City Council

MABE Meeting Minutes July 29, 2014 In Attendance: Absent: Others In Attendance: Rick Shaw Doug Mountz Jack Stewart Mike Popow Floyd Jennelle Dave Friedman Darrell Gibble Charlotte Gehman Joe Boldaz Stephen Kalis Meeting called to order at 7:00p. Meeting Minutes Motion by Mike to approve the minutes of the June 24, 2014 meeting. Second by Darrell. Motion Approved. Public Comment None Correspondence Reinsel Audit- Motion by Rick to approve the 2013 Audit as presented by Reinsel Kuntz Lesher. Second by Darrell. Motion Approved. Chester County Grant Response – Joe will attempt to secure a letter from Jen Fields at DEP to accompany the grant application if we are approved by Borough Council to apply again for the Lagoon Closure grant. Motion by Darrell to waive the markup for the Whitford invoices that have not been paid. Second by Mike. Motion approved. The Board will discuss the markup fee with the January fee schedule approval. Treasurer’s Report Motion by Darrell to approve Treasurer’s report. Second by Mike . Motion Approved. Curt Hoke reviewed the current MABE finances. Discussion of the amount remaining to be paid on the EQ Tank Repair and the DU grant. Curt will discuss with Reinsel the capital improvements rule and whether anything can come off the Depreciation report list. Joe will give Curt a list of current expenses for the EQ Tank and MABE will then discuss with Reinsel. Operator’s Report Loss of phase in north end of town required the use of the generator for the influent pump station and post aeration facilities. The portable generator was used during the power outage; however a cable for the generator failed. A new cable has been ordered at a cost of $350.00. The aspirator failed in the Re-aeration Tank and a pump has been installed to provide aeration. The aspirator will not be repaired as it will not be needed after October when Disinfection Upgrade is completed. Blower motor is out for a rebuild. Engineer’s Report Disinfection Upgrade - Project is approximately 65% complete. Concrete footings have been poured and conduit installed. Generator is on site. Plant shut down is scheduled for two weeks to install the automatic transfer switch and test the generator. Storm water piping has been installed. Brief weekly construction meetings are being held on-site as well as monthly meetings with operator and others involved. Kraft Codes has done some inspections. Masonry work and UV filter to arrive in August with placement in September and final completion in October. Payment Pay App #2 dated June 24th was presented for approval. Motion by Darrell to approve Pay Application #2 for Eastern Environmental in the amount of $34,700.40 and Condon Electric in the amount of $30,870.00. Second by Page 1 of 2 MABE Meeting Minutes July 29, 2014 Mike. Motion approved. Charlotte will get pay application signed by the Borough and return to Hydraterra for routing to Chester County. Change Orders - Review of plans and discussion of potential changes to save money. Lagoon Closure Project - It is estimated to take 30-60 days to drain the lagoons to be able to complete the required sampling. Hydraterra is preparing a design proposal to complete the project using a phased approach. PADEP Consent Order- Joe has had a conversation with Mr. Steven Pilar of DEP about surface water. No consent order has been issued yet. Blue Rock Townhouse Community - Joe has received plans from Ludgate Engineering. Joe reviewed plans for a new routing option for the project to connect to a manhole on Park Ave and is making his recommendation by letter. Corbett Pump Station – Joe is still preparing a cost estimate for base flanges and electrical panel issues. Pennsylvania Pipeline Project – Invoice for Joe’s review submitted to Percheron/Sunoco for payment. Community Evangelical Free Church - Joe has received the plans but will not review them until an escrow agreement has been established. Equalization Tank Repair - Pay App #2 Phase III was approved per Treasurer’s Report. Solicitors Report Equalization Tank/Insurance Claim-Next Steps – Executive Session entered at 8:46p. Executive Session ended at 9:12p DEP Consent Order - Waiting on info from DEP. Old Business Loan Draw - Motion to withdraw the balance of the loan in the amount $473,799.05. Second by Darrell. Motion approved. New Business August Plant Visit by Board Members – The Board will meet next month at 6:00p at the WWTP for a tour prior to the regular meeting at Borough Hall. Motion by Mike to adjourn. Second by Darrell. Motion carried. Adjourned meeting at 9:13p Respectfully Submitted by Charlotte Gehman Page 2 of 2