Village Board

EAST TROY VILLAGE BOARD MINUTES March 18, 2024 Page 1 of 4 Call Meeting to Order; Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: President Johnson called the meeting to order at 6:30 p.m. Present: President Johnson, Trustees John Alexander, Jim Holm, Mary Nugent, Fortune Renucci, Jason Smalley, and Joe Wisnewski Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Clerk Alexander Citizen Participation Sandy Stanford, 1985 Division St., urged the Board to consider the Main Street property for a family that would live in the Village rather than a short-term rental. Consent Agenda 1. Approval Minutes – 3/4/2024, 3/8/2024, 3/11/2024 2. Consider Sidewalk Dining Application from Rohrganics, LLC (2894 On Main) 3. Consider proposed 2025 Budget Schedule 4. Consider Special Event for East Troy Moxie Softball Tournament, May 17-19 5. Consider Special Event for East Troy Express Baseball season (7 dates) 6. Consider application for Temporary Class B license for St. Peters Knights of Columbus for Fish Fry March 22, 2024. Requesting waiver of the 15-day submittal requirement (submitted 12 days prior to meeting date) 7. Consider Municipal Court Agreement with Financial Recoveries, Inc. (FRI) to provide skip tracing services 8. Consideration of Stormwater Management Plan for Coffee Shop and Outlots (Goodden Development) contingent upon two corrections required by Village Engineer in memo dated 3/13/2024 9. Consider appointment of John Merath to new citizen representative to Emergency Service District board (no packet materials) 10. Consider approval of May and June First Friday Event applications – East Troy Chamber, contingent upon receipt of fees Motion by Trustee Alexander, second by Trustee Smalley, to approve the consent agenda. Motion carried. Trustee Renucci asked about the Stormwater Management Plan for Coffee Shop and Outlots (Goodden Development) in relation to the location of the airport and DPW Equitz responded that it is a dry pond and will drain within the timeframe required. Miscellaneous Business 1. East Troy Chamber of Commerce Tourism Report – Vanessa Lenz, Executive Director East Troy Chamber of Commerce, presented her report. She reported that East Troy was nominated for a State Tourism award and has regained the pre-pandemic visitation levels. She spoke regarding the East Troy Lights event and the impact on local businesses. She discussed the planned 2024 events, the new Scavenger Games and the advertising that will include video, print, social media, and billboards. She confirmed that East Troy will not host the Dairyland Bike Race in 2024. She stressed that the Chamber is working to be innovative and unique rather than doing the same events as other communities. Discussion included ways to track visitors to East Troy and how they came to spend their time here. 2. Consider proposals submitted for 2954 Main Street property Administrator Suhm reviewed her memo, and the four applicants presented their proposals. Discussion included points to be included in any agreement with the selected applicant such as  EAST TROY VILLAGE BOARD MINUTES March 18, 2024 Page 2 of 4 remediation of code violations and completion dates. Three of the proposals were from families who stated their intention to live in the home and one proposal for the property to be used as a short-term rental property. Discussion included the need for additional family housing, students for the school district, considerations of the best decision for the neighbors and neighborhood, consideration of the financials, budgets and timelines presented by the proposals. The Board members were pleased with the various proposals and requested additional time to review the details individually outside of the meeting setting. They offered the four applicants the opportunity to provide any additional information or comments in writing to staff by Monday, March 25. Staff will then forward any materials received to all Board members on Tuesday, March 26 for review and the Board will hold a Special Virtual meeting on Wednesday, March 27 at 6:30 pm to determine their decision. The Board thanked all the applicants for their proposals and interest in our community. 3. Consider ordinance interpretation related to the land division code section 495-46(C) This question regarded the property at the corner of Hwy ES and North Street referencing access determined by CSM or condo plat. Discussion included an interpretation of the code, the challenges of platting condos, emergency access, no current concerns from fire or police, one entrance and a frontage road to service all the lots vs each lot needing individual access, of how this situation is handled compared to other municipalities and that changes would be village wide not only applicable to this property. Motion by Trustee Alexander, second by Trustee Smalley, direct staff to draft revisions to Ord. 495-4( C ) making clear that going forward the direction is to allow cross- access easements on a CSM and that stand-alone easements would be entered into and recorded against all properties. Motion carried. Motion by Trustee Alexander, second by Trustee Smalley, to direct staff to move forward based on the direction provided in the previous motion for the particular property in question. Motion carried. 