Village Board

EAST TROY VILLAGE BOARD MINUTES July 15, 2024 Page 1 of 4 Call Meeting to Order; Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: President Johnson called the meeting to order at 6:30 p.m. Present: President Johnson, Trustees John Alexander, Jim Holm, Mary Nugent, Fortune Renucci, Jason Smalley and Joe Wisnewski Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Clerk Alexander Citizen Participation 1. Jan Rostkowski, 2959 North Shore Drive, spoke regarding the closing of the dam removal project details, funding, reviewed the history of the project and her concerns for the area and ownership. 2. Ivan TeLindert, 2989 South Street, stated he feels the project turned out better than expected, it is good to see cooperation and progress, expressed his concern with the state of the stream banks, and ownership. 3. Nate Ewing, 2054 Division Street, discussed non-conforming driveways/approaches, thanked the Board for their consideration and the timeframes of work during the School Street project. Consent Agenda 1. Approval Minutes – 6/17/2024 2. Consider approval of East Troy High School Homecoming Parade, Oct. 11, 1:30 pm to 2:45 pm 3. Consider approval of special event Something to Do Kickball, July 23, 5 – 9 pm, Mitchell Park. Request waiver of late application fee. Motion by Trustee Alexander, second by Trustee Nugent, to approve the consent agenda. Motion carried. Miscellaneous Business 1. Consider approval of Airport Entitlement fund transfer Mark Graczykowski, a representative from the BOA presented information on the requested Airport Entitlement Funds Transfer and offered an overview of funding for the airport. Due to the timing of this funding and the project delays at the BOA this funding is expiring and will not be able to be applied to the Airport Master Plan project as planned. The funds may be transferred to another airport, or they must be returned to the FAA. The BOA is requesting the Village transfer the funds to another Wisconsin airport. Future projects the Village would like to do will not be impacted by this transfer and the BOA would not leave the Village short-funded for future needs. There is no cost to the Village to transfer the funds other than minimal legal fees and staff time, would not impact any future grant applications and this transfer would not leave the Village short-funded as the BOA would consider alternate funding sources in the future for the Village. He then explained the types of funding available for airport projects: The Federal Airport Improvement Program, the State Apportionment (or AIP Program), the Discretionary Fund, and the Bi-Partisan Infrastructure Project.  EAST TROY VILLAGE BOARD MINUTES July 15, 2024 Page 2 of 4 Motion by Trustee Alexander, second by Trustee Smalley, to allow the BOA to transfer airport entitlement funds to another airport contingent upon Village Attorney review. Trustee Holm stated that the Airport Advisory Committee is in favor of the transfer. Motion carried 2. Consider final payment request and East Troy Dam project closeout a. Project Presentation Tim Lynch, Lynch & Associates, presented an update of the Honey Creek Nature Area Project. Discussion included project accounting for the dam removal and restoration of the impoundment area showed the project cost is under the bid amount, there is the request for the excess funds be held for future needs, the success of the collaboration with the different parties involved in the project, he presented several photos of before and after work during the project, work still needed on the north side of the stream to stabilize the banks, the ongoing challenges of mowing rough terrain, soft terrain near streambank in places, and long term items such as invasive plants, rodents, storm sewer discharge impact. Mr. Lynch discussed future enhancements that are planned as the Village received the DOT TAP Grant for the trail to Honey Creek Road and the DNR Stewardship Grant for trails and improvements to the Honey Creek Nature Area. It was noted that these funds do not address the streambank concerns. Discussion included addressing the localized areas that are still soft along the streambed and that the Village will assess the weather impact on the area as well as input from residents. b. Consideration of Pay Request Motion by Trustee Alexander, second by Trustee Smalley, to close out the project and authorize the final pay request be paid from fund balance reserves and approve reserving the excess approved funds ($23,196.68) for a future project related to either streambank stabilization or storm sewer issues. Motion carried. c. Consideration of Resolution 2024-08, Property Ownership of Flowage Bed Administrator Suhm reviewed the legal processes the Village has undertaken on this topic and said that residents will need to refer to their specific deeds for the individual properties. Motion by Trustee Alexander, second by Trustee Smalley, to approve Resolution 2024-08. Trustee Holm questioned the maintenance of the area and as the property ownership for some areas unknown DPW will mow any unmowed areas. Motion by President Johnson, second by Trustee Smalley, to allow Steve Rostkowski to address the Board. Motion carried. Steve Rostkowski, 2959 North Shore Drive, stressed that residents should not be allowed to let this property “go natural” because it would promote unwanted invasive species of vegetation. Motion carried. Item #5 was taken out of order at this time. 3. Update on Changes in Taxes on Improvements on Leased Land Clerk Alexander reviewed her update on the topic.  