East Wenatchee Events Board

CITY OF EAST WENATCHEE Events Department 271 9TH STREET NE * EAST WENATCHEE, WA 98802 PHONE (509) 886-6108 * FAX (509) 884-6233 * WWW.EAST-WENATCHEE.COM East Wenatchee Events Board Board Meeting Agenda June 3, 2020 at 3:30PM Location Zoom Meeting Call to Order Roll Call/Introductions ☐ Rob Tidd ☐ Brent Schmitten ☐ Sally Brawley ☐ Vickie Sullivan ☐ Kirk Mayer ☐ Jason Fonville ☐ Michael Machado ☐ Supattra Winger ☐ Alex Cruz ☐ Marianne Rumbolz ☐ Jason Heinz ☐ Meegan Mashburn Guests: Public Comment Approval of Minutes • March 4, 2020 Minutes Financials • Finance update – Josh DeLay Events Update • Eastside Parkway Pileup, June 27 – Canceled • Wings & Wheels Tourism Promotion Grant Requests • Special Olympics – Paid $5,000 • Eastmont Winter Classic – Paid $5,000 • Sterling Invite (GWGSA) – Canceled • EW Classy Chassis – Canceled • WV Museum – Still paying • EW Staffing – Assistant Position is Vacant, Events Director reduced WV Chamber of Commerce Update • Jerri Barkley Other Next Meeting Date • July 1, 2020 or August 5, 2020 Adjourn In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | east-wenatchee.com 271 9th St. NE, East Wenatchee, WA EAST WENATCHEE EVENTS BOARD BOARD MEETING MINUTES March 4, 2020 | 3:30PM Attendees Mayor Jerrilea Crawford, Alex Cruz, Marianne Rumbolz, Jason Heinz, Sally Brawley, Meegan Mashburn and Events Director/PIO Trina Elmes Guests Jerri Barkley (WVCC) and Pat Norlin (WVCC) Location Eastmont Parks & Recreation Community Center 230 N. Georgia Ave., East Wenatchee, WA 98802 CALL TO ORDER 3:36PM Roll Call/Introductions – Vote in new member Position #12 is vacant Sally Brawley motioned to appoint Meegan Mashburn to Position #12. Jason Heinz seconded the motion. Motion Carried. (4-0) Public None Comment Minutes The February 5, 2020 minutes were reviewed. Marianne Rumbolz motioned to accept the minutes and Sally Brawley seconded the motion. Motion carried (5-0). Financials There are no changes with the financials. There was discussion on what events applied for funding in 2019, but have not applied for 2020. Events Easter Egg Hunt is April 5, 1-4pm. Banner Bank is the new sponsor and volunteers are Update needed. Classy Chassis is May 1-2, but we are adding a new “Registration Show & Shine” event on April 30 at Town Toyota. Participants can come and check-in or register at Town Toyota and show off their vehicle. There was a quick discussion with Sally Brawley about possibly partnering with the East Wenatchee Rotary Club for the Classy Chassis and Wings & Wheels events. There will be more information at the next meeting. Events Director Elmes updated the Board on a Miss Veedol project that some citizens are working on. A gentleman’s grandfather, back east, helped build the original Miss Veedol and the grandson would like to donate his grandfather’s tools to our community. There are tentative plans in the works to fly out the grandson and his family for a dedication, which would happen during Wings & Wheels. Events Director Elmes will update the group as more information becomes available. Tourism Greater Wenatchee Girls Softball Association is asking for $5,000 to help with the operations of their Grants Sterling Invite Softball Tournament on May 23-25, 2020. This tournament is the 4th largest sporting event in the Valley and had an economic impact of $417,633 in 2019. