City Council

MABE Meeting Minutes April 25, 2017 In Attendance: Absent: Others In Attendance: Rick Shaw Jose Colon Dave Friedman Floyd Jennelle Jack Stewart Darrell Gibble Tim McEwen Lori Sifford Gary L. Stoltzfus Charlotte Gehman Rebecca Stewart Joseph Boldaz Stephen Kalis Meeting called to order at 7:00p. Meeting Minutes Motion by Darrell to approve the Meeting Minutes of the March 28, 2017 Board Meeting. Second by Floyd. Motion approved. Public Comment Tim McEwen, Gary L. Stoltzfus – Tim discussed the DEP response letter and is unclear about the subdivision that is referred to in the letter. Tim has not gotten a call back, but feels that an engineer will be required to complete a Sewage Planning Module. Joe suggested calling Mr. Venziale at DEP daily until he gets a response. Stephen feels that the Authority cannot help Mr. Stoltzfus and that he will need to retain an engineer if he wishes to pursue completing the Sewage Planning Module. Correspondence SEL Bookkeeping Contract – Charlotte will request that SEL present their contract in November for the following year to coincide with our other contracts and the budgeting process. Motion by Darrell to approve the contract presented through December 2017. Second by Floyd. Motion approved. Treasurer’s Report Motion by Darrell to approve the Payables. Second by Lori. Motion approved. Admin Update Potential Connections – The Board reviewed the letter from Mr. Jack Stewart about the additional connection requested for their property based on the garage apartment. Mrs. Stewart attended the meeting and indicated there is a sink, a toilet and shower, as well as a washer/dryer combo. Mrs. Stewart indicated that they are using it for people to stay there. She asked that MABE stay in communication and she would like for her husband to be involved in the conversation, but he is not in town at this time. Board approved of Charlotte sending a letter to the Stewart’s explaining that based on the explanation of the usage, the property qualifies for a second EDU. Snips and Clips – Charlotte will send a letter to request confirmation that they are out of business. 2017 CRP Grant Application – Application was submitted to the County on April 20th. No award announcement date was noted. Credit Card – Charlotte requested the Board consider a credit card for online purchases that will not accept a purchase order. She will shop offers and present something to the Board. Operator’s Report Extremely high inflow and one exceedance for maximum solids. Polymer has been purchased to weight the solids. Sludge is still being hauled weekly. All parts approved at the March meeting were purchased and installed. TVEC/Fire Co. Cleanout Repair and Improvement – Dave was able to inspect the pump station while the Fire Company was using water, so he feels confident there is not an issue. Water Leak in Fine Screen Building – has been repaired and this has improved the operation. Disk Filter Acid Cleaning – Dave said that the vendor quote for chemical cleaning of the Disk Filter was $5,000.00 and so has decided to complete the cleaning himself. The cleaning agent he purchased should last a few years. Inflow & Infiltration – Dave says that the I & I is a real problem for the WWTP. Chemical Feed Pumps – These have been installed and are working well. Dave is still working on getting housing to protect the pumps from the elements. Auto Dialer Batteries – The C batteries in the Auto Dialers need to be replaced. Dave will purchase at Lowes. Engineer’s Report Penn DOT Road Resurfacing/Manhole Replacement-Pre-Construction Meeting, Cost Sharing Response – Charlotte returned an agreement to Penn DOT and Hydraterra will be notified for site inspection when the work has begun. Fine Screen Maintenance – Joe had a discussion with Doug McCord from EnQuip who is willing to come back out to offer another quote for repairs, now that the Fine Screen leak has been repaired and water pressure is improved. Page 1 of 2 MABE Meeting Minutes April 25, 2017 Rte. 23 Penn DOT Project Update – Penn DOT has approved the project that is being designed by the Penn DOT engineer. Joe does not feel this project presents any concerns for MABE. Sunoco crossed the sanitary sewer at Parkside with one gas line. The crossing has been inspected. Hydraterra will inspect the second crossing when that occurs. WWTP Driveway Improvement – Review of the 3 quotes provided. Motion by Darrell to approve Tim McEwen’s quote for WWTP Driveway Improvement in the amount of $11,200.00. Second by Floyd. Motion approved. Joe will contact bidders to let them know the results. Manhole Condition Assessment/Private Lateral Inspection – Joe presented a proposal to inspect the remaining 117 manholes. The biggest variable is how quickly the manhole covers can be removed, but that they will not spend more than 15 minutes trying to open any manhole. He recommends it is most cost effective to repair all manholes at one time as a separate project. Dave recommends portable meters that can be rented and used to identify high flows. Motion by Darrell to approve the Hydraterra Proposal for Manhole Inspections not to exceed $17,000.00. Second by Lori. Motion approved. ACT 537 Sewage Planning – Jack Stewart reported that The Borough does not want to do a new ACT 537 report at this time. NPDES Renewal – HtP is in the process of preparing the renewal. Inflow & Infiltration (I & I) – Joe presented a chart showing flow rates into the WWTP and the effects of rain on the WWTP. He also presented charts of the pumping stations and how pump run hours are impacted by rain events. Joe shared some photos and feels that sump pumps and cleanouts that are not high enough to prevent the inflow during rainfall events are a significant problem. The data should be more consistently recorded to allow for better future analysis. Dave agrees that the flows data can help in assessing conditions. Joe suggested that sump pumps in the collection area are a problem and suggested that MABE discuss requiring inspections of the indoor plumbing and sump pump connections at the time of sale with the Borough. Televising, smoke testing and metering can also identify faulty laterals. Rick suggests he and Joe attend a Borough Council meeting to discuss the I & I problems in the Borough and the options to address them. Dave says that adding polymer to control solids adds expense. Charlotte will prepare something to include with the Second Quarter mailing to notify residents of the manhole project and I & I issues. Solicitors Report Corbett Easement – Joe is waiting to get some measurements in combination with another project. Stoltzfus Holding Tank – See above. Old Business New Business Landscaping Contract – Reviewed Heilner Landscaping pricing for this mowing season. Discussion of how often to mow the closed lagoon meadow areas. Dave suggests mowing the lagoon/meadow three times a season. He will provide a drawing to Heilner. Charlotte will let him know to do the fine lawn and that Dave will be in contact with the plan for the lagoon area. Meeting Adjourned: 8:45p Next regular Board meeting will be on May 30, 2017 at 7:00p at Borough Hall. Respectfully Submitted by Charlotte Gehman Page 2 of 2