Sustainability Advisory Board

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes Sustainability Advisory Board Wednesday, November 7, 2018 5:45 PM Community Room Call to Order Roll Call Approval of Agenda Approval of Minutes from 10/3/2018 regular meeting Public Comment Member Reports Monali – Earth Day / Arbor Day event Trustee Liaison Report Staff Report Old Business Electric Vehicle Pilot for the Town Leaf Composting Event recap of 11/3 and discuss any takeaways for 11/18 New Business Quarterly communication strategy Other Adjourn Call to Order TOWN OF ERIE Page 1 Printed on 11/14/2018 Sustainability Advisory Board Meeting Minutes November 7, 2018 Roll Call Anna – Present Coady – Present Jeff – Present Keith – Absent and excused Monali – Absent and excused Tom - Present Approval of Agenda Approved unanimously. Approval of Minutes from 10/3/2018 regular meeting Approved unanimously. Public Comment Janet McCabe, 2695 Odell Drive, gave comment that the leaf composting was great. Member Reports Monali – Earth Day / Arbor Day event Monali has sent an email with the list of vendors they are reaching out to. Anna suggested raching out to local schools and she will email suggestion to Monali. Jeff suggested we have information on existing town initiatives and he will email Monali. Tom – Master plan Hannah Hippely was our town technical contact, but Raelynn has stepped in for the time being. Tom and Raelynn met to discuss liasons for each focus area. Rather than pre-determine liasons, she recommended we come up with 5-10 questions we have for the 10 for each focus area. She will then direct those to staff best suited to answer them and then can further coordinate as needed. Tom reviewed documents on the Sustainability sharepoint site under the Input folder. He recommended that we read those documents, review relevant Town of Erie master plans, Partners in Energy, Town Sustainability document and other sample sustainability plans (other possible inputs were discussed in the September study session and are noted in the minutes from that session https://erie.legistar.com/View.ashx? M=M&ID=631206&GUID=42459760-05DA-42C4-8C68-AB1A7B508305). On the sharepoint site there is a Area Sections folder with a document for each section in the agreed upon format. Tom prepopulated some of them with ideas the ad hoc committee had previously discussed. We should start to work on our sections. TOWN OF ERIE Page 2 Printed on 11/14/2018 Sustainability Advisory Board Meeting Minutes November 7, 2018 The board agreed to target sending Tom a list of questions by 11/30 for our assigned focus area. That way he can organize them ahead of the December meeting. The primary person should work with the secondary person in regard to developing the questions. Then we can discuss next steps at the 12/5 meeting. Tom is also hoping to hear back on the town’s bid for a grant writer soon. Trustee Liaison Report None ShapeStaff Report None Old Business Electric Vehicle Pilot for the Town Tom met with others to discuss. Currently the town is leaning toward the recommendation to buy 1 electric vehicle and install 1 charging station as wiring is already out at the service center. There are several details to sort out still. As part of the larger master plan recommend larger grant and determine locations for charging stations. Leaf Composting Event recap of 11/3 and discuss any takeaways for 11/18 Event was a big success. Better signage/boxes regarding clean bags that can be reused vs dirty bags that can’t. Will try to do a better job of counting cars. Need to continue to consider how we might offer curbside pickup or more local drop off locations in neighborhoods. New Business Quarterly communication strategy Need to reach out to Monali to make sure they plan to give the town communications/marketing department plenty of time to plan communications around Arbor Day/Earth Day. Recycling center changes would be another example of something we likely want to make sure is proactively communicated, which they are currently increasing the number of pulls. Other Jeff to add agenda item for December meeting to discuss what we should present to the board of trustees. Adjourn TOWN OF ERIE Page 3 Printed on 11/14/2018