Regular Meeting

City of Elko ) County of Elko ) State of Nevada ) SS September 9, 2025 The City Council of the City of Elko, State of Nevada met for a regular meeting beginning at 4:00 PM, Tuesday, September 9, 2025. The meeting was held in the council chambers, 1751 College Ave., Elko. This meeting was called to order by Mayor Reece Keener. The public can watch the meeting by phone, tablet, laptop, or computer by going to the link provided on the agenda. Questions can be sent to cityclerk@elkocitynv.gov. I. CALL TO ORDER The Agenda for this meeting of the City of Elko City Council has been properly posted for this date and time in accordance with NRS requirements. II. ROLL CALL Present: Reece Keener, Mayor Chip Stone, Councilman Clair Morris, Councilman Marissa Lostra, Councilwoman Absent: Giovanni Puccinelli, Councilman City Staff Present: Jan Baum, City Manager Dale Johnson, Assistant City Manager Dave Stanton, City Attorney Jim Kerr, Utilities Director Rick Longhurst, Golf Pro Paul Algerio, Public Works Jim Foster, Airport Manager Justin Alanis, Facilities Superintendent Joel Finley, Deputy Fire Chief Kyle Ward, Police Chief Annette Robinson, City Clerk Cathy Laughlin, City Planner Ralph Negron, Development Manager Julie Davis, Financial Services Director James Wiley, Parks and Recreation Director Susie Shurtz, Human Resources Manager Sarah Schick, Civil Engineer Nichole Stephens, City Clerk Technician II September 9, 2025 City Council | Minutes Page 1 of 12  III. PLEDGE OF ALLEGIANCE IV. COMMENTS BY THE GENERAL PUBLIC Pursuant to N.R.S. 241, this time is devoted to comments by the public, if any, and discussion of those comments. No action may be taken upon a matter raised under this item on the agenda until the matter itself has been specifically included on a successive agenda and identified as an item for possible action. ACTION WILL NOT BE TAKEN Lynn Hoffman, 1085 Barrington Avenue, announced the Elko Republican Party, Elko Democratic Party and the Independent American Party will be talking about the Constitution on September 18th at 6pm at the Performing Arts Center. She handed out a flyer for the event that can be found in the minutes packet. V. CONSENT AGENDA A. Approval of Minutes for the August 26, 2025, Regular Session. FOR POSSIBLE ACTION ** A motion was made by Councilmember Morris, seconded by Councilmember Stone to approve the consent agenda as written. The motion passed unanimously. (4-0) VI. PRESENTATION A. Reading of a proclamation by the Mayor in recognition of the month of September as "National Suicide Month," and matters related thereto. INFORMATION ONLY, NON- ACTION ITEM Members of the local Zero Suicides group passed out resource cards, a copy can be found in the minutes packet. Mayor Keener said this was something that has affected many of us throughout the course of our life. He thanked the women who were present for the work they were doing on behalf of the community. He said even if you can get to one person, it makes everything that they do worthwhile. He read the proclamation in recognition of September as “National Suicide Month,” a copy of which is included in the minutes packet. Alexandra Roland, member of Zero Suicides of Elko County, said she represented the Hispanic community, and invited everyone to the 5k that following weekend at Great Basin College to help raise awareness for mental health and suicide awareness. September 9, 2025 City Council | Minutes Page 2 of 12  B. Presentation and update of the Elko Regional Airport Focused Planning Study to include Phase II and matters related thereto. INFORMATION ONLY, NON-ACTION ITEM Jim Foster, Airport Manager, gave a presentation on the purpose and necessity for Phase II of the Focused Planning Study, a copy of which is included in the agenda packet. The study will help the airport develop an accurate airport layout plan and allow for future AIP funding from the FAA. VII. APPROPRIATION A. Review and possible approval and/or ratification of warrants, and matters related thereto. FOR POSSIBLE ACTION ** A motion was made by Councilmember Morris, seconded by Councilmember Stone to approve regular warrants in the amount of $1,692,252.27. The motion passed unanimously. (4-0) ** A motion was made by Councilmember Morris, seconded by Councilmember Stone to approve hand cut checks in the amount of $ 144,931.00. The motion passed unanimously. (4-0) B. Review, consideration, and possible issuance of final acceptance for the 12th Street Bridges – Maintenance Repair Project, and matters related thereto. FOR POSSIBLE ACTION Q&D Construction has substantially completed the 12th Street Bridges – Maintenance Repair Project. The project bid amount was $994,669.00 with contract bid adjustments