City Council

MABE Meeting Minutes June 27, 2017 In Attendance: Absent: Others In Attendance: Rick Shaw Jose Colon Jack Stewart Floyd Jennelle Joseph Boldaz Bob Preston Darrell Gibble Stephen Kalis Lori Sifford Dave Friedman Charlotte Gehman Meeting called to order at 7:00p. Meeting Minutes Motion by Darrell to approve the Meeting Minutes of the June 27, 2017 Board Meeting and the July 18, 2017 Workshop Meeting. Second by Floyd. Motion approved. Public Comment Doug Zieset- Mr. Zeiset would like to mow and bail the grass for his cows. He would like to fertilize with Mushroom Mulch as well. MABE would need a release for him to be on the property. He would like to plant a grass that grows year round going forward. He does have a certificate of insurance he can provide. Gary L Stoltzfus, Tim McEwen – Mr. Gary L. Stoltzfus presented a letter requesting connection of his property at half price tapping fee and half the quarterly rate based on the usage. After multiple conversations with staff at DEP, they confirmed that it is not possible to get a permit for the holding tank. If the Board does not accept Mr. Stoltzfus’ offer, he indicated that he will remove the holding tank. The Board let Mr. Stoltzfus know that we will get back to him. Board agrees that in fairness to other ratepayers, they cannot accept Mr. Stoltzfus’ proposal. Charlotte will check with Joe and include the requirements for dismantling the holding tank in the response to Mr. Stoltzfus. Correspondence None Treasurer’s Report Motion by Darrell to approve the Payables. Second by Lori. Motion approved. Lori asked that Curt provide an explanation of the doubtful accounts. Admin Update Snips and Clips – Board approved the response letter as written to the Gibson’s. 20 Park Ave. – Rick is agreeable to meeting with Mr. Stewart to review any new documentations he can present. Requesting in letter, that Mr. Stewart call to schedule an appointment. Credit Card – Reviewed the Fulton Bank VISA CommUnity credit card application and the specifics of the account. Motion by Darrell to authorize Charlotte to apply for a credit card in the Authority’s name in the amount of $5,000.00. Second by Lori. Motion approved. Reinsel – Board reviewed the list provided by Joe to determine the original costs of the lagoons for depreciation purposes. Charlotte will let Reinsel know to depreciate 874,300.00 for the lagoon construction. Operator’s Report Reviewed Dave’s written report in his absence. Fine Screen Parts – Still waiting for parts to arrive. The repaired pump is being replaced at Brick lane tonight. The blower motor protection repair was an emergency repair. Dave told Charlotte that he can switch the breaker as needed while he waits for the repair parts. The fan placed in the control panel at Brick Lane seems to be working to keep it cool. The Disk Filter Acid Cleaning still needs to be completed. Engineer’s Report Maps and Sewer Plans Indexing Project – Bob Preston of HtP shared a drawing indexing the various sewer plans covering the Borough. Darrell has assisted Htp as they continue to identify and secure the plans. Penn DOT Road Resurfacing/Manhole Replacement/Pre-Construction Meeting – Allen A. Myers is scheduled to mill on Thursday and then repair the manholes and pave next Thursday. Bob Preston has been in contact with Stephen Kalis and is in discussion with Penn DOT to understand what happened and how the specific manhole requirements got left out of the contract with Allen A. Myers. Bob has been in contact with another contractor to see if they can do the work and to determine how the pricing and contract needs to be modified with Penn DOT. Rte. 23 Penn DOT Project Update – Tentative construction is Spring/Summer 2018. Htp has provided the MABE sewer plans to Penn DOT. Sunoco – No updates at this time for work effecting MABE. Page 1 of 2 MABE Meeting Minutes June 27, 2017 Manhole Condition Assessment/Private Lateral/Borough Inspection – Manholes have been measured and sample inserts are on order. Anticipate installation July 10, 11 and 12. Discussed a manhole that was reported to have water pouring out of it when it rains heavily on Steeplechase. Charlotte will get more information to identify the manhole in question and Htp will investigate further. It may be a storm sewer. NPDES Renewal – In process. Additional testing has been approved. Permit fees are due November 1st. Motion by Floyd to pay $500.00 for the NPDES permit and $230.00 to Suburban Testing Labs for additional required testing. Second by Darrell. Motion approved. I & I – No new information, weather has been fairly dry. Sewage Facilities Planning Module – the planning module for 34 Springfield Dr. was signed by the Borough and is under review with PADEP. Solicitors Report Corbett Easement – No update. Waiting for other work to be done to get measurements. Stoltzfus Holding Tank – See above. Old Business New Business MABE Workshop Meeting Scheduled for Tuesday, July 18, 7:00p Meeting Adjourned: 8:25p Next regular Board meeting will be on July 25, 2017 at 7:00p at Borough Hall Respectfully Submitted by Charlotte Gehman Page 2 of 2