City Council

MABE Meeting Minutes May 30, 2017 In Attendance: Absent: Others In Attendance: Rick Shaw Dave Friedman Floyd Jennelle Jack Stewart Darrell Gibble Lori Sifford Jose Colon Charlotte Gehman Joseph Boldaz Stephen Kalis Meeting called to order at 7:00p. Meeting Minutes Motion by Darrell to approve the Meeting Minutes of the April 25, 2017 Board Meeting. Second by Floyd. Motion approved. Public Comment None Correspondence 135 E. Sunnyside Connection Requirement Letter – Received a request for a letter confirming that the buyers are not required to connect to public sewer. Joe will look at the plans and verify. Charlotte will send a letter of response. Treasurer’s Report Motion by Lori to approve the Payables. Second by Floyd. Motion approved. Admin Update Potential Connections Snips and Clips – Review of the response letter received from Stephanie Gibson. Stephen will draft a letter to demand payment. 20 Park Ave. – Charlotte will send a letter to indicate that the tapping fee is due and allow another 30 days for payment. We will invoice at the end of 30 days if payment is not received. Operator’s Report Plant is operating extremely well with no violations and no disk filter bypassing. Dave said the Sludge Holding Tank decant system has been rehabilitated and is working great. Managing sludge removal has its challenges but Dave feels they might be able to scale back to every two weeks. Continued improvements to the fine screen will improve the situation. Dave tried cleaning the disk filter with acid but had difficulty, and will try again when he has multiple operators on site at the same time. The chemical feed pumps are working well however Dave is still waiting on housing prices. Dave reported that the blowers are working continuously, although there is more than enough oxygen to complete the treatment process. He feels that blower timers could be used to turn individual blowers on and off and save on electric costs and save wear and tear on the blowers. Dave presented a quote for the parts and labor to rewire the panel and labor not to exceed $2,500.00. Board agrees to wait to see if the County grant is awarded, since this work was included in the grant application. Preventative Maintenance supplies – Dave provided a quote for parts in the amount of $876.36 for maintenance supplies for the blowers. Motion by Lori to approve purchase of maintenance parts and filters for the blowers in the amount of $876.56. Second by Floyd. Motion approved. Dave met with Allen Heilner who will continue to mow the same areas as last year with the addition of mowing the closed lagoon areas 2-3 times a year. Maps and Sewer Plans – Dave indicated that he needs a comprehensive set of plans for marking sewer lines for PA One Call. As a result of a recent PA One Call he located some plans for Parkside and Summerfield and requested that the Board consider having the engineer compile a complete set of sewer drawings that would be available to the Operators, Engineers and MABE office. Dave will get the Summerfield plans to Joe, so he can compare them to what he has. Joe recommends creating an index map over time. Dave reported they have been getting phase failures at the Brick Lane Pump Station and suspects a bearing issue with the pump number 2. The pump will be pulled on Friday this week and evaluated. We do not have a spare for this pump station. The pump is working at the moment, but the problem needs to be addressed, to avoid catastrophic failure. Joe recirculated a quote obtained from the pump manufacturer for the spare pump at Brick Lane Pump Station. This is the largest pump in the system and the cost was reported to be $9,897.00 which includes shipping but not installation. Ordering requires a 2 week turnaround. Dave indicated that there have been a lot of alarms at the station, likely being caused by excessive heat in the control panel. Dave is going to have a fan installed inside the control panel to keep it cool. Page 1 of 2 MABE Meeting Minutes May 30, 2017 Engineer’s Report Joe reported that the Penn DOT Road Resurfacing/Manhole Replacement Project was awarded to Allen Myers. Myers indicated that there is no schedule for this area at this point. Joe will provide update next month. Joe reported on the proposed repairs and maintenance to the Fine Screen. Dave met with the Lakeside rep who identified multiple items for repair. There was a discussion about which were the most critical and Dave feels we need the brush assembly, which would improve performance and the lower bearing bars. Existing parts are original. These items are included in the grant project, but Dave feels the brush assembly is needed now. Motion by Darrell to purchase the Brush and the Bearing Bar at a cost not to exceed $1,500.00 including materials and labor. Second by Lori. Motion approved. Joe provided a report on the Rte. 23 Penn DOT Project indicating that the project has been approved by Penn DOT, a design consultant has been awarded the design and plans are moving forward. The work on the Sunoco pipeline continues. One of pipelines through Parkside was completed and the next section will be under the Twin Valley Elementary Center force main. HtP will continue to be on site as necessary. HtP is preparing interns for the Manhole Condition Assessment project and anticipates work to begin at the beginning of July. HtP continues work on the NPDES permit renewal. A quote for additional influent and effluent testing has been received and approved. Joe reminded the Authority that a $500.00 application fee will be required in November. A future Inflow & Infiltration (I & I) project was briefly discussed. Joe continues to identify issues and will provide further details after the Manhole Condition Assessment is completed. HtP approved payment of the invoice for the completed driveway work. Joe presented a Sewage Facilities Planning Module for 34 Springfield Drive that was completed by the applicant. Joe suggested that there are no capacity issues and recommended that the MA have the Borough sign the application. Charlotte will ask Lori to sign on behalf of the Borough. Motion by Floyd to authorize Charlotte to provide a letter to Merle indicating that there is sewer capacity and aske the Borough to sign the Planning Module. Second by Lori. Motion approved. Joe reported that the Keech property at 77 W. Main St., completed the sewer connection and was witnessed by HtP. Joe will sign the sewer application. Solicitors Report Corbett Easement - No update at this time. HtP will plan to get measurements when they are doing the lateral inspection for the Penn DOT work. Stoltzfus Holding Tank – No update at this time. Charlotte will send a letter to Mr. Stoltzfus to check the status. Old Business None New Business None Meeting Adjourned: 8:15p Next regular Board meeting will be on June 27, 2017 at 7:00p at Borough Hall. Respectfully Submitted by Charlotte Gehman Page 2 of 2