City Council

MABE Meeting Minutes June 24, 2014 In Attendance: Absent: Others In Attendance: Floyd Jennelle Rick Shaw John Larson Darrell Gibble Doug Mountz Mike Popow Charlotte Gehman Joe Boldaz Stephen Kalis Meeting called to order at 7:00p. Meeting Minutes Motion by Darrell to approve the minutes of the April 29, 2014 meeting. Second by Mike. Motion Approved. Public Comment None Correspondence Allison Garrigus/Liberty Mutual – claim is being filed regarding sewer backup at 38 Main St. property. Treasurer’s Report Motion by Darrell to approve Treasurer’s report. Second by Mike. Motion Approved. Discussion regarding loan advances to cover the EQ Tank repairs. Operator’s Report Heavy rainfall during the month created high flows to the Plant. Operation and treatment has improved greatly with the EQ Tank back in service. A proposal was presented for EEMA to dewater the lagoons. Material costs presented in the proposal totaled $903, depending on material need and did not include a pump. Joe recommends purchasing the pump from Pikeland that they used for dewatering last year. Pikeland offered the pump for $500. John will be able to provide the filtering bags at cost. Joe discussed options for draining the lagoons using gravity after the disinfection upgrade is complete in October. He also discussed that the MABE only needs to partially drain upper lagoon to do last sludge test. Motion by Darrell to approve the Pikeland invoice for pump purchase and EEMA proposal for dewatering. Second by Mike. Motion approved. Blowers are creating excess heat requiring the doors to be open. Engineer’s Report Equalization Tank Repair-Status Update - Joe reviewed his EQ update report. See attached. Joe estimates just under $100,000 to complete repairs. Pay App # 3 Phase II – approved per Treasurer’s report. Pay App #1-Phase III – approved per Treasurer’s report. Disinfection Upgrade – HtP is reviewing the shop drawings. Emergency generator has been delivered. Joe recommends board not take any action as work is only 80 percent complete. Change Orders were discussed and reviewed G1, G2, G3, G4 and E3 for time extension due to the EQ Tank repairs. Disinfection Upgrade must be completed by December. Joe recommends 4 change orders for the general contract and 1 for the electrical contract. Motion to approve Change orders G1-G4 and E3 by Darrell. Second by Mike. Motion approved. Page 1 of 2 MABE Meeting Minutes June 24, 2014 Work progress was discussed and the future steps to complete the project. Ed, from HtP is having weekly on-site meetings with the contractors. Chester County Construction Manager, Jamie Larzelere visited the plant on June 11 for a review of the project to date. There are three change orders for the Disinfection Upgrade project that are still being negotiated and will be presented later. Lagoon Closure- Reinitiating of lagoon drainage (discussed above) Granahan/Schempp Townhouse Community - Joe spoke with Mr. Schempp and his engineer and suggested he consider another option for sewer using Park Avenue and Pump Station 2. Joe has received the concept plan which he still has to review. MABE will need to approve at a later point. Corbett Pump Station- discussion of repairs to base flanges and as-built survey. Joe recommends pump housings be installed. Joe will prepare some numbers for repairs and wants to keep this issue before the board to avoid an emergency situation later. PADEP Consent Order Schedule – Schedule was submitted to DEP and Hydraterra is awaiting response. Percheron Field Services, Pennsylvania Pipe Project – HtP issued a memo regarding potential utility conflicts. Escrow Agreement and request send to Percheron today. No response as yet. Solicitors Report An escrow agreement was completed. Charlotte has forwarded the agreement to Percheron. Equalization Tank/Insurance – Review of Fox Rothschild letter dated May 19, 2014 requesting additional consideration of insurance claim and letter of response from Selective dated June 13, 2014, declining further consideration. Further discussion and consideration deferred to the July MABE meeting. Old Business None New Business None Motion by Mike to adjourn. Second by Darrell. Motion carried. Adjourned meeting at 8:06p Respectfully Submitted by Charlotte Gehman Page 2 of 2