City Council

MABE Meeting Minutes March 28, 2017 In Attendance: Absent: Others In Attendance: Rick Shaw Floyd Jennelle Dave Friedman Jose Colon Steve Fagan Darrell Gibble Brian Ley Lori Sifford Zara Ley Charlotte Gehman George Ley Joseph Boldaz Merle Stoltzfus Stephen Kalis Jack Stewart Meeting called to order at 7:00p. Meeting Minutes Motion by Darrell to approve the Meeting Minutes of the February 28, 2017 Board Meeting. Second by Jose. Motion approved. Public Comment Brian Ley - Brian Ley was told he should attend to inquire about moving their business and housing seasonal workers with legal work visas working exclusively for their company doing landscape construction and irrigation. The building would include multiple bathrooms, two kitchens, one bathroom in the office, and a locker room with three bathrooms, three sinks and three showers. They anticipate between 26 and 35 workers in a dormitory type setting. Rick explained the sewer application process. Merle said that Borough Council has looked at it and wants MABE to make a determination and discussed potential zoning changes. Joe discussed some possibilities for public sewer and the ACT 537 Sewage Facilities Planning Module. Rick asked that they submit their plans for review and that they would need to open an escrow account with MABE for review of the plans. Joe preliminarily estimated 10 EDU’s for the project as described and confirmed that there is sewage capacity. Joe suggested inquiring of other residents on Brick Lane if they have interest in connecting. Rick asked that they provide plans as soon as they have them. Correspondence None. Treasurer’s Report Motion by Darrell to approve the Payables. Second by Jose. Motion approved. Admin Update Potential Connections – Board reviewed a letter to be mailed to connect Snips and Clips based on no response to our previous letters. 2017 CRP Grant Application – Charlotte shared that the application period has opened and she has begun working on the application with Milissa from Hydraterra. The public meeting will be held on April 4th, during the regular Borough Council Meeting. Inserts requesting letters of support will be included with the invoice mailing. Operator’s Report Dave introduced Steve Fagan who is replacing John Larson. Steve has worked at the MABE plant previously. There have been high flows noted this month with similar characteristics to a previous snow melt event. As a result several loads of sludge have been removed. Dave reviewed the procedures during high flows and the potential problems. Dave and Steve are working on a solids management program. Dave discussed decanting the EQ tank and presented a proposal for purchasing two sump pumps with floats. Dave prefers that each tank have its own pump so they don’t have to be moved. EEMA would do the installation and estimates 4-6 hours of time. Motion by Darrell to approve purchase of two Sump pumps from McMaster-Carr at a cost not to exceed $3,500.00 including installation. Second by Jose. Motion approved. UV Bulbs have been received and replaced in the first bank. We have enough bulbs for the second bank when needed. The disk filter is due for deep cleaning. Dave has requested a quote from the vendor to clean it, because it requires special equipment and hopes to present that next month. Dave will be looking at the alternators and hour meters at all the pump stations. TVEC/Fire Co. Cleanout Repair and Improvement – Dave suggests looking at the pump time records to determine if there is a leak as there is no visible break. Need to determine where the pump is to turn it on. Chemical Tank Change – tomorrow Main Pool will deliver a 550 gallon SternPac tank and MABE will not have to pay any registration fees or pay for tank removal. Water Leak in Fine Screen Building - Dave wants to repair the leak in the fine screen before any major repairs are performed. He presented a quote for purchasing the parts with EEMA providing the labor. Motion by Jose to approve quote of $900.00 for parts from McMaster-Carr and labor by EEMA to repair the Fine Screen. Second by Lori. Motion approved. I & I – Dave feels the EQ tank issues are from inflow. Chemical Feed Pumps – The current SternPac pump has failed and EEMA is borrowing a pump. Dave recommends purchasing two new pumps to allow each aeration tank to have its own pump. Currently, a single pump is pumping to two tanks, less efficiently and Dave thinks two pumps will save chemicals as well. Motion by Darrell to approve purchase of two new chemical feed pumps at a cost of $2,050.00. Second by Jose. Motion approved. Dave has plans for a covering for the pumps to protect them from the weather. Page 1 of 2 MABE Meeting Minutes March 28, 2017 Engineer’s Report Penn DOT Road Resurfacing/Manhole Replacement/Cost Sharing Response – Cost sharing approval received on March 23rd. Penn DOT will be responsible for 75% and MABE will be responsible for 25% of the costs to replace the manhole frames and covers within N. Chestnut St. Joe will let us know when the project is scheduled. Chapter 94 Report – Rick signed the Chapter 94 report. Joe will forward Charlotte a completed copy of the final report electronically. The Inflow & Infiltration issues are included in the report. Rte. 23 Penn DOT Project Update – Project is moving forward and is anticipated for Spring 2018. Sunoco – Work has begun and they will notify Hydraterra 48 hours before crossing the sanitary sewer lines. Hydraterra will be on site for the crossing. WWTP Driveway Improvement – Quote received from Tim McEwen at the February meeting. Joe received quotes from Berg and is waiting for a quote from Lyons and Hohl. The Board will review all quotes at the April meeting. Manhole Condition Assessment/Private Lateral Inspection – Joe recommends moving forward with installing another 50 manhole covers. Joe estimated actual cost for last year’s project were approximately $7,000.00 using Hydraterra interns. 51 Inserts were installed last summer and 73 manholes were inspected. There are 117 manholes left to be inspected and the dry months in the summer are best for this work. 15 Manholes need to be repaired, but Joe recommends doing all manhole repairs at once, so will wait on this work until all manholes are inspected... Progress may be slowed where manholes are sealed from paving. The areas North of Main St., Whitford and Summerfield are yet to be inspected. Joe will apply 6 hours to assessing the remaining 117 manholes and report back with a formal proposal at the April meeting. ACT 537 Sewage Planning Grant – This sewage facilities plan projects out 20 years. Joe reviewed the plan and the process and the DCED grant that is available. Approval is needed from DEP. Joe estimates a cost of $50-60,000 for MABE based on the size. Jack Stewart indicated that the Borough would like MABE to lead the project, but will discuss sharing the costs. Jack will discuss with Borough Council and report to MABE at the April meeting. Stephen suggests that the plan should be done in coordination with zoning reviews and changes. Final SALDO and zoning changes are expected around September 2017. NPDES – Will be preparing the report to be completed by November 2018. The permit fee is $500.00 and some additional lab testing will be required as well. Treatment Plant Property – Joe has been contacted by a few engineers who may be interested in the old lagoon property. Joe shared the zoning and grading plans. Solicitors Report Corbett Easement – Review of property photos and discussion of possible improvements for parking. Stephan suggests possibly entering into a new Easement agreement. Joe will sketch a plan for the parking area and some other options. Stoltzfus Holding Tank – Paperwork has been submitted to DEP and Mr. Stoltzfus is waiting for a response. Old Business Depreciation List – Charlotte will work with Reinsel to clarify and modify the list. New Business Meeting Adjourned: 9:00p Next regular Board meeting will be on April 25, 2017 at 7:00p at Borough Hall. Respectfully Submitted by Charlotte Gehman Page 2 of 2