City Council

MABE Meeting Minutes January 30, 2018 In Attendance: Absent: Others In Attendance: Rick Shaw Dave Friedman Darrell Gibble Bob Preston Floyd Jennelle Jose Colon Lori Sifford Joseph Boldaz Stephen Kalis Charlotte Gehman Meeting called to order at 7:02p. Meeting Minutes Motion by Darrell to approve the Meeting Minutes of the December 19, 2017 Board Meeting. Second by Jose. Motion approved. Annual Reorganization Motion by Darrell to adjourn the regular meeting and appoint Stephen Kalis as temporary chairperson. Second by Jose. Motion approved. Motion by Jose to nominate the current slate of candidates. Motion by Darrell to close the nominations. Second by Floyd. Motion approved. Motion by Darrell to appoint Stephen Kalis as solicitor and Joe Boldaz as Engineer at their published rate schedules. Second by Floyd. Motion approved. Acknowledgement of EEMA as Plant Operator including approval of his published rate schedule. Motion by Darrell to the extend the current services agreement for an additional 30 days, subject to approval of a new agreement including the current rate schedule until such time the new agreement is ratified. Second by Jose. Motion approved. Motion by Darrell to continue services with RKL. Second by Floyd. Motion approved. Public Comment None Correspondence Statement of Financial Interest Forms – Distributed and completed by all members. Bidding Thresholds – Review of the new bidding thresholds for 2018. RKL Rates – Rates presented for 2018-2020. Agreement approved as presented. Charlotte will follow-up with RKL to confirm. Treasurer’s Report Motion by Darrell to approve the Payables for November as presented. Second by Lori. Motion approved. Motion by Darrell to approve Resolutions 2018-1 Capital Fund Budget, 2018-2 Operating Budget, 2018-3 Sewer Rental and 2018-4 Tapping Fee. Second by Lori. Motion approved. Admin Update Records Resolution 2018-4 – Motion by Lori to approve Records Resolution 2018-4. Second by Floyd. Motion approved. Insurance Review Meeting/WC Carrier Change – PIRMA is looking to schedule a policy review meeting in March. Operator’s Report One violation was noted due to solids carryover. Snow melt has been a problem, the fine screen froze, and The EQ tank has been consistently very full. The blower control panel which controls all the blowers and the EQ tank pumps has wiring that is old and loose. These supply all the air for the system. Dave recommends rebuilding the panel including Variable Frequency Drive’s to keep Page 1 of 2 MABE Meeting Minutes January 30, 2018 the power on pace with flow to avoid sudden draws of energy. Dave has asked Rick Weller to put a quote together for the blower panel replacement. Dave says insulating the plant could help the winter operations. Joe asked to see the data on the daily tank temperatures. Dave will research and present options for improving the insulation. Joe offered to contact a contractor for some options as well. Disk Filter Acid Cleaning – The valve will be installed next week. Chemical Feed Pump Housing – Dave is still looking at options. Equipment Inventory – Still in progress Engineers Report Private Lateral Inspection/Borough Discussion-Place holder until action is taken by Borough – No new information Master Casting Agreement – Hydraterra has submitted all forms for Master Casting Agreement to Penn DOT at King of Prussia and Harrisburg. MABE can purchase the Ladtech rings and risers and the Penn DOT contractor will install them, but it cannot be a part of the agreement. The pre-construction meeting is scheduled for April. Manhole A-6 – Hydraterra has identified COSTARS contractors for the Manhole project. Charlotte will register with COSTARS and approve Hydraterra to represent MABE. Solicitors Report Stoltzfus Holding Tank – Mr. Stoltzfus has provided proof of closure of the holding tank. Charlotte will send a letter to confirm closure to Mr. Stoltzfus. Zoning/SALDO – Hydraterra and Stephen have reviewed the SALDO and made notations. It is their recommendation that MABE work to prepare some guidelines that represent the Authority. Charlotte will scan and send the recommendations to the Board Members. This will be reviewed again at the February meeting. Old Business WWTP Fencing, Gate Repair – Fencing and gate repairs are complete. Charlotte will investigate signs and present at the February meeting. New Business Garage Water – Review of the water problem. The well pump has been confirmed to be working and the plumber was not able to locate the problem. An underground leak is suspected. Joe will investigate connecting to public water with Elverson Water Company. Plant Locks – Charlotte will identify a locksmith to correct the problem with the locks at the Disinfection and Blower Buildings. Meeting Adjourned: 8:30p Next regular Board meeting will be on February 27, 2018 at 7:00p at Borough Hall. Respectfully Submitted by Charlotte Gehman Page 2 of 2