City Council

MABE Meeting Minutes November 25, 2014 In Attendance: Absent: Others In Attendance: Rick Shaw Doug Mountz Dave Friedman Mike Popow Stephen Kalis Floyd Jennelle Darrell Gibble Charlotte Gehman Joe Boldaz Meeting called to order at 7:04p. Meeting Minutes Motion by Darrell to approve the Minutes of the October 28, 2014 meeting. Second by Mike. Motion Approved. Public Comment None Correspondence Austin Landscaping Quotes - Motion by Mike to approve the mowing and trim quote as presented. Dave and John will let Jeff Austin know when to plow. Second by Darrell. Motion by Mike to approve the snowing quote as presented without salt application. Second by Darrell. Motion approved. Energy Supplier Quotes - Will hold off until later to decide prior to end of contract in February. Portnoff Annual Letter - Reviewed services update from Portnoff. Treasurer’s Report Motion by Mike to approve Treasurer’s report. Second by Darrell. Motion Approved. Operator’s Report Plant operated well in October. Working to transition to the new UV Filter. Having a problem with solids. The Engineer has contacted Purestream and they believe there is a blockage in the sludge or skimmer lines to the clarifier. Have not been able to permanently resolve the problem. Dave recommends having the clarifiers cleaned which has not been done since EEMA began working with MABE. Dave presented a quote in the amount of $1,375.00 to clean both clarifiers with an optional $1,000.00 approved in the event of a damaged pipe. Motion to by Darrell to approve D & K Disposal quote as presented. Second by Mike. Motion approved. Space has become limited for the auto-dialers. Joe will inquire about a used auto-dialer that may be available. Have a quote of $1,000.00 for a new card, looking for aftermarket option. Engineer’s Report Equalization Tank Repair - Hydraterra has visited the site to confirm work completed prior to approval of the Pay Application. The Ductile Iron Pipe is installed. The walkway is still not complete. Fencing is installed but has not been inspected. Lighting is complete. Heat Tracing is not complete. Joe will look into whether driveway seam sealing can be completed before Spring, based on the weather. Motion by Darrell to approve Pay Application #3 for Phase III Equalization Tank Repair payment to Eastern Environmental Contractors in the amount of $28,500.00. Second by Mike. Motion approved. Disinfection Upgrade - Work continues. Joe visited the site. Shop drawings are complete. Site work, mechanical work, plumbing, lighting and wiring are complete. HVAC Instrumentation and Controls work is still in process, with December Page 1 of 2 MABE Meeting Minutes November 25, 2014 12th completion scheduled. Several more code inspections will be required. Elevation in the wall has been corrected. UV Sensor Probe has been corrected by the manufacturer. Nova will be doing additional training. Substantial and final completion dates have not been met. Rick and Joe have a meeting scheduled with Doug Muller of Eastern Environmental Contractors to discuss the delays and final completion. Mitch Brown from Hydraterra met with Jamie Larzelere of CCDCD who visited the site and is pleased with the project. Motion by Mike to approve CCDC Invoice #7, which includes payment to Eastern Environmental Contractors for Pay Application #7 in the amount of $59,346.90 and payment to Condon Electric for Pay Application #6 in the amount of $5,265.00. Second by Darrell. Motion approved. Mitch Brown will be meeting with Troy over the next week to review change orders. Lagoon Closure Project - Fox Rothschild is reviewing the Hydraterra Lagoon Closure proposal. Blue Rock at Elverson- Review of SSM Preliminary Plan Letter dated November 4, 2014. Comment number 26 is the only item of concern to MABE. Corbett Pump Station - Three quotes were requested, two were received. Motion by Mike to approve Pikeland’s quote of $10,240.00 with $1,000.00 added if bypassing is required. Second by Darrell. Motion approved. Work can be completed in late December/early January and is expected to take about a week. Community Evangelical Free Church - Joe received a letter dated November 19th from Bogia Engineering regarding corrections to the plan as requested in his review letter dated November 14th. The Bogia letter, comment 4, suggests that the applicant will not repair Manhole 13 along Stable Drive as suggested in the review letter. It appears that all other comments have been addressed. Joe was asked what the extent of repairs might be at Manhole 13. He responded that some hydrophilic, injectable grout be placed in the annular space around the pipe penetration. He also discussed that another manhole on the opposite side of the meadow had a similar problem. He was directed to inspect these two manholes so that the leaks could be understood and corrected. Solicitors Report No report Old Business MABE 2015 Budget - discussion of proposed budget as modified by Rick, Mike and Charlotte. Will continue discussion when full board is present. EQ Tank Expenses Review - estimate to complete project/repairs is $39,000.00 Performance Appraisal - will use the form presented at the October meeting. Will decide at December meeting which board members will complete evaluation. New Business Open Board Position - continue to seek potential nominees. 2015 MABE Board Meeting Dates and MABE Office Holidays - Approval of 2015 meeting dates as presented. Motion to approve Charlotte following the county holiday schedule as long as they are regular work days. Second by Darrell. Motion approved. Windstream access to Brick Lane Pump Station - Based on request for access to Brick Lane pump station, Dave has provided the gate access code. Dave will purchase a lock box for the gate. Motion by Darrell to adjourn. Second by Mike. Motion carried. Adjourned meeting at 8:23p Next meeting will be at 6:00p on December 30, 2014. Respectfully Submitted by Charlotte Gehman Page 2 of 2