to construction and special assessment services Discussion included the timeline for the bids would be estimated at the end of January and construction in spring for about two to three months, assessment estimates would be prepared after the bids, sewer laterals would be new pipes as that would be less expensive than lining them, and options for any lead water service needed and notification to the homeowners when water service needs to be interrupted. Patricia Keys explained the location of her sewer clean out and she feels that she has lead service, and she is not in favor of work that would impact her driveway. Motion by Trustee Renucci, second by Trustee Nugent, to approve the engineering agreement with Lynch Engineering for the School Street project for $98,051.50. Motion carried. President Johnson thanked everyone for coming and their comments on this road project. 3. Consideration of engineering agreement with Lynch for South Executive Drive to complete cul-de-sac to be paid for by TID 4 DPW Equitz clarified that this project will be bid together with the School Street project for cost savings and this separation allows the separation of funds as this will utilize TID funds. Motion by Trustee Smalley, second by Trustee Alexander, to approve the engineering proposal from Lynch to complete the South Executive Drive cul-de-sac. Motion carried.  EAST TROY VILLAGE BOARD MINUTES December 4, 2023 Page 4 of 4 4. Consider renewal of code enforcement contract with Municipal Code Enforcement, LLC for 2024 Motion by Trustee Nugent, second by Trustee Smalley, to approve the renewal of the contract with Municipal Code Enforcement, LLC for 2024. Motion carried. 5. Recommendations from Plan Commission: a. Ordinance 2023-11 - Amendment of the zoning code with regard to outdoor storage in the Mixed Business/Light Industrial Design Overlay District, MDC East Troy LLC, applicant (Josh Manthei, agent) (application 2023-34) Motion by Trustee Smalley, second by Trustee Nugent, to approve Ordinance 2023-11. Motion carried. b. Conditional use for outdoor storage and wholesaling related to a new industrial building located at 2616 S. Executive Drive (RA498700002); MDC East Troy LLC, applicant (Josh Manthei, agent) (application 2023-26) Motion by Trustee Alexander, second by Trustee Smalley, to approve the conditional use application 2023-26. Motion carried. Reports 1. Airport Minutes – 10/09/2023 2. East Troy Area Emergency Services District Minutes – 10/17/2023 - Trustee Smalley explained the handouts he provided from the Fire Chief’s report regarding the fire and rescue calls recap. 3. Library Board Minutes – 10/10/2023 4. DRAFT Plan Commission Minutes – 11/13/2023 Closed session Motion by President Johnson, second by Trustee Smalley to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting of other specified public business, whenever competitive or bargaining reasons require a closed session (offer to purchase property). Motion carried on at roll call vote: President Johnson Y Trustee Alexander Y Trustee Holm Y Trustee Nugent Y Trustee Renucci Y Trustee Smalley Y Trustee Wisniewski Y Adjourn Motion by President Johnson, second by Trustee Smalley, to adjourn. Motion carried at 8:14 pm. Respectfully Submitted, Lorri Alexander, Clerk Note: Recordings of the meeting may be found on our YouTube Channel - Link: https://www.youtube.com/channel/UCGPfzVwLzE2Pqt4-g450Klg