City Council

MABE Meeting Minutes May 26, 2015 In Attendance: Absent: Others In Attendance: Rick Shaw Jose Colon Jack Stewart Mike Popow Dave Friedman Floyd Jennelle John Larson Darrell Gibble Charlotte Gehman Joe Boldaz Stephen Kalis Meeting called to order at 7:08p. Meeting Minutes Motion by Mike to approve the Meeting Minutes of the April 28, 2015 Board Meeting. Second by Darrell. Motion Approved. Public Comment None Correspondence CEFC Planning Module Letter – Review of the letter dated May 13, 2015 indicates there are a few items to be completed. Joe has offered some suggestions to Bogia. Treasurer’s Report Motion by Darrell to approve the Treasurer’s Report. Second by Floyd. Motion Approved. Water Shut-off Issue- In response to a customer request to discontinue sewer because property is not occupied, Stephen confirms that as long as capability exists, the full share is applicable. eNETPAY Option – Charlotte described this option to allow credit card payments online. Costs are passed on to customer, although MABE bookkeeping costs would increase. No decision made at this time. Portnoff Review – Review of quarterly report provided by Portnoff Associates. Operator’s Report The plant is doing well. Flows are down from last month. Eastern is wrapping up the Disinfection Upgrade project. Discussion of the landscaping work that needs to be done at the treatment plant property. Dave will send a list of specific areas to be addressed to Charlotte. Engineer’s Report Equalization Tank Repair – Nothing to discuss. Final pay application is being held until driveway sealing is complete. Disinfection Upgrade – Joe reviewed Pay Application #9 and recommended payment by MABE. Motion by Darrell to approve Pay Application #9 to Eastern Environmental in the amount of $7,600.00. Second by Floyd. Motion approved. $31,320.25 is still being held for work yet to be completed. An additional $6,000 is being held for paving. Joe will continue discussions regarding the HVAC and obtain assurance that it will operate fully in the winter. The HVAC contract has an 18 month warranty which began in October 2014 with the substantial completion of the Disinfection Upgrade. Punch list items need to be completed. Joe anticipates the final pay application being presented in June. Lagoon Closure Project – There is too much water in the lagoons yet for surveying to be completed. Joe suggested that John add a second pump in the upper lagoon to expedite the dewatering process. Currently, the upper lagoon is still Page 1 of 2 MABE Meeting Minutes May 26, 2015 draining into the lower lagoon. Will consider adding a second pump when the lagoon is drained to the point the pipe is exposed. May use pallets to form a bridge. When Chester County grant awards are announced, Joe will be able to schedule the next phase of the project. Inflow and Infiltration Assessment – Based on some overflows in the past, Hydraterra looked at the older sewers in the borough. The Board reviewed a plan presented by Joe, showing sewer locations in the Borough. Discussion of the 3 year plan and approach to completing the cleaning and televising work. Joe estimated cost at $20,000.00 for the Year 1 repairs. Year two includes sewers that drain to the Brick Lane pump station. Recent observations during rain events revealed lots of sediment which limits pipe capacity. DEP recommends cleaning and televising sewers every 4 years. Recent overflows have occurred in the area of the Year 1 sewer proposal. Further discussion will occur after the 2015 grant awards are announced to have a better understanding of monies available for this project. Joe has added this project to the capital improvement plan to be prepared and presented prior to the budgeting process. Yelk Subdivision Inflow Issues - Board approved flushing and cleaning of the sewer at the Yelk Subdivision. Joe reviewed the proposed easement shown on the plans and need for access. Charlotte will send a certified letters requesting access to properties at 35, 37 and 43 W. Main St via signature. Joe would like to perform tests on the sewer. In addition, Charlotte will request access to 35 W. Main St. to put die in the sewer. Charlotte will review letters with Stephen. Joe will provide a quote for an official easement. Jack Stewart will discuss including property inspections with property transfers in the Borough with Borough Council to provide MABE with access to properties to confirm no improper use of sewer pipes. Three leaking manholes were discussed. Joe provided quotes from 3 contractors for the repairs. Tri-State Grouting quoted $10,450.00 including injectible grout, exterior ring to prevent water entering chimney area, a couple of drop connections on Stable Dr. and creating a channel on Main St. Advanced Rehab Technologies uses Polymeric spray and quoted $7,267.00 for all three manholes, including traffic control at $550.00 per manhole if needed and a 10 year warranty. Pikeland Construction provided a daily rate, which is not seen as an economic option. Motion by Darrell to approve Advanced Rehab Technology for sewer repair work at a cost not to exceed $8,500.00. Second by Mike. Motion approved. Solicitors Report DEP Consent Order – Stephen reviewed the status of the consent order letter and will finalize edits and send the letter to DEP. He anticipates a response for the June meeting. Rick asked to review the letter prior to Stephen sending to DEP. Springfield Village Dedication- Stephen has been in contact with Gary McEwen who will provide Stephen with a copy of the new bond and that will allow completion of the Springfield Village dedication documents. Old Business None New Business None Adjournment: 8:18 p Next meeting will be on June 30, 2015 at 7:00p at Borough Hall. Respectfully Submitted by Charlotte Gehman Page 2 of 2