City Council

MABE Meeting Minutes September 30, 2014 In Attendance: Absent: Others In Attendance: Rick Shaw Doug Mountz John Larson Mike Popow Floyd Jennelle Jack Stewart Darrell Gibble Charlotte Gehman Joe Boldaz Stephen Kalis Meeting called to order at 7:00p. Meeting Minutes Motion by Darrell to approve the Minutes of the August 26, 2014 meeting. Second by Mike. Motion Approved. Public Comment Dave Stoltzfus – Dave wanted to know if the historical water usage data can be used to calculate the number of EDU’s for Community Evangelical Free Church’s proposed sewer connection. Dave provided water usage records for the last 4 quarters as prepared by Elverson Water Company. Joe estimated an average of 4 EDUs based the last four quarters and 6 EDUs based on the highest quarter. He also indicated that the Tapping Fee Resolution calculates the EDUs at 3 gallons per day per seat. With 706 seats the capacity would be 10 EDUs. Joe has reviewed the preliminary construction plan and recommended repair to correct a leak and correct the bench in the manhole on Stable Dr. Cost is estimated at $5,000.00. Correspondence Reger Email- Rick read the email of appreciation from Mrs. Reger for successful connection to public sewer. Treasurer’s Report Motion by Darrell to approve Treasurer’s report. Second by Mike. Motion Approved. Discussion of purchasing pre-printed envelopes to include with quarterly invoice mailings instead of using labels. Motion by Mike to authorize purchasing pre-printed envelopes for customer invoices. Second by Darrell. Motion approved. Operator’s Report High CBOD noted based on loss of the extra water from Lagoon drainage. Making adjustments until conversion to UV which will eliminate the problem. No violations occurred. John capped the lines from the Lagoons. A noise complaint was received from a resident at Springfield Village. The doors to the blower building have been closed for the time being as the weather cools. John recommends replacing blowers as they fail with more efficient models. The new heating system should improve the situation as it helps cool the building. Will consider requesting a DEP energy evaluation after the upgrade is complete. A new cable for the generator has been installed. Lagoon drainage has stopped based on the water level and will be resumed as needed. One of the two sludge holding tank blowers is tripping and failing. John has requested an estimate on the repair. Engineer’s Report Equalization Tank Repair – Still waiting for structural steel for the walkway and the ductile iron pipes. PVC pipes are working for the time being. Joe indicated that he had received a pay application for recent work, but has not reviewed it. It was suggested that no additional payment be made until significant progress is made. Page 1 of 2 MABE Meeting Minutes September 30, 2014 Disinfection Upgrade – work is behind schedule but the project final completion date should not be effected. Part of the fence was removed due to the EQ Tank repair. Contractor is holding off replacing until the Disinfection Upgrade project is completed. About 95% complete on shop drawings. Waiting on Plumbing and HVAC shop drawings. UV system has been placed in the building, the roof is on and painting is complete. Electrical Code inspection was successfully completed today. Final project completion is anticipated by November 21st. Joe reviewed the expected costs to complete the Disinfection Upgrade. See attached estimate as presented. Balance to complete the project is estimated at 110,647.00 for the general contractor and 35,644.00 for the electrical contractor. Motion by Mike to approve CCDC Invoice #5, which includes payment to Eastern Environmental Contractors for Pay Application #5 in the amount of $110,646.90 and payment to Condon Electric for Pay Application #4 in the amount of $40,476.05. Second by Darrell. Motion approved. Motion by Mike with second by Darrell to accept Change Order G7, which results in a deduction in the contract costs of $7855.00 as outlined on Joe’s letter of September 29, 2014. Motion approved. Lagoon Closure Project –a second Sample from area 6 had been collected on September 11. The sample analysis reflected an acceptable molybdenum concentration. The results were presented in a letter from Hydraterra Professionals to DEP on September 26 to request that sludge removal and disposal not be required. Blue Rock at Elverson- Joe received revised plans last week which he has not reviewed yet. Corbett Pump Station – Reviewed Joe’s analysis of costs/options to improve the Corbett Pump Station. See attached. Project will not need to be publicly bid, but will require 3 quotes. Motion by Darrell to approve Option #2 at a cost of 10,000.00 to repair the Corbett Pump Station as presented. Second by Mike. Motion approved. Community Evangelical Free Church – Discussion of the EDU calculation. To be discussed further at the October meeting. Joe will request 3 additional years of water records from CEFC. Charlotte will let Dave Stoltzfus know MABE will discuss the matter further before a decision is made. Solicitors Report DEP Consent Order - No response has been received to date. Old Business EQ Tank Claim Expenses – to be discussed further in October. New Business Conclusion of Doug Mountz’ term – discussion of potential board replacements. Performance Evaluation - Stephen will present something at the October meeting. Motion by Darrell to adjourn. Second by Mike . Motion carried. Adjourned meeting at 8:47p Respectfully Submitted by Charlotte Gehman Page 2 of 2