in the amount of $173,457.25. There were $91,387.87 in deductive bid adjustments. The project total cost was $1,076,738.38. PA Paul Algerio, Street Superintendent, stated the deck resurfacing was complete and they were looking for final acceptance. Mayor Keener said he had driven over it and it seemed like they had done a quality job on it. Mr. Algerio agreed they had. ** A motion was made by Councilmember Stone, seconded by Councilmember Lostra to issue final acceptance. The motion passed unanimously. (4-0) September 9, 2025 City Council | Minutes Page 3 of 12  VIII. NEW BUSINESS B. Review, consideration, and possible approval of extending the Golf Management Agreement between the City of Elko and Richard Longhurst, PGA (A-1) for three years beginning January 1, 2026, and matters related thereto. FOR POSSIBLE ACTION The current Golf Management Agreement between the City of Elko and Richard Longhurst, PGA (A-1) expires December 31, 2025. The contract includes an option to extend up to an additional five (5) years. Rick Longhurst has requested to extend the current contract an additional three (3) years which would expire on December 31, 2028. JB Jan Baum, City Manager, said they were very pleased that Rick Longhurst had requested an extension of three years. She added the way the contract was written, it needed to be approved by the Golf Pro and the City Council. Mayor Keener said he appreciated the job that Mr. Longhurst had been doing and was happy that he wished to extend the agreement. Rick Longhurst, Golf Pro, said next year would be his 33rd year at Ruby View, and it has been very nice working with the city. He said the biggest improvement has been the golf course itself, and the maintenance crew. They receive a lot of compliments about the condition of the golf course and the playability. He added he thinks he has about three years left in him, and he appreciated their support extending the contract. Councilmember Chip Stone asked if the contract was staying exactly the same as previous contracts. Dave Stanton, City Attorney, responded the contract would stay in place and it was just an extension of the term. Mayor Keener called for public comments and did not receive a response. ** A motion was made by Councilmember Morris, seconded by Councilmember Stone to approve the contract for an additional three years. The motion passed unanimously. (4-0) C. Review, consideration, and possible approval of the First Amendment to the Golf Management Agreement between the City of Elko and Richard Longhurst, PGA (A-1), and matters related thereto. FOR POSSIBLE ACTION The current Golf Management Agreement between the City of Elko and Richard Longhurst, PGA (A-1) dated February 15, 2023 includes a $15,000 annual payment to the Golf Professional as a contribution to the payment of fees or salaries to Assistant Golf Professionals employed by the Golf Professional in Section 8.2 of the contract. Rick Longhurst has requested an increase of $12,000 in order to retain an Assistant Golf September 9, 2025 City Council | Minutes Page 4 of 12  Professional. This amendment will increase the annual payment to $27,000 for the 2026 calendar year. JB Ms. Baum said Mr. Longhurst has struggled with employing a full-time Assistant Golf Pro and they believed an additional $12,000 per year would help an Assistant Golf Pro pay for health insurance, for example. She said Mr. Stanton had prepared an amendment to the contract to add the $12,000 per year. She added financially, the golf course has turned into a financially positive situation, and they believe they can definitely afford this. Mayor Keener asked Mr. Longhurst if the whole purpose was trying to get things ready for transition. Mr. Longhurst responded it was, as he didn’t want to leave things the way they were a few years ago. He is looking to the future and looking for someone that wants to stay here, belong to the community, and raise their family here. He added he did have a person in mind that he knew was committed to staying and would be a great addition to the staff. ** A motion was made by Councilmember Morris, seconded by Councilmember Stone to extend the contract three years with an additional $12,000 per year, and remove the word performance from "Amendment to Perfomance Agreement." The motion passed unanimously. (4-0) D. Review, consideration, and possible approval of extending the Golf Concessionaire Agreement between the City of Elko and The Klub at Ruby View, LLC for three years beginning January 1, 2026, and matters related thereto. FOR POSSIBLE ACTION The current Golf Concessionaire Agreement between the City of Elko and The Klub at Ruby View, LLC expires December 31, 2025. The contract includes an option to extend