City Council

MABE Meeting Minutes May 27, 2014 In Attendance: Absent: Others In Attendance: Rick Shaw Floyd Jennelle Dave Friedman Darrell Gibble Mike Popow Doug Mountz Charlotte Gehman Joe Boldaz Stephen Kalis Meeting began unofficially, called to order at 7:04p. Meeting Minutes Motion by Darrell to approve the minutes of the April 29, 2014 meeting. Second by Rick. Motion Approved. Public Comment None Correspondence Austin Brush Clearing Quote – Motion by Darrell to approve additional $300.00 for Austin to chip trees previously removed. Second by Rick. Motion approved. Reinsel Audit Representation Letter - Signed DEP Field Meeting Letter - Joe will put together a schedule, but anticipates a negotiation of any potential fines. Contract Bond Status Query Eastern Environmental – Charlotte will work with Joe to complete the form. Selective Premium Audit - No response required. Percheron Field Services-Sunoco Pipeline – Discussion and review of proposed pipeline maps. Joe feels there may be some conflicts and will contact Mr. Flora after he reviews the plans. Joe and Stephen concur that a $2,000 escrow account should be set up. Stephen will put together an escrow agreement. Curt – Cash Flow Email AJ Blosenski – They are being referred to Eastern Environmental to answer their questions about trash removal during Disinfection Upgrade project. Treasurer’s Report Ziegler Update – Mr. Ziegler has agreed to pay $100.00 monthly to MABE directly, starting in June, in addition to his payment plan with Portnoff Associates. Insurance Search – Rick is willing to meet anytime to discuss insurance coverage. Charlotte will work with Merle and Shirley to come up with a date to meet with Christine Pilotti of Babb Insurance. Motion by Darrell to approve Treasurer’s report. Second by Rick. Motion Approved. Operator’s Report Heavy flow in May with a few exceedences as noted in Dave’s report. Re-grading as part of the lagoon Closure is expected to improve the yard flooding situation to homes on Main St, backing up to the plant. The EQ tank is back online as of Friday, May 22. Discussion of pipe arrangement to create the best flow going forward. Joe will contact DEP to notify them that the EQ tank is operational again. Engineer’s Report Page 1 of 2 MABE Meeting Minutes May 27, 2014 Equalization Tank Repair Update – The EQ tank repair project is not complete even though tank is back online. Walkway is needed to support the permanent ductile iron pipe, which will replace the temporary PVC pipe. Replaced the steel rails, most underground piping is in. Final completion is anticipated for June. Painting invoice was approved presented for payment. Disinfection Upgrade Update – Construction is about 90 days behind due to the harsh winter and the EQ tank work, but anticipate construction starting very soon. Joe suggested using a change order to adjust dates of completion in accordance with the grant specifications. Joe will meet with Eastern to review all pay applications for EQ tank and the Disinfection Upgrade. It appears that there may be some redundancies in charges. Granahan/Schempp Townhouse Community – Joe had a discussion with Mr. Schempp regarding the discharge from the proposed development into the 6 inch gravity line. He mentioned to the developer that DEP may not approve this discharge. He also discussed other sewer options with the developer, including adding a pump station specific to the development and extending the force main all the way to Pump Station #1 and bypassing Corbett pump station completely. Corbett Pump Station – Hydraterra Evaluated the pump station as part of the Townhouse Community. The evaluation is 95% complete, but will require some survey to complete documentation for MABE files. Discussion of options to confirm connection of two properties in Caernarvon. Will consider surveying at some time in the future. Community Evangelical Free Church- Joe has had a discussion with Dave Stolzfus, regarding the potential connection of the Church into the Brick Lane Pump Station but no final decisions have been made. Dave will contact Joe after his engineer reviews. PADEP Consent Order and Agreement –Joe is preparing a Draft Plan and Schedule. Joe will within the next week forward the draft to Dave and Rick for review once complete. He will then forward to Stephen for his review. Lagoon Closure – The Municipal Authority should attempt to finalize closure earlier than 2017. The dewatering pump will be reinstalled shortly and pumped effluent will be required to run through a filter bag even though its only rainwater at this point. Solicitors Report Equalization Tank - Stephen reviewed his letter sent to Selective on May 19th in response to the Selective denial letter Stephen will follow-up in another week if he doesn’t hear from them. Old Business . Plant Clean-up - Plan is for Eastern to use their heavy equipment to move the old abandoned equipment out of the brush. Dave will work with John to develop a plan for the plant cleanup. Doug Mountz arrived at 8:19p. All motions were approved after Doug’s arrival. New Business Motion by Darrell to draw another $100,000 from the loan to cover the EQ Tank expenses. Second by Rick. Motion approved. Adjourned meeting at 8:24p Respectfully Submitted by Charlotte Gehman Page 2 of 2