City Council

MABE Meeting Minutes January 28, 2014 In Attendance: Absent: Others In Attendance: Rick Shaw Floyd Jennelle Dave Friedman Darrell Gibble Marion Gable Doug Mountz Gary Elston Mike Popow Curtis Hoke Charlotte Gehman Joe Boldaz Stephen Kalis Meeting called to order at 7:00p Meeting Minutes Motion by Darrell to approve the minutes of the December 26, 2013 and January 23, 2014 Workshop Meeting. Second by Mike. Motion approved. Executive Session held at the January 23rd workshop meeting. Adjourn regular meeting 7:02p Annual Reorganization Motion by Rick to appoint Mr. Kalis as temporary chairperson. Second by Darrell. Motion approved. Motion by Darrell to nominate the following slate of candidates for 2014. Second by Doug. Motion approved. Rick Shaw – Chairman Floyd Jenelle – Vice-Chairman Darrell Gibble – Secretary Mike Popow – Treasurer Doug Mountz – Member Motion by Darrell with second by Mike to appoint Stephen Kalis of Fox Rothschild as Solicitor. Motion Approved. Motion by Mike with second by Darrell to appoint Joe Boldaz as Authority Engineer. Motion Approved. Motion by Mike with Second by Darrell to appoint EEMA as Operator for one year. Motion carried. Acknowledgment of Rick Shaw’s re-appointment to the MABE Board at the January 6, 2014 Elverson Borough Council Meeting. Acknowledgment of continued services with Reinsel, Kuntz, and Lesher as Auditor. Adjournment of Reorganization Meeting, Regular Meeting Resumed at 7:15p. Public Comment Marion Gable – property owner of 127 Derby Dr. feels she has property issue of utmost urgency. Presented a letter outlining her current concerns (see attached). Rick indicated that Joe will look into the problem. Suggested that this weekend would be a good time to come look, based on expected thaw. Joe suggests possibly running the pump overland until the spring, but will contact Pro Pipe and expects they will be very responsive. Page 1 of 3 MABE Meeting Minutes January 28, 2014 Dan Schempp - new owner of the Granahan property. He described the project of 28 townhomes he intends to build. He has received conditional use approval from the Borough Planning Commission. He had some discussions with Joe and his design engineer and has signed a $5,000.00 escrow agreement for Joe to complete a Chapter 94 capacity certification and evaluation. The project will also require a 537 Sewage Facilities Planning Module to be reviewed by Joe and presented to the Authority. Preliminary plan will be submitted on Monday or Tuesday. Motion to approve contract for professional services by Darrell. Second by Doug. Motion approved. Correspondence Presented quotes for Austin Landscaping for mowing and trimming for 2014 and Randy Lammey for snow removal. Motion by Darrell, second by Mike to approve quotes for Austin Landscaping and Randy Lammey as presented. Treasurer’s Report Motion by Darrell to approve Treasurer’s report. Second by Doug. Motion Approved. Operator’s Report Review of December report. Temporary line has been installed to work around EQ Tank problem. DEP has not visited the site yet, but both Joe and Dave have spoken with Dave Wolfinger of DEP. Rick asked Dave to contact Mr.Wolfinger to remind him of the need to visit the site. Engineer’s Report Equalization Tank Failure -Review of repairs to date. West Main St. Connections - Joe has identified a contractor to put in the manhole for the Regers at a cost of $8,640.00. Anticipate work to be completed in early spring. Interim Lagoon Closure - Sludge sampling is complete and it appears that nothing will need to be removed. Disinfection Upgrade - Joe has had a meeting with the contractor. Pay application submitted for two contractors: $31,500.00 for Eastern Environmental and $4,140.00 for Condon Electric which represents 100% payment for bond insurance as recommended in Joe’s letter dated January 23, 2014. Motion to authorize recommendation to the Borough to present pay application for the Disinfection Upgrade project to the County. Second by Mike. Motion approved. Charlotte will prepare letter to the Borough requesting approval and payment. Springfield Village Update - Joe submitted as-built plans, as prepared by the developer’s engineer for Springfield Village. He reminded the members that future projects should consider a connection to the Springfield Village public water system to supply public water to the screening building at the WWTP. 83 S. Brick Lane - Joe needs to identify the potential connection possibility and anticipates doing that in the near future. Solicitors Report Whitford EDU Relinquishment - signed agreement has been received. Tapping Fee Resolution - Tapping Fee rate was approved previously. Motion by Darrell to approve Tapping Fee Resolution 2014-4. Second by Mike. Motion approved. Page 2 of 3 MABE Meeting Minutes January 28, 2014 Annual Enabling Resolutions - Review of enabling resolutions 2014-1, 2014-2 and 2014-3. Motion by Doug to approve all Resolutions as named above. Second by Mike. Motion approved. Old Business 2014 Budget Review - Curt reviewed the current Capital Reserve account and the account activity. Discussion of best practice for financing projects. Motion by Mike to adopt the Budget as presented. Second by Darrell. Motion approved. 2015 Schedule of Rates - Motion by Darrell to approve new Schedule of Rates as listed effective as of January 1, 2014. Second by Mike. Motion approved. Motion by Rick to adjourn regular meeting to Executive Session to discuss potential or threatened litigation at 8:58p Entered Executive Session Motion to adjourn at 9:49p Respectfully Submitted by Charlotte Gehman Page 3 of 3