up to an additional five (5) years. Jon Karr with The Klub at Ruby View has requested to extend the current contract an additional three (3) years which would expire December 31, 2028. JB Ms. Baum said Jon Karr with The Klub at Ruby View has been at the golf course throughout the contract and requested to extend it for three years. She added this has been a positive experience for the city, as the contract includes a monetary payment to the city. Mayor Keener expressed to Mr. Karr that he had done a great job up there with the bar and food. He had occasion to eat there a few times, and it has always been a good experience. ** A motion was made by Councilmember Morris, seconded by Councilmember Stone to extend the contract for The Klub at Ruby View for an additional three years. The motion passed unanimously. (4-0) September 9, 2025 City Council | Minutes Page 5 of 12  E. Review, consideration, and possible approval of a Performance Agreement for Copper Trails Phase 3 Unit 1 by the applicant Copper Trails LLC, and matters related thereto. FOR POSSIBLE ACTION As part of the approval of Copper Trails Phase 3 Unit 1, a Performance Agreement will need to be filed with the City of Elko within 30 days of City Council acceptance. RN Ralph Negron, Development Manager, said they would be presenting the Copper Trails Phase 3 Unit 1 at the end of the session, and he didn’t see any issues with recommending approval on the performance agreement. ** A motion was made by Councilmember Stone, seconded by Councilmember Morris to approve Copper Trails Phase 3 Unit 1 Performance Agreement that must be completed within 30 days of City Concil's approval. The motion Passed. (3-1) Councilmember Marissa Lostra abstained from voting due to a pecuniary interest in the outcome of the matter. IX. RESOLUTION AND ORDINANCE A. First Reading of Ordinance 904, an Ordinance Amending Title 9, Chapter 2, Section 12, Subsection 2, of the Elko City Code, Adopting Exceptions to the Requirement That Persons Utilize the City’s Franchisee for the Collection, Transportation, and Disposal of Municipal Solid Waste and matters related thereto. FOR POSSIBLE ACTION The proposed ordinance amends Section 12, Subsection 2 of Ordinance 900, in clarifying that owners and occupants, and those persons, utilize the City’s Franchisee for The Collection, Transportation, and Disposal Of Municipal Solid Waste. DJ Dale Johnson, Assistant City Manager, said the way the current ordinance was written, there was some confusion based on the interpretation of different parties. They had worked with Dave to clean up the language and it should resolve any issues in the future. ** A motion was made by Councilmember Stone, seconded by Councilmember Lostra to adopt Ordinance Number 904. The motion passed unanimously. (4-0) X. SUBDIVISION A. Review, consideration and possible approval of Final Map No. 3-25, filed by Copper Trails, LLC, for the development of a subdivision entitled Copper Trails Phase 3 Unit 1 involving the proposed division of approximately 14.055 acres of property into 18 lots for residential September 9, 2025 City Council | Minutes Page 6 of 12  development and 1 remainder lot within the R (Single Family and Multiple Family Residential) Zoning District, and matters related thereto. FOR POSSIBLE ACTION Subject property is located north of the intersection of Platinum Drive and Copper Street (APN 001-61J-060). RN Mr. Negron went through his staff report for Copper Trails Phase 3 Unit 1, included in the agenda packet. Mayor Keener said it looked like a great project. ** A motion was made by Councilmember Stone, seconded by Councilmember Morris to accept on behalf of the public, the parcel of land offered for dedication for public use in the conformity with the terms of the offer of dedication; and the developer enter into a performance agreement to install improvements in accordance with the approved constructions plans that satisfies the requirements of Title 2 Chapter 3; and conditionally approve Final Map No. 3-25 for the Copper Trails Phase 3 Unit 1 subdivision based on the findings that the final map substantially complies with the tentative map, and the approval is subject to the conditions in the Staff Report dated June 5, 2025; with the additional approval of the modification that the required rip rap stabilization may be substituted with an equivalent method of stabilization as determined by Elko City Code 3-2-28, as presented in the Development Manager’s Staff Report, Engineering condition #2; and a modification of standards allowing dual frontage of Lots 9 and 10, as recommended by the Planning Commission. The motion Passed. (3-1) Councilmember Lostra abstained from voting due to a pecuniary interest in the