City Council

MABE Meeting Minutes June 30, 2020 In Attendance: Absent: Others in Attendance: Lori Sifford Dave Friedman, EEMA Darrell Gibble Sean Storms, 21 E. Main St. Jim Freeze Bob DeCrescente, 21 E. Main St. Steve Keech Floyd Jennelle Stephen Kalis, Fox Rothschild Keith Showalter, Systems Design Engineering Charlotte Gehman Meeting called to order at 7:00p. Approve Minutes of May 26, 2020 Board Meeting – Motion by Floyd to approve the Minutes of May 26, 2020 Board Meeting as presented. Second by Steve. Motion approved. Public Comment Sean Storms, Bob DeCrescente – 21 E. Main Street- Mr. Storms and Mr. DeCrescente are committed to investing in Elverson. He is in the process of converting 21 S. Brick Lane (old Wade garage) into two apartments. He has located the sewer line and will be connecting the second unit to the existing lateral. His is requesting leniency and consideration for a reduced Tapping Fee. Stephen confirmed that the fees are adopted annually by resolution. Mr. Storms also inquired about the garage located behind 56/58 Main St. He was directed to Borough Council for those questions. Correspondence/Communication Operator’s Report The plant is running well. There were two bad samples in May that showed unusual results. Dave feels the results were due to the lab using the wrong samples. Suburban is looking into it. Werner/Stoltzfus Manhole Repair – The manhole has new mortar, an odor absorber, a new gasket, and sealant has been added. Charlotte has contacted the homeowner to let us know if they notice any odor going forward. HVAC Pre-filter/Strainer Quote – EEMA met with two contractors for additional quotes on the HVAC water filtration project. Dave says EEMA will have oversight of the project. Dave will confirm whether the costs for A. Faretti includes two filters. Motion by Jim to approve the lowest bid after confirmation. Second by Floyd. Motion approved. Annual Generator Service Quote – Dave has confidence in DynaTech and feels the quote is competitive. Motion by Steve to approve the DynaTech two-year service contract for generator maintenance as presented. Second by Darrell. Motion approved. Main St. Manhole Inquiry – In response to a phone call about a noisy manhole at Rte. 23 and S. Yeingst, EEMA checked the manhole. It is a storm sewer manhole and was reported to the Borough. EEMA did not find anything broken. Engineer’s Report Blue Rock Project – Still waiting for the Water Quality Management Permit. Keith feels it will be soon. Still waiting for the new easement agreement for the Corbett pump station to be returned by the Troxell’s. Main St. Manholes, A-Series Manholes Revisiting Repair Quotes – Sewer Specialty Services is no longer able to do the work. Keith has presented three new quotes which include traffic control. Motion by Darrell to approve Standard Pipe Services quote at a price of $18,500. Second by Floyd. Motion approved. 14 N. Brick Lane Development – SDE review is complete. Cost Estimate has been received and approved. Easement and Construction Escrow agreement have been completed. 21 E. Main St. – See above discussion. Sewer Easement/Right of Way Project – Keith is working on compiling the records Charlotte is forwarding to him. PA Small Water & Sewer Grant Update – The awards have been pushed back to the middle of September 2020. The grant awards generally need to be completed within two and a half years. Page 1 of 2 MABE Meeting Minutes June 30, 2020 Solicitor’s Report 14 N. Brick Lane Improvements Agreement – Motion by Darrell to approve the Grant of Right of Way and Easement Agreement to increase the existing easement area for 14 N. Brick Lane. Second by Floyd. Motion approved. Motion by Steve to approve Construction Escrow Agreement in the amount of $7,775.00 for 14 N. Brick Lane project. Second by Floyd. Motion approved. Corbett Easement – Charlotte reported that the Troxell’s picked up the Easement Agreement to be signed and notarized. Old Business Water Services Act – Lori reviewed the meeting with Merle to request Elverson Water Company’s cooperation with water shutoffs for seriously delinquent customers. Merle is investigating whether he needs to change his Tariff to be able to perform shutoffs for MABE. New Business Springfield Drive EDU Evaluation – The Boarding and Grooming business appears to be running the business. Board approved requesting the water records and Keith will review. If required, Charlotte will send a new letter requesting payment of the second EDU and opportunity to inspect the business on the property. Act 537 Plan – Lori attended the Borough Council meeting to discuss renewing the Act 537 plan considering future development in the Borough. The Borough Engineer will work with MABE. Jack Stewart and Lori Sifford will follow up with Borough Council on scheduling and initiating the ACT 537 project. Keith recommends the Board enter into an emergency permit agreement to allow MABE to work in a PennDot roadway in an emergency and to complete the paperwork later. This would be renewable annually. Keith has prepared Resolution 2020-5. Motion by Darrell to adopt Resolution 2020-5 for an Intergovernmental Emergency Permit Agreement. Second by Steve. Motion approved. Treasurer’s Report Sign Checks – Motion by Floyd to approve the payables for May as presented. Second by Steve. Motion approved. Borough Phone Purchase – Lori recommends the Board share in the cost of the $890.00 conference phone. Motion by Steve to share half the cost of the conference phone the Borough is purchasing. Second by Darrell. Motion approved. Tapping Fees – Lori recommends automatically depositing Tapping Fees to Capital Reserves going forward. Motion by Steve to deposit all Tapping Fees received into Capital Reserves going forward. Second by Darrell. Motion approved. Admin Update 2019 Audit – The Audit is complete, and all members have been sent the information electronically. Hard copies will be delivered later when RKL is back in their offices as Covid-19 resolves. Sewer Plumbing Inspections Update – Charlotte provided a review of the inspection results and status. Charlotte will send letters requesting customers complete inspection and/or any outstanding repairs by the end of September 2020. Executive Session Meeting Adjourned 8:19p Next Regular Board Meeting is Scheduled for Tuesday, July 28, 2020 at 7:00p. Respectfully submitted by Charlotte Gehman Page 2 of 2