EAST TROY VILLAGE BOARD MINUTES July 15, 2024 Page 3 of 4 Motion by Trustee Smalley, second by Trustee Renucci, to extend the same payment terms on the Village processed 2024 tax bills as would have been offered should the billing have been processed through the County system. Motion carried. Motion by Trustee Smalley, second by Trustee Nugent, to direct staff wait for DOR clarification for 2025 regarding implementation of recording properties. Motion carried. 4. Chapter 44 Emergency Government Revisions – discussion only/no action Chief Swendrowski presented his draft updates to Chapter 44 of the Village ordinances to better reflect the Villages Emergency Operations Plan. After reviewing ordinances from other municipalities and working with the Village Attorney he presented a draft ordinance that is simpler and easier to maintain should the Board be receptive to changing the ordinance. Discussion included adding designated alternatives for members, the possibility of sharing the document with other Tri-Troy members and/or Department Head counterparts, naming a Public Information Officer, consideration of scheduling a table-top exercise to utilize the plan, and including the Fire Chief and Airport Manager in the plan. The direction was that Chief Swendrowski would bring the ordinance to the Board at the August meeting for approval consideration. 5. Direction to staff regarding School Street reconstruction and nonconforming driveway approaches (no packet materials) Taken out of order after item #2 DPW Equitz explained the consideration of non-conforming driveways/approaches and the property at the southeast corner of Division and School Streets. He discussed Mr. Ewing’s parking situation and that the engineering for this project had been done per Village ordinance which would impact this property by diminishing the driveway access. Discussion included multiple non-conforming driveway approaches, prior solutions, the process to have a conversation regarding these special situations when they arise, if the Board would entertain an ordinance change, that calls out this type of situation, offers an option for special situations and considers cost sharing with the property owner seeking the alternate solution. DPW Equitz explained that in this specific situation all parking would be in the public right- of-way and he would seek a revocable easement agreement with the property owner to allow this. He stated that the changes sought by this property owner would not cause issues for the DPW. The issue of cost sharing any alternates would also need to be addressed with a change in the ordinance. Direction to staff was to bring this topic back to the Board with suggested proposed modifications for consideration. This should include easement agreements with the property owners for use of the public right-of-way and cost sharing provisions. In this case, DPW Equitz and Engineer Lynch should work with the property owner, Mr. Ewing, on how to proceed including cost sharing and an easement agreement. These points should be covered in the proposed ordinance changes. Staff Reports 1. Fire Chief’s May 2024 Report  EAST TROY VILLAGE BOARD MINUTES July 15, 2024 Page 4 of 4 2. Municipal Court June 2024 3. Police Department 2024 2nd Quarter Report 4. June Financial Reports a. June Financial b. Variance c. Airport d. Dam 5. Director of Public Works 1st & 2nd Quarter Report Committee Reports 1. East Troy Area Emergency Services District Minutes – 05/21/2024 2. East Troy Area Emergency Services District Special Meeting Minutes – 05/28/2024 The Board expressed their thanks to Chief DeGaro for holding the Fire Department training/information sessions for board members. 3. Airport Advisory Committee Minutes – 05/13/2024 4. DRAFT Plan Commission Minutes – 7/8/2024 5. Booth Lake Memorial Park Minutes – 05/15/2024 6. Library Board Minutes – 06/11/2024 - The Strategic Plan for the Library will be shared with the Tri-Troy Board. Closed session Motion by President Johnson, second by Trustee Alexander, to adjourn to closed session pursuant to Wis. Stats. and 19.85(1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting of other specified public business, whenever competitive or bargaining reasons require a closed session (offer to purchase property/professional consulting services). Motion carried on at roll call vote: President Johnson Y Trustee Alexander Y Trustee Holm Y Trustee Nugent Y Trustee Renucci Y Trustee Smalley Y Trustee Wisniewski Y Adjourn Motion by President Johnson, second by Trustee Smalley, to adjourn. Motion carried at 8:22 pm. Respectfully Submitted, Lorri Alexander, Clerk Note: Recordings of the meeting may be found on our YouTube Channel - Link: https://www.youtube.com/channel/UCGPfzVwLzE2Pqt4-g450Klg