City Council

MABE Meeting Minutes August 28, 2018 In Attendance: Absent: Others In Attendance: Rick Shaw Dave Friedman, EEMA Darrell Gibble Jack Stewart, Borough Council Person Floyd Jennelle Jose Colon Lori Sifford Joseph Boldaz, Hydraterra Stephen Kalis, Fox Rothschild Charlotte Gehman Meeting called to order at 7:02p. Meeting Minutes Motion by Darrell to approve the Meeting Minutes of the July 31, 2018 Board Meeting. Second by Lori. Motion approved. Public Comment None Correspondence None Treasurer’s Report Motion by to Lori approve the Payables for August as presented. Second by Floyd. Motion approved. Lori reviewed Admin Update Septic Notices from Chester County –Charlotte is receiving septic reports forwarded from Lori received from the County. Joe recommends keeping the notices for properties that fail septic inspection for potential connection. Operator’s Report Regarding the Sewage Treatment Plant - No violations occurred, however the Operator mentioned very high flows with one UV overflow in July and two in August. Blower Motor #1 is in the shop for repairs and generator maintenance has been completed. HVAC System, Maintenance Contract Quote – Motion by Floyd to approve the Tristate HVAC annual maintenance contract in the amount of $1,660.00. Second by Lori. Motion approved. Charlotte will ask for the contract dates to be changed to Jan 1-Dec 31. Equipment Inventory – Still in process. EQ Tank Pump Replacement, Old Pump Repair & Breakers – Broken cable on the sludge decant pumps was replaced, all work completed. Disk Filter Timer Replacement – The timer on the Backwash pump failed and was replaced. Regarding the collection system - The Operator has received many PA One calls related to the Main St. Penn DOT and water line replacement work. Regarding the pumping stations - The Operator will perform draw down tests at Saddler Drive Pump Station to determine the condition of the pumps and compare to the pump run hours recorded in September. Approve New Corbett Pump – Cracked housing caused the pump to fail, but the pump is 31 years old. A new pump, starter and contactor was ordered at cost by Controlex for $2,548.00. Motion by Darrell to approve the purchase of $2,548 for a new pump for the Corbett wet well. Second by Floyd. Motion approved. Dave anticipates installing the new pump this week. Dave notes that the second pump is also 31 years old. Page 1 of 2 MABE Meeting Minutes August 28, 2018 Engineers Report Blower Panel Bidding Documents – Joe is waiting on feedback from Dave and Stephen on the bid document. Dave indicated that EEMA’s quote of $38,000 is still being offered and Dave will provide his proposal in writing. Joe suggested that bidding documents were essentially complete and it makes sense to get pricing based on the design. The Board agreed and suggested that the bidding process continue. A Series Manhole Repair Schedule – No new information at this time. S. Side Main St. Manholes – Joe presented a cost estimate for replacing the manhole chimney, adjustment rings and covers for the 12 manholes on Main St. that will be impacted by the Main St. project. Based on condition, cost estimated to be $28,400 for 8 manholes or $52,500 if all 12 manholes components need to be replaced. The cost estimate includes labor at prevailing wage rates. Hydraterra plans to photograph and record the condition of these manholes prior to the start of Penn DOT work in that area. Pump Run Times/I&I (Quarter/September) – Will be presented in September. Manhole Televising, Cleaning, Repair Cost Estimate – Joe recommends pursuing this effort to reduce the I&I. Joe shared a video of televising for another customer of his and showed a sample of the reporting that is received from televising. NPDES Permit – Sarah Abraham at DEP has reviewed the NPDES application and is requesting additional information. Hydraterra can supply most of the information. Suburban can provide the sample testing required. Joe will coordinate the testing and prepare the response. Energy Transfer Solutions Proposal – Joe recommends getting his electrical contractor to look at the system and determine if it is necessary and its specific functionality in the HVAC system. Motion by Darrell to authorize Omni Environmental to evaluate the BACnet system. Second by Jose. Motion approved. Joe is adjusting his work load and is suggesting that Bob Preston of Hydraterra attend the Authority Board meetings going forward. Joe will still be available as needed. The Board is agreeable to trying this. Joe will attend the next couple of meetings with Bob. Solicitors Report Land Appraisal – Charlotte has not located another appraiser yet. This item is a place holder until a decision is made whether to move forward. Private Lateral Inspection Ordinance – Stephen presented a draft Sewer Inspection Ordinance for review. Board members are asked to review the draft by this Friday, so that the cleaned up draft can be presented to Borough Council at the September 4th Borough Council meeting. Stephen also presented a draft Sewer Inspection Resolution, outlining the sewer inspection process. The Board will review and continue to develop the specifics of the Resolution. Old Business New Business Lori discussed the bank accounts and the possibility of increasing the interest rates. We are also looking at remote deposit for our sewer payment deposits. Meeting Adjourned: 8:53p Workshop Meeting scheduled for Tuesday, September 18 at 6:00p. Next regular Board meeting will be on September 25, 2018 at 7:00p at Borough Hall. Respectfully Submitted by Charlotte Gehman Page 2 of 2