City Council

MABE Meeting Minutes October 28, 2014 In Attendance: Absent: Others In Attendance: Rick Shaw Doug Mountz Dave Friedman Mike Popow Merle Stoltzfus Floyd Jennelle Shirley Crehan Darrell Gibble Ron Livingston, Manager, BABB Insurance Charlotte Gehman Christine Pilotti, Senior Account Executive, BABB Insurance Joe Boldaz Jack Onodi, HDH Group/MRM Trust Stephen Kalis Meeting called to order at 7:02p. Meeting Minutes Motion by Floyd to approve the Minutes of the September 30, 2014 meeting. Second by Mike. Motion Approved. Presentation BABB Insurance, HDH Group/MRM Trust Presentation to discuss insurance coverage from HDH/MRM Trust offered through BABB Insurance. Borough Council will discuss the presentation at the November 4th meeting. Charlotte will ask Babb to separate the quotes for MABE and the Borough. Preferred commencement of a new policy is December 1, 2014. Public Comment None Correspondence PA One Call - Charlotte will complete and submit the application for membership. TVFD – Annual Fund Drive Request Motion by Darrell to give a $100.00 donation. Second by Mike. Motion approved. Right to Know Request - Sent letter of 30 day extension. Will discuss RTK law further before responding. Treasurer’s Report Motion by Darrell to approve Treasurer’s report. Second by Mike. Motion Approved. Operator’s Report Auto dialer Box is now installed. Train #2 has a blockage, which is being researched. See attached monthly report. Engineer’s Report Equalization Tank Repair – Work continues on the ductile iron pipe installation. Installation of the walkway is still delayed; the contractor has sited material delivery problems. Joe will visit the site at the end of the week to check progress. Pay applications for the emergency repair are being held pending substantial completion. Disinfection Upgrade – Joe reported that the shop drawings are 99% complete; the tertiary filter and UV system are installed and training on equipment was completed. Dave and John are considering adjustments to fine tune the tertiary filter. Finalization on HVAC and painting will occur in November/December. Some code inspections have occurred. Contractor needs to schedule additional code inspections. Joe will notify general contractor that they are not meeting schedule for substantial completion. County will close project after grant monies are expended, which is expected to occur by December 31st. Final project completion is anticipated for mid-December. Page 1 of 2 MABE Meeting Minutes October 28, 2014 Motion by Darrell to approve CCDC Invoice #6, which includes payment to Eastern Environmental Contractors for Pay Application #6 in the amount of $79,081.20 and payment to Condon Electric for Pay Application #5 in the amount of $9,455.29. Second by Floyd. Motion approved. Motion by Mike with second by Darrell to accept Change Order E4, which results in an increase of $1,750.00 in the contract costs as outlined on Joe’s letter of October 27, 2014. Motion approved. Discussion of internet services for the plant to support the new equipment, so it can be monitored remotely. Will revisit this in the future after the Disinfection Upgrade has been in place for a period of time. Lagoon Closure Project – DEP letter approving the Sludge Sampling Plan dated October 21, received. Joe presented a proposal from Hydraterra for the services needed to close the lagoons. Blue Rock at Elverson- Discussion of Joe’s review letter dated October 28, 2014. The Municipal Authority should expect to receive a Planning Module application from Ludgate Engineering for the proposed development. Joe recommends that a developer’s agreement be created. MABE will need to request additional escrow monies to cover current and future professional services. Joe reviewed the preliminary plans for the proposed development. Corbett Pump Station – Hydraterra is preparing a request for quotes for the repair of the base flanges and other minor work at the pump station. Joe expects to have quotes for the November meeting. Community Evangelical Free Church – Joe provided a summary of the water use for the last four years and associated tapping fee calculations. The church has proposed to repair the receiving manhole in. Motion by Mike to set the Community Evangelical Free Churches EDU’s at 8. Second by Floyd. Motion approved. Solicitors Report DEP Consent Order - No response has been received to date. Old Business New Business Doug Mountz Term - Suggested candidates to replace Doug Mountz at the end of his term have not panned out. Will continue to seek potential nominees. Performance Evaluation – board members will review the sample form presented. 2015 Budget – Charlotte, Rick and Mike will meet sometime in November to discuss the budget. Motion by Mike to adjourn. Second by Darrell. Motion carried. Adjourned meeting at 9:08p Respectfully Submitted by Charlotte Gehman Page 2 of 2