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). CITY OF EAST WENATCHEE EVENTS DEPARTMENT (509) 886-6108 | east-wenatchee.com 271 9th St. NE, East Wenatchee, WA Motion by Sally Brawley to fund the Greater Wenatchee Girls Softball Association’s request of $5,000. Alex Cruz seconded the motion. Motion carried. (4-0, Jason Heinz recused himself). WVCC Update Jerri Barkley handed out the Wenatchee Valley Chamber of Commerce’s 2019 Annual Report. She briefly talked about the big points throughout the report, then Pat Norlin talked briefly about the Sports Summary pages that were listed in the report. Last year’s Sports Summary was accidently put into the report, so Mr. Norlin will bring the correct Sports Summary pages to the next meeting. Other None Next Meeting April 1, 2020, 3:30pm Eastmont Parks & Recreation’s Community Center 230 N. Georgia Ave, East Wenatchee, WA 98802 O ORDER ADJOURN 4:55PM Rob Tidd, Councilmember Attest: Trina Elmes, Events Director/PIO In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Events Department at (509) 886-6108 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).  Revenue Starting Account Number: 113-000-000-308-00-00-00 Beginning Net Cash & Invest Ending Account Number: 113-000-000-397-00-00-00 Operating Transfer IN Period: 2020 - May 2020 Account Number Title Period Fiscal Budget % of Total Balance Hotel/Motel Tax Fund 113-000-000-313-31-02-00 Hotel/Motel Tax $0.00 $96,533.36 $250,000.00 38.61 % $153,466.64 Total Hotel/Motel Tax Fund $0.00 $96,533.36 $250,000.00 38.61 % $153,466.64 Grand Totals $0.00 $96,533.36 $250,000.00 38.61 % $153,466.64 Printed by EASTWENATCHEE\jdelay on 5/26/2020 11:12:22 AM Page 1 of 2 East Wenatchee - Revenue Totals By Fund Fund Number Title Period Fiscal Budget % of Total Balance 113-000-000-000-00-00-00 Hotel/Motel Tax Fund $0.00 $96,533.36 $250,000.00 38.61 % $153,466.64 Grand Totals $0.00 $96,533.36 $250,000.00 38.61 % $153,466.64 Printed by EASTWENATCHEE\jdelay on 5/26/2020 11:12:22 AM Page 2 of 2 East Wenatchee - Revenue  Expenditure Starting Account Number: 113-000-000-557-30-41-00 Sports Foundation - Special Olympics Ending Account Number: 113-002-000-508-80-00-00 Ending Hotel/Motel Tax Fund Balance - Unreserved Period: 2020 - May 2020 Account Number Title Period Fiscal Budget % of Total Balance Hotel/Motel Tax Fund 113-000-000-557-30-41-00 Sports Foundation - Special Olympics $0.00 $5,000.00 $5,000.00 100.00 % $0.00 113-000-000-557-30-41-01 EMPD Winter Classic AAU Tournament $0.00 $5,000.00 $5,000.00 100.00 % $0.00 113-000-000-557-30-41-02 Greater Wenatchee Girls Softball - $0.00 $0.00 $5,000.00 0.00 % $5,000.00 Sterling Invite 113-000-000-557-30-41-10 Contributions to Other Entities $0.00 $0.00 $55,000.00 0.00 % $55,000.00 113-000-000-557-30-41-15 Wenatchee Valley Museum & CC $0.00 $0.00 $121,488.00 0.00 % $121,488.00 113-001-000-597-00-00-01 Transfer-Out to Fund 117 $0.00 $50,000.00 $135,000.00 37.04 % $85,000.00 Total Hotel/Motel Tax Fund $0.00 $60,000.00 $326,488.00 18.38 % $266,488.00 Grand Totals $0.00 $60,000.00 $326,488.00 18.38 % $266,488.00 Printed by EASTWENATCHEE\jdelay on 5/26/2020 10:14:42 AM Page 1 of 2 East Wenatchee - Expenditure Totals By Fund Fund Number Title Period Fiscal Budget % of Total Balance 113-000-000-000-00-00-00 Hotel/Motel Tax Fund $0.00 $60,000.00 $326,488.00 18.38 % $266,488.00 Grand Totals $0.00 $60,000.00 $326,488.00 18.38 % $266,488.00 Printed by EASTWENATCHEE\jdelay on 5/26/2020 10:14:42 AM Page 2 of 2 East Wenatchee - Expenditure 2020 LTAC Tracker Rcv Organization $ Requested $ Approved EWEB Date Council Date Economic Impact Exhibit A Invoice Rcv'd Date Paid Notes x City of East Wenatchee - Staffing $119,000.00 $119,000.00 1/8/20 1/21/20 NA NA NA Reduced staffing x City of East Wenatchee - Classy Chassis $8,000.00 $8,000.00 1/8/20 1/21/20 NA NA NA NA Event Canceled x City of East Wenatchee - Wings & Wheels $8,000.00 $8,000.00 1/8/20 1/21/20 x Sports Foundation - Special Olympics 2019 & 2020 $5,000.00 $5,000.00 5/8/19 6/6/19 $32,800 (lodging) 3/5/20 3/5/20 Paid x WV Museum $121,488.00 $121,488.00 1/8/20 1/21/20 $10,124 monthly $50,620 paid to date x EMPD Winter Classic AAU Tournament $5,000.00 $5,000.00 1/8/20 1/21/20 3/9/20 Paid x Greater Wenatchee Girls Softball - Sterling Invite $5,000.00 $5,000.00 3/4/20 3/17/20 $417,633 (2019) NA NA Event Canceled TOTAL $271,488.00 $271,488.00 $30,000 Left to pay out