outcome of the matter. VII. APPROPRIATION (cont'd) C. Review, consideration and ratification of acceptance of Federal Aviation Administration Grant EKO-WPG-3-32-0005-062-2025-Focused Planning Study Phase II and matters related thereto. FOR POSSIBLE ACTION Airport Improvement Project EKO-WPG-3-32-0005-062-2025-Focused Planning Study Phase II is the continuation of the Focused Planning Study that was conducted by Coffman Associates for the Elko Regional Airport. All scoped elements of the Focused Planning Study (Phase I) were completed except for FAA review and approval of the Airport Layout Plan (ALP). Following several review meetings, FAA requested additional study of another alternative (90’ runway shift to the north) which will include instrument approach feasibility/impact analysis; thus, FAA recommended a Phase II to the Focused Planning Study to capture these new scope items. Phase I was closed out in 2025. This grant requires a 5% local match. JF Mr. Foster stated this was the AIP grant they had submitted for the Focused Planning Study that was sent to the FAA during the close out of phase one. He said they were asking for ratification of September 9, 2025 City Council | Minutes Page 7 of 12  acceptance of Phase Two and once that occurred, the contract would be negotiated with Coffman Associates and brought back to the council for approval. Mayor Keener stated it needed to be done to continue to participate in the airport improvement grants. He called for public comment and did not receive a response. ** A motion was made by Councilmember Lostra, seconded by Councilmember Morris to ratify acceptance of Federal Aviation Administration Grant EKO-WPG-3-32-0005-062-2025- Focused Planning Study Phase II . The motion passed unanimously. (4-0) D. Review, consideration and ratification of acceptance of Federal Aviation Administration Grant EKO-WPG-3-32-0005-063-2025-Pavement Rehabilitation Project and matters related thereto. FOR POSSIBLE ACTION Airport Improvement Project EKO-WPG-3-32-0005-063-2025 objective of this project is to extend the airfield pavement useful life. These pavements are experiencing climate related deterioration in the form or weathering and/or raveling and showing medium severity longitudinal and transverse cracks. The EKO 2023 area-weighted PCI condition is 74, with PCI values ranging from 31 to 100. Work areas will include Runways 6/24 and 12/30, parallel Taxiways Alpha and Bravo and associated connector Taxiways and General Aviation apron pavements. Work on these pavements will include sealing existing cracks, applying asphalt-based surface treatment (seal coat) and remarking with standard airfield pavement markings. Maxwell Asphalt was the lowest responsive bidder and has been awarded the bid. This grant requires a 5% local match. JF Mr. Foster said they did this project about every four years on the airfield pavements to help maintain the surfaces at their current level. He noted work wouldn’t be performed on the newly constructed terminal ramp, but everything else would be crack sealed, seal coated and repainted. ** A motion was made by Councilmember Lostra, seconded by Councilmember Morris to ratify acceptance of Federal Aviation Administration Grant EKO-WPG-3-32-0005-063-2025- Pavement Rehabilitation Project. The motion passed unanimously. (4-0) VIII. NEW BUSINESS A. Review, consideration and possible acceptance for the custodial services contract at the Elko Regional Airport matters related thereto. FOR POSSIBLE ACTION City Council authorized staff to solicit bids for the custodial contract at the Elko Regional Airport in June 2025, Royal Pane Janitorial was the lowest responsive bidder. Royal Payne is the current provider of services to the Airport. JF September 9, 2025 City Council | Minutes Page 8 of 12  Mr. Foster said the contract for the janitorial services out at the airport was attached in the agenda packet, and they were asking for approval on that. Mayor Keener said he was surprised how competitive their bid was relative to the other bids. Mr. Foster responded it was a benefit of having a local contractor with a small staff and not a larger company. He agreed they got a really good price on it and it wasn’t much of an increase from the previous contract. ** A motion was made by Councilmember Morris, seconded by Councilmember Lostra to approve a two year Custodial Contract to Royal Pane Janitorial. The motion passed unanimously. (4-0) IX. RESOLUTION AND ORDINANCE (cont'd) B. First Reading of Ordinance 905, an Ordinance Amending Ordinance 903, Title 1, Chapter 16, Section 4 of the Enforcement Code of the City of Elko, and matters related thereto. FOR POSSIBLE ACTION The proposed ordinance amends Ordinance 903, Title 