City Council

MABE Meeting Minutes June 30, 2015 In Attendance: Absent: Others In Attendance: Rick Shaw Floyd Jennelle Jack Stewart Jose Colon Dave Friedman Mike Popow Merle Stoltzfus Darrell Gibble Charlotte Gehman Joe Boldaz Stephen Kalis Meeting called to order at 7:08p. Meeting Minutes Motion by Darrell to approve the Meeting Minutes of the May 26, 2015 Board Meeting. Second by Mike. Motion Approved. Public Comment Merle Stoltzfus inquired about the Sewer Application for the additional 8 EDUs to be purchased for the addition to Community Evangelical Free Church. He also inquired about Gary Stoltzfus being able to connect his garage under construction on Brick Lane to the CEFC sewer lines. The Board felt this was a reasonable plan. Gary Stoltzfus will need to submit a sewer connection application, purchase a separate EDU and pay a separate inspection fee for his property connection. Correspondence Reinsel Audit – The completed audit was reviewed. No material weaknesses were noted. 3 Year audit quote presented for Maillie, LLP. Herbein and Company did not feel they could offer a more competitive rate. Charlotte will seek a quote from Barbacane, Thornton & Company before a final decision is made. Treasurer’s Report Motion by Darrell to approve the Treasurer’s Report. Second by Jose. Motion Approved. Charlotte presented the Municipal Records Resolution which formally adopts the Municipal Records Manual and its procedures for maintaining, storing and destroying records. Stephen reviewed and approved the draft resolution. Motion by Rick to approve Resolution 2015-5 to declare its intent to follow the scheduled and procedures as set forth in the Municipal Records Manual approved on December 16, 2008. Second by Darrell. Motion approved. Charlotte has purchased a shelving unit for the old office at the WWTP for storage of files and items that do not need to be stored in the MABE office. Operator’s Report Plant is running well. See Operators Report. The pump at the Saddler Drive Pump Station (4) needs to be repaired or replaced. Dave presented quotes from Controlex and from JT Seeley. Repair cost is 75% of cost of a new pump. Motion by Darrell to approve purchase of a new pump at a cost not to exceed $8,500.00. Second by Mike. Motion approved. Engineer’s Report Equalization Tank Repair – Motion by Mike to approve Pay Application #5, Final Pay Application for the EQ Tank Emergency Repair in the amount of $1,875.00. Second by Jose. Motion Approved. Page 1 of 2 MABE Meeting Minutes June 30, 2015 Disinfection Upgrade – Discussed the HVAC problems that are occurring at the WWTP. Joe suggested that Eastern Environmental is going to replace a suspect flow switch on the HVAC recycle line on Thursday, July 2, 2015. The board suggested that if the system is not operable after the switch is installed that a letter regarding the problematic HVAC system be drafted by the engineer and the solicitor. Joe will provide an update on the installation and operation. Lagoon Closure Project – John Larson installed a 3” gasoline operated water pump on the berm between lagoons 2 and 3 to aid with dewatering. Yelk Subdivision Inflow Issues – Joe presented an inspection report on June 1, 2015 discussing the televising and flushing of lines serving the subdivision as well as the lines along the north side of Main Street. No problems were noted in the line serving the subdivision, however significant amounts of solids were flushed from the lines along Main Street and the west side of Water Street. Joe noted a problem with the brick risers in front of the borough hall Building, inside of manhole A-10. He will see how much it will cost to have this manhole added to the manholes being rehabilitated by Advanced Rehabilitation Technology. Solicitors Report DEP Consent Order – No response to Stephen’s letter has been received yet. Springfield Village Dedication- Stephen is finalizing the bond portion and anticipates being able to complete the dedication process soon. Insurance Review – Stephen presented a document reviewing the new PIRMA policy. The Board will review in detail at the July meeting. Old Business New Business Adjournment: 8:38 p Next meeting will be on July 28, 2015 at 7:00p at Borough Hall. Respectfully Submitted by Charlotte Gehman Note: These minutes were reconstructed from memory and notes. The original computer draft document was lost when the MABE computer was stolen on July 1, 2015. Page 2 of 2