4. Consider SkyKnights leases for Parking Lot and Grass Area Clerk Alexander reviewed her memo and provided history on the current agreements. Mike Starck, representing the SkyKnights Sprots Club, also provided history of the agreements, and agreed that combining the two agreements would be beneficial. He referenced the FAA Grant Assurances for possible guidelines or direction when considering updating the agreements. Discussion included liability insurance, use of the area, and benefits to both parties of the use of the area. The direction to staff was to work with legal counsel for review and draft of an agreement combining the two current agreements and then bring it back to the Board. 5. Consider approving Booth Lake Memorial Park Board Resolution 2024-2 regarding request for payment for installation of generator at House/Concession Stand Motion by President Johnson, second by Trustee Renucci, accept Booth Lake Memorial Park Board Resolution 2024-2. Motion carried. 6. Consider authorizing additional funds for Booster Station pump rehabilitation Motion by Trustee Alexander, second by Trustee Smalley, to approve the additional $1,140.82 for the project from Water Utility reserve funds. Motion carried. 7. Consider Recommendation for 2023 Fund Balance Designations Motion by Trustee Smalley, second by Trustee Nugent, to approve the Fund Balance designations as presented. Motion carried. Motion by President Johnson, second by Trustee Alexander, to move $200,000 to capital from general. Motion carried. 8. Consider recommendations from the Parks and Rec Board for park name and fund priorities  EAST TROY VILLAGE BOARD MINUTES March 18, 2024 Page 3 of 4 Trustee Alexander explained that the Parks and Rec Board is recommending a new name for the entire area to be named the Honey Creek Nature Area. Mill Pond would be within the Honey Creek Nature Area. There is no update on the DNR grant funds. Motion by Trustee Alexander, second by Trustee Smalley, to rename Mill Pond Park and the adjacent area along Honey Creek to be the Honey Creek Nature Area and proceed with changing the park sign. Motion carried. Ordinances & Resolutions 1. Resolution 2024-05 - Preliminary Special Assessment Resolution for School Street DPW Equitz stated that the Assessment Report will be presented at the April 15 meeting. He explained that two properties on Main Street are included due to sanitary laterals that run back to School Street and they will be charged only for the lateral connection to the main. Regarding the Zess property, legal counsel has been consulted and the address used doesn’t factor in the way the ordinance reads. The property will be assessed for curb. The property is not a corner property, and this follows the procedure used in 2021 during the Church Street project for properties that front on Division Street and back up to Church Street. Direction was to address property owner questions on dividing the property prior to the April 15 meeting. Motion by Trustee Smalley, second by Trustee Alexander, to approve Res. 2024-05. Motion carried. 2. Ord. 2024-05 - Amend the Village’s zoning regulations (Chapter 510) with regard to incidental outdoor display in the Light Industrial (LI) District and General Industrial (GI) District; MDC East Troy, LLC (Josh Manthei), applicant (application 2024-03) Motion by Trustee Renucci, second by Trustee Alexander, to approve Ord. 2024-05. Motion carried. 3. Ord. 2024-06 - Amend the Village’s zoning regulations (Chapter 510) with regard to screening of outdoor storage areas in the Mixed Business/Light Industrial Design Overlay District; MDC East Troy, LLC (Josh Manthei), applicant (application 2024-04) Motion by Trustee Smalley, second by Trustee Renucci, to approve Ord. 2024-06. Motion carried. President Johnson stated that in the future he will categorize the Report section into Staff Reports and Board Reports to allow committee representatives the opportunity to highlight current meeting topics and/or issues. Reports 1. 2023 Room Tax Report – Clerk Alexander noted an error and correction in the report and corrected the 5-year disbursement amount to the Chamber to read $139,173.62. President Johnson confirmed with Director Lenz the plan to schedule a meeting with the Chamber Executive Board and Village representatives to review the proposed Tourism Agreement. 2. February Financial Report 3. Municipal Court Report – February 2024 4. 2023 Chlorides Report 5. DRAFT Plan Commission Minutes – 3/11/2024 6. 2023 Airport Fuel Farm Throughput Report 7. Airport Mangers Quarterly Report 8. Library Board Minutes – 02/20/2024 9. Airport Advisory Committee Minutes – 02/12/2024 – ordinance review – follow up getting close Closed session  EAST TROY VILLAGE BOARD MINUTES March 18, 2024 Page 4 of 4 Motion by President Johnson, second by Trustee Alexander, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting of other specified public business, whenever competitive or bargaining reasons require a closed session (Police Union Side Letter). Motion carried on at roll call vote: President Johnson Y Trustee Alexander Y Trustee Holm Y Trustee Nugent Y Trustee Renucci Y Trustee Smalley Y Trustee Wisniewski Y Motion by Trustee Renucci, second by Trustee Alexander, to reconvene in open session. Motion carried. Reconvene in Open Session Possible action on closed session matters Motion by Trustee Alexander, second by Trustee Smalley, to approve side letter with the Police Union, assuming only minor revisions and changes after attorney review. Motion carried. Adjourn Motion by President Johnson, second by Trustee Alexander, to adjourn. Motion carried at 8:31 pm. Respectfully Submitted, Lorri Alexander, Clerk Note: Recordings of the meeting may be found on our YouTube Channel - Link: https://www.youtube.com/channel/UCGPfzVwLzE2Pqt4-g450Klg