City Council

MABE Meeting Minutes February 28, 2017 In Attendance: Absent: Others In Attendance: Rick Shaw Dave Friedman Jack Stewart Jose Colon Tim McEwen Darrell Gibble Gary L. Stoltzfus Floyd Jennelle Merle Stoltzfus Lori Sifford Charlotte Gehman Joseph Boldaz Stephen Kalis Meeting called to order at 7:00p. Meeting Minutes Motion by Darrell to approve the Meeting Minutes of the January 31, 2017 Board Meeting. Second by Lori. Motion approved. Public Comment Gary L. Stoltzfus & Tim McEwen – Tim reviewed the activity since he began assisting Mr. Stoltzfus in applying for a Holding Tank permit through the Chester County Health Department. Because the Borough has public sewer, Tim has been in contact with DEP to complete the Sewage Facilities Planning Module Mailer. DEP anticipated a 30 day turnaround. Tim shared the drawings to be submitted to DEP and is working on securing a complete pumping and hauling contract for the holding tank. Tim will copy MABE on what he submits to DEP. Tim is requesting a letter of approval to send to DEP with the application. The Board is willing to provide that letter when Mr. and Mr. Stoltzfus sign the revised letter of agreement with MABE, which was given to Mr. Stoltzfus at this meeting. Stephen will work with Charlotte to prepare a letter of support. Tim will be installing an alarm if/when DEP approves the holding tank and Chester County receives any required permit fees. Merle Stoltzfus - Merle inquired whether MABE has any plans to the revise the 537 plan. Merle is requesting to review the plan at whatever time the process is begun. Merle discussed a piece of property for sale on Brick Lane and that the developer may be contacting MABE with questions about potential plans. Merle also inquired about the pump stations and the potential for improving them to expand future capacity. Joe requested a service area map for Nantmeal Warwick Sewer Co. from Merle. Correspondence PMAA Spring Management Workshop – No attendees at this time. Treasurer’s Report Motion by Lori to approve the Payables. Second by Floyd. Motion approved. Admin Update Potential Connections – Charlotte heard from Mr. Stewart of 20 Park Ave, who confirmed the second dwelling on his property. The Board reviewed the letter to be sent to Mr. Stewart requesting Tapping and Inspection Fees be paid by March 31st, with user fees to be invoiced beginning with the first quarter of 2017. Snips and Clips has not responded to the request for additional information. Stephen recommends requesting payment for a single EDU and suggests looking at the water records. Charlotte will send a second request asking additionally for water usage records for two years. Rick suggests sending the letter UPS. Charlotte will ask for the water records from Elverson Water Company directly as well. Operator’s Report Operator was absent for the meeting. Joe Boldaz indicated that he had discussed items on the Operator’s Report with Dave Friedman via telephone call. According to Dave, the flow rate is up and plant is recording significant inflow. There is still a significant inflow problem in the Borough. Joe suggests that another 50 inserts could be installed into existing manholes using interns again this summer at an estimated cost of $7,500.00. A chemical pump failure has occurred. Dave has indicated that the new operator should be able to work on this problem. UV Bulbs have arrived. N. Chestnut St. Pump Station Rails/Alternator Repair – This was repaired today. TVEC/Fire Co. Cleanout Repair and Improvement – There has been a problem with the Force Main cleanout. Joe recommends a valve box may be a better option to avoid landscapers breaking off the caps. Joe will take another look at the cleanout. Charlotte will contact Mr. Diamond again. Chemical Tank Change- Charlotte will let Main Pool know that we would like to switch to two 250 gallon tanks. Engineer’s Report WWTP Driveway Improvement – Tim McEwen presented a quote for improving the driveway at the WWTP. Jose recommends getting a second quote. Joe will seek two additional quotes to be presented at the March meeting. Manhole Condition Assessment/Private Lateral Inspection Page 1 of 2 MABE Meeting Minutes February 28, 2017 Penn DOT Road Resurfacing/Manhole Replacement/Cost Sharing Resolution – Penn DOT asked for extra time to complete the Cost Sharing Agreement. MABE must submit the signed agreement by March 15th, but Joe still does not have the document to be signed. Motion by Darrell with second by Floyd to sign the Cost Sharing Agreement after review and approval by Stephen and Joe. Chapter 94 Report - Joe still needs some data from the Brick Lane pump station to complete the report. Joe will get the report to Rick before the March meeting for review. Charlotte requested that EEMA submit all data to MABE monthly going forward. Fine Screen Maintenance – Dave reported to Joe via telephone that they will take a look to determine where the valve leak is when he gets back to work around March 15th. Review of the quotes provided by Lakeside. Joe suggested having the leak fixed first then have the Lakeside Rep re- evaluate repairs. Rte. 23 Penn DOT Project Update – Joe reviewed the project and described the three sanitary sewer crossings along Main Street. Joe is not recommending any changes for MABE and does not expect any impact to the sewer system based on the depth of the sewer pipes and the current roadway design. Project is anticipated to begin road work in March or April 2018. Joe will continue to update the Board on the timeline. Options for Lagoon Area - Joe reviewed information which was shared with the Board via email regarding using the closed lagoon acreage for a solar farm as a future consideration. The email suggests that a “net-zero” size solar farm could be constructed but construction cost are considerable, estimated at $825,000, resulting in payback of approximately 20 years. Joe feels that replacing the blowers as per the Capital Improvement Plan will be a cost saving measure that should be considered to reduce the electric costs. Sunoco – Joe attended the meeting with Sunoco to review the pipeline project. Work is estimated to occur through the summer and take approximately 9 months. Hydraterra has asked to be notified by Sunoco and will plan to be on site during the crossing of the sanitary lines. Review of the map and brochures provided by Sunoco. Solicitors Report Corbett Easement –Charlotte will continue to try to confirm that the Troxell’s have received the letter and send a follow-up letter as well. Stoltzfus Holding Tank – reviewed above. Old Business Depreciation List – Dave, Rick and Charlotte reviewed the Depreciation list and made a list of potential changes to the list. Charlotte has discussed with Reinsel having them come to a Board meeting after the 2016 audit is complete to discuss the Depreciation process. New Business None. Meeting Adjourned: 8:48p Next regular Board meeting will be on March 28, 2017 at 7:00p at Borough Hall. Respectfully Submitted by Charlotte Gehman Page 2 of 2