1, Chapter 16, Section 4 of the Enforcement Code of the City of Elko, allowing the City Council by resolution to delegate to the Enforcement Official the authority to enforce any other title or subpart thereof contained in the Code. The Enforcement Official shall, in enforcing another title, follow the regulations contained in that title and coordinate with all other City officials authorized to enforce that title. DJ Mr. Johnson said they were amending Ordinance 903 with 905 and it would allow the Enforcement Official to enforce six titles that were not included in Ordinance 903. He noted that would be able to be done by resolution in the future. Mr. Stanton noted that the Enforcement Official would need to follow the procedures in the respective titles in code and follow their process for enforcement. ** A motion was made by Councilmember Stone, seconded by Councilmember Lostra to adopt Ordinance Number 905. The motion passed unanimously. (4-0) XI. REPORTS A. Mayor and City Council Mayor Keener reported he had visited the new temple, and it was a remarkable facility. He added Sandvik had an opening recently as well. They had also built a great facility, and they put on a nice tour. September 9, 2025 City Council | Minutes Page 9 of 12  B. City Manager Ms. Baum reported they were looking at October 1st for the Strategic Planning Workshop, but it was not set in stone. She said she was communicating with Fred Steinmann and she would communicate once that was confirmed or not. C. Assistant City Manager No Report D. Utilities Director No Report E. Public Works No Report F. Airport Manager Mr. Foster reported Skyfair was that weekend, September 13th. They would be doing free balloon tethered rides starting at 7 am followed by a pancake breakfast hosted by the Civil Air Patrol. He added the Skyfair committee had done a fabulous job putting together the event for the community, with 31 aircraft, 50 vendors, and half a dozen food trucks lined up for the event. G. City Attorney No Report H. Fire Chief No Report I. Police Chief No Report J. City Clerk Annette Robinson, City Clerk, reported that Shilo Inn was current for the first time this year. Mayor Keener said that was good news. He asked if Ms. Robinson had sent out the notifications about an audit. September 9, 2025 City Council | Minutes Page 10 of 12  Ms. Robinson responded yes, she had sent 24 this time and had received responses from 18 of them. Some of them had requested extensions, but there were six that had not responded at all. Mayor Keener asked if there was a third party doing the audit. Ms. Robinson responded since they were only doing June and July, her and her staff were going through all of them. She added if they found a lot of discrepancies, they would come to council to ask to conduct a full three year audit and find a company to do that. K. City Planner No Report L. Development Manager No Report M. Financial Services Director Julie Davis, Financial Services Director, reported the state cybersecurity incident delayed some of their revenues, and an updated chart has been provided in the minutes packet. She said they were hoping they would receive another remittance for July’s revenue to confirm that the payment was for May and June true up, and the information was still tentative. She said once they received more information from the state and went through their audit, they would be able to provide a more solid comparison, but they were cautiously optimistic. 1. Update to FY25 Consolidated Tax Revenues and matters related thereto. INFORMATION ONLY, NON-ACTION ITEM N. Parks and Recreation Director James Wiley, Parks and Recreation Director, reported September had been a busy month. Every weekend there has been something going on, and so far they’ve all been great. He said the upcoming weekend would be the last weekend of Stephanie’s Softball Tournament and he thought they would have a good showing that weekend. He added next weekend would be the Balloon Festival as well. O. Civil Engineer No Report P. Building Official No Report September 9, 2025 City Council | Minutes Page 11 of 12  XII. COMMENTS BY THE GENERAL PUBLIC Pursuant to N.R.S. 241, this time is devoted to comments by the public, if any, and discussion of those comments. No action may be taken upon a matter raised under this item on the agenda until the matter itself has been specifically included on a successive agenda and identified as an item for possible action. ACTION WILL NOT BE TAKEN Mayor Keener called for public comment and did not receive a response. There being no further business, Mayor Reece Keener adjourned the meeting at 5:40 PM. Mayor Reece Keener Annette Robinson, City Clerk September 9, 2025 City Council | Minutes Page 12 of 12