City Council

MABE Meeting Minutes October 27, 2015 In Attendance: Absent: Others In Attendance: Rick Shaw Floyd Jennelle Jack Stewart Jose Colon Dave Friedman Mike Popow Darrell Gibble Charlotte Gehman Joe Boldaz Stephen Kalis Meeting called to order at 7:01p. Meeting Minutes Motion by Darrell to approve the Meeting Minutes of the September 29, 2015 Board Meeting. Second by Mike. Motion Approved. Public Comment None Correspondence PMAA Dues Increase – Noted. Chesco Check Presentation –Presentation will probably occur in Dec. or Jan. Grant Projects List to Borough- Borough is asked to notify Borough Council of any projects Vixen Hill Letter – Review of Mr. Chris Peeple’s letter and response. Charlotte will copy Borough Council on the response. CACP Executed Copy Received – Noted. Portnoff Report – Review of Portnoff quarterly summary reports. Board does not support any payment plan for Mrs. Young. Charlotte will communicate this to Portnoff. Chester County Project Inventory – Responded to request indicating that Lagoon Closure project will take us in 2017 and we do not anticipate any new projects in the immediate future. Borough asked that we notify them of any future projects we where we may want to apply for grant funds. Treasurer’s Report Motion by Mike to approve the Treasurer’s Report. Second by Darrell. Motion Approved. Operator’s Report No violations in September. Plant has been operating well. A bad float at Twin Valley pump station has been replaced. Review of PA One Call invoice and discussion of supplemental calls and whether we need them. No change to the PA One Call supplemental charges. Engineer’s Report Disinfection Upgrade – Joe finalized discussions with Eastern Environmental and the MABE request that they provide labor for the winter months. They will cover main for a period of 6 months. Joe presented Pay Application #10 in the amount of $39,145.94 including a breakdown and change orders that were presented as part of the contract. See attached letter extending the service period. Certificate of release and certificate of liability insurance also included. Discussion of totals raised some questions, so Board will table approval until Joe confirms the totals in Pay Application #10. Page 1 of 2 MABE Meeting Minutes October 27, 2015 Lagoon Closure Project Interim Drainage Project – working with contractor PJ Riley to get lagoon emptied out and berm removed, but PJ Riley has not been able to get on site. If they are not responsive, will work with Brubacher. Plant water systems options – seeking vendors for a design and to reduce overall costs of the project. May modify yard piping to keep costs down. CEFC Sewer Connection – Lyons and Hohl has installed the main line and it has been tested, but Hydraterra still needs to do vacuum tests. Air tests on the lateral need to be completed first. Blue Rock at Elverson – have not heard anything from developer. It’s unclear if this project is continuing. Solicitors Report EDU Calculation Review – Stephen asks whether the Board wants to review the types of businesses and uses to confirm all potential EDU’s are being captured as the current list is probably from the 1980’s. Board does not feel there will be enough change to take on this project. Stephen will prepare the enabling resolutions when budget discussions are complete and the sewer charges have been established for 2016. Old Business WWTP Landscaping- Rick will contact Jeff Austin to arrange a time to walk the plant property with Dave to review the landscaping needs and if there is additional work that needs to be completed beyond routine mowing. Capital Improvement Plan – Joe presented a draft 5 year Capital Improvement Plan. He is still waiting on some numbers from vendors. Joe recommends continuing to evaluate the collection system. 2016 Budget – Further discussion to be held at the November 11 budget meeting. New Business Council Recommendation of new term for Darrell – Motion by Mike to reappoint Darrell Gibble to the MABE board for a new five year term effective January 2016. Second by Jose. Motion approved. Charlotte will ask PPL for a printout of the kilowatt usage for the last two years as a tool to track the increased electrical costs noted at the WWTP. Meeting Adjourned: 8:26 p Next regular meeting will be on November 24, 2015 at 7:00p at Borough Hall. Budget meeting will be held November 11 at 6:00p Respectfully Submitted by Charlotte Gehman Page 2 of 2