City Council

MABE Meeting Minutes September 25, 2018 In Attendance: Absent: Others In Attendance: Rick Shaw Dave Friedman, EEMA Darrell Gibble Jack Stewart, Borough Council Liaison Floyd Jennelle Joe Boldaz, Hydraterra Jose Colon Lori Sifford Bob Preston, Hydraterra Stephen Kalis, Fox Rothschild Charlotte Gehman Meeting called to order at 7:00p. Meeting Minutes Motion by Floyd to approve the Meeting Minutes of the August 28, 2018 Board Meeting. Second by Darrell. Motion approved. Public Comment None Correspondence None Treasurer’s Report Motion by Lori to approve the Payables for September as presented. Second by Floyd. Motion approved. Admin Update Private Lateral Inspection - Charlotte reviewed the ongoing plans for the inspection process for homes to identify I&I. Rick shared that Borough council is receptive to the Ordinance and has asked their solicitor Jim Scheffey to review the Ordinance in coordination with Stephen. If approved, the details of the inspections will be further developed. Charlotte also shared the information from the USDA Webinar on Rural and Small System Utility Management. Operator’s Report Regarding the plant operation, flows are very high averaging 90,000 gallons a day. Plant performance is good, with only one test showing elevated solids. All systems are working. Dave is coordinating the draw down tests for Pump Station 4. The check valves at some of the pump stations are frozen and Dave recommends adding replacements to the Capital Improvement plan. Dave has directed Inks to clean all the pump stations twice a year. The Autodialer for Saddler Drive Pump Station failed and a new one was ordered and has been installed. The second pump at the Corbett Pump has been installed. EEMA has been able to get a photo of the leakage around the riser rings at Corbett. This is a low lying area and regularly receives high level alarms during ran events. Dave recommends sealing the joints. Inks may be able to clean the station and pump it down to check for leakage further down. Engineers Report Blower Panel Project – Pre-bid meeting on Oct 2 and bid opening on October 23. A Series Manhole Repair Schedule (place holder), S. Main St. Manholes – A series work is postponed until the Main St. work is completed, probably summer 2019. Pump Run Times/I&I (Quarterly/September) – Bob Preston shared the I&I reports that indicate activity at the pump stations. Sewer System Televising, Cleaning, Repair Cost Estimate – No decision until further review of the budget. NPDES Permit – Additional lead samples requested by Sarah Abraham at DEP. Requested samples will be taken by Suburban on September 26, October 3 and 10. Bob requested the Ink’s pumping and hauling records. Charlotte will provide. Hydraterra will respond to DEP once testing and records have been reviewed. Energy Transfer Solutions Quote – Omni environmental will be looking at the system during the October 2 pre-bid meeting. Page 1 of 2 MABE Meeting Minutes September 25, 2018 Homestead/Kennelwoods Manholes/Risers – 13 manholes are located in the roadway. No milling to be done. Will put the requirements in writing and communicate with the HOA and Malloy paving to let them know the requirements for improvement. Charlotte will request a copy of the contract from the Homestead HOA to review the work to be done. Bob will talk to Howard at Dan Malloy paving to let him know to expect further communication. Annual Pump Draw Down Tests – All pump station draw down tests will be completed at one time and will require about one day work for Hydraterra and Dave. USDA Grant – Review of the potential requirements to complete the grant. Charlotte will look into this further and Board can determine if they want to pursue it further. Water Line Quotes – Htp has received quotes from Patterson for $24,800 and Fidelity for $30,300. Based on estimates received to date, HtP will need to prepare bid documents. Darrell is seeking quotes from Tim McEwen and Steve Rickers to see if they fall under the bidding ceiling. . Darrell recommends having the WWTP lot surveyed at the Route 23 frontage. Joe says the lot may have been surveyed as part of the lagoon closure grant project and will confirm. Utility Clearance for Penn DOT - Htp will prepare the Project Information Form for Penn DOT to reference the Master Casting agreement for paving work on S. Chestnut planned for 2019. Solicitors Report Land Appraisal – No updates until the Board decides to move forward. Private Lateral Inspection Ordinance – Stephen has spoken to Jim Scheffey and made changes to the Ordinance and further developed the Resolution. Stephen presented a revised draft Ordinance to the Board and the recommended changes since the original draft. Stephen recommends sending the revised Ordinance to Jim Scheffey for final review and then Mr. Scheffey can present the recommended version to Borough Council. Board directed Stephen to send the revisions to Jim Scheffey so he could present the most recent version at the October 2nd Borough Council meeting. Stephen presented and reviewed a revised Sewer Lateral Inspection Resolution. Board members are asked to communicate any suggested revisions to Stephen. Old Business None New Business Annual Plant Visit – The Board will meet at the plant at 6:00p prior to the October 30 Board meeting for a tour. Rick presented his resignation letter effective today, September 25, 2018. The Board accepts his resignation with regret. Elect new Chairman – Motion by Darrell to nominate Lori to serve as Chairman until the January reorganization. Motion by Darrell to nominate Jose to serve as Treasurer Position vacated by Lori until the January reorganization. Motion by Floyd to close the nominations. Second by Darrell. Slate of candidates approved as nominated. Meeting Adjourned: 8:32p Next regular Board meeting will be on October 30, 2018 at 7:00p at Borough Hall. Respectfully Submitted by Charlotte Gehman Page 2 of 2