City Council

MABE Meeting Minutes May 26, 2020 In Attendance: Absent: Others in Attendance: Lori Sifford Dave Friedman, EEMA Darrell Gibble John Dean, EEMA Jim Freeze Steve Keech Floyd Jennelle Stephen Kalis, Fox Rothschild Keith Showalter, Systems Design Charlotte Gehman Meeting called to order at 7:06p via teleconference. Approve Minutes of April 28, 2020 Board Meeting – Motion by Jim to approve the Minutes of April 28, 2020 Board Meeting as presented. Second by Floyd. Motion approved. Public Comment Correspondence/Communication Standing Water Inquiry – Review of the email and photos submitted by a resident of Springfield Village Operator’s Report No alarms and no breakdowns this month. Werner/Stoltzfus Manhole Repair – John suggests going in another direction than Controlex. He suggests a seal instead that can be purchased from Exeter Supply and EEMA can install. HVAC Pre-filter/Strainer Quote – Review of the quote presented by EEMA. The system will be operational all the time. Filters can be cleaned 3-10 times before needing to be replaced at a cost of approximately $8.00/per filter bag. EEMA feels the change is a necessity to ensure the water is always clean and does not accumulate solids. A second quote is suggested. John is agreeable to showing the project to a second vendor for a quote. Steve suggests Wheatley for a second quote. Diffuser project is completed. Planning to go down to one blower gradually. Problems with clogged pumps due to wipes. Have had to pull and de-clog the decant pumps several times. Corbett was cleaned by Inks. The Corbett pump contactor had burned out and was replaced. The utility water line pipe had to be replaced. Aeration Bay 2 filters have been replaced. Check valve needs to be replaced. Engineer’s Report Blue Rock Project – Still waiting for the Water Quality Management Permit. Sewer work can not begin until this is completed. SDE is ready for inspection when they are called. Main St. Manholes, A-Series Manholes – Still trying to get dates from Sewer Specialty Systems. 14 N. Brick Lane Development - Waiting for the developer to provide a proposal for the sewer lateral to establish the construction escrow. DEP had a question about the subdivision which should be a minor issue of clarification. Both Keith and the Borough Engineer have provided information. Sewer Easement Plans Right of Way Plans – Discussion of the proposal presented by SDE. The process may be delayed due to the closure of the courthouses. Motion by Floyd to approve SDE’s proposal for Engineering Services to discover Sewer Easements and Right of Way Plans at a cost not to exceed $5,000.00. Second by Darrell. Motion approved. Page 1 of 2 MABE Meeting Minutes May 26, 2020 Lori suggests that the Capital Improvement Plan should be revisited. Solicitor’s Report 14 N. Brick Lane Improvements Agreement – As mentioned above, Stephen is waiting for the financial description to complete the agreement. He does not anticipate that until the June meeting. Charlotte will move forward with request for a meeting to Elverson Water Company for Water Shut off discussion. Old Business New Business Capacity/Development Inquiries – Discussion of potential developments, developable land, and remaining service capacity in the Borough. Treasurer’s Report Sign Checks – Motion by Jim to approve the payables for May as presented. Second by Floyd. Motion approved. Blue Rock Tapping Fees – First Tapping Fees have been received for the Blue Rock project. Lori suggests moving the funds to Capital Reserves. Motion by Darrell to transfer Tapping Fees of $48,000 for Blue Rock to Capital Reserves. Second by Steve. Motion approved. Stephen will confirm where Tapping Fees can be applied. Certificate of Deposit has been renewed at a rate of Admin Update 2019 Audit – Draft audit and corrections have been presented by RKL. Charlotte will send the draft audit to Jim for review. Will authorize the final audit for 2019 before the end of June. Executive Session Meeting Adjourned 8:07p Next Regular Board Meeting is Scheduled for Tuesday, June 30, 2020 at 7:00p. Respectfully submitted by Charlotte Gehman Page 2 of 2