City Council

MABE Meeting Minutes September 29, 2015 In Attendance: Absent: Others In Attendance: Rick Shaw Floyd Jennelle Jack Stewart Jose Colon Dave Friedman Mike Popow Darrell Gibble Charlotte Gehman Joe Boldaz Stephen Kalis Meeting called to order at 7:02p. Meeting Minutes Motion by Mike to approve the Meeting Minutes of the August 25, 2015 Board Meeting. Second by Darrell. Motion Approved. Public Comment None Correspondence Snow Removal Quote – Motion to approve Austin Landscaping quote for snow removal by Mike. Second by Jose. Motion approved. Chesco Check Presentation – County will be in contact to schedule a date. Treasurer’s Report Motion by Darrell to approve the Treasurer’s Report. Second by Jose. Motion Approved. Admin Update Plant Office Clean-up/Dehumidifier Operator’s Report Eastern Follow-up – All work has been completed by Eastern and Charlotte will send the check issued last month. Plant did well but here was on ammonia concentration violation due to a blower stopping. The breaker does not give a warning. Working on that. Looking to attach an alarm so the operators can be notified if the blower stops working. Also encountered a problem at the Twin Valley pump station which was clogged. Controlex detected a bad float that caused a jam and they are replacing the float. As long as the mechanical failure is addressed, this should not result in a fine for MABE. Engineer’s Report Disinfection Upgrade – Joe has reached out to Eastern regarding the Pay Application in the amount of $31,221.20. Received a 6,000.00 credit for paving that was not completed. Requested final pay application order. Joe is confirming the labor costs. Additionally, a Rotometer at a cost of $3,863.73, was needed because the flow valve was not controlling flow. Total change to contract approx. $19,000.00. Joe must still receive and verify certified payroll. Will convert from single phase to 3 phase transformer. Subcontractor came back to check software and it has been running well. Includes a one year from substantial completion maintenance period for defects, not repairs. Board wants stipulation of extended maintenance period to adjust for the time period when the HVAC was not working. Joe explained that Substantial completion means that the project is completed to the point it can be used. Joe will follow-up Page 1 of 3 MABE Meeting Minutes September 29, 2015 with Eastern regarding the start date of the maintenance period. Board approves Joe preparing the Final Pay App for the Disinfection Upgrade. Lagoon Closure Project Interim Drainage Project - Joe sought telephone quotes to penetrate the liner and bring in fill. Bids were high, so are looking at plan to stabilize the berm. Joe received the following quotes: Brubacher $9,922.92 Berg $14,977.75 PJ Riley $9,370.00. Speed of the project will be determined by how quickly the lagoon dries out. Contractors are currently very busy and volume of sludge to be determined makes it difficult to get solid quotes. Joe recommends working to stockpile the fill to save costs. Motion by Darrell to approve Joe awarding the bid to contractor who can best meet the project schedule for cost not to exceed $9,922.92. Second by Jose. Motion approved. Plant water systems options – Looked at 5 options for placement of a water system to operate the fine screen efficiently. Joe presented an evaluation chart (see attached) based on pressure tests performed at the plant. There are code requirements that require an air gap for potable water. Connecting to the public system is not a viable option. Joe recommends option number 4 as presented. Joe is asking for approval to begin project design. Motion by Darrell to approve Hydraterra to begin design work to install the Plant Effluent Water System at a cost not to exceed $30,000.00. Second by Mike. Motion approved. CEFC Sewer Connection – Public sewer extension which was supposed to be 20 feet was more than 100 ft. More time was required on site than anticipated. Joe has had a conversation with Dave Stoltzfus who understands engineering costs were more than anticipated. Solicitors Report DEP Consent Order – A total of $21,900.00 to be paid in annual installments. Initial payment of $6,900.00 and a total of three additional payments of $5,000 each are due annually on the anniversary of the agreement. Motion to authorize Rick to sign and accept the Consent Assessment of Civil Penalty by Jose. Second by Darrell. Motion approved. Springfield Village Dedication- Request to dedicate all the sanitary sewer improvements for the Springfield Village Dedication. Deed of dedication and maintenance bond. Stephen recommends MABE diary to follow-up in 11 months to ensure everything is properly functioning before the maintenance bond expires. Motion to accept the public improvements and approve the Dedication and Maintenance Bond in the amount of 12,625.92 from Springfield Village by Darrell. Second by Mike. Motion approved. Insurance Review-PIRMA Response – Board will not make any changes to the policy at this time. Old Business WWTP Landscaping- Dave and John reviewed the plant property. Austin Landscaping is currently mowing the swale and the front and some pathways around the lagoons. There is a lot of brush and growth around the lagoons. Dave recommends expanding the areas that are mowed. Rick recommends setting up a meeting with Jeff Austin, Dave and some board members. Joe will send copies of the most recent survey to use as a guide. Capital Improvement Plan – Hydraterra will be submitting a formal plan at the October MABE meeting. New Business 2016 Budget – Darrell, Rick and Charlotte will schedule a meeting to review and develop the 2016 budget. Meeting Adjourned: 8:32 p Next meeting will be on October 27, 2015 at 7:00p at Borough Hall. Respectfully Submitted by Charlotte Gehman Page 2 of 3 MABE Meeting Minutes September 29, 2015 Page 3 of 3