Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes - Final BOARD OF TRUSTEES MEETING Tuesday, October 13, 2015 6:30 PM Board Room Study Session 5:45 PM Community Room; Regular Meeting 6:30 PM Board Room STUDY SESSION 5:45 PM IN THE COMMUNITY ROOM AGENDA FOR THE STUDY SESSION IS A DISCUSSION OF THE REGULAR MEETING AGENDA BELOW REGULAR MEETING 6:30 PM IN THE BOARD ROOM I. CALL MEETING TO ORDER Mayor Pro Tem Gruber called the October 13, 2015 Regular Meeting of Board of Trustee to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE AND ROLL CALL Present: 6- Mayor Pro Tem Gruber Trustee Charles Trustee Carroll Trustee Moore Trustee Schutt Trustee Woog Excused: 1- Mayor Harris III. APPROVAL OF THE AGENDA Trustee Charles moved to approve the October 13, 2015 agenda with the amendment removing Constent Agenda Item 15-081 from the Agenda in its entirety; the motion was seconded by Trustee Schutt. Aye: 6- Mayor Pro Tem Gruber, Trustee Charles, Trustee Carroll, Trustee Moore, Trustee Schutt, and Trustee Woog IV. CONSENT AGENDA Trustee Schutt moved to approve the October 13, 2015 Consent Agenda; the motion was seconded by Trustee Moore. Aye: 6- Mayor Pro Tem Gruber, Trustee Charles, Trustee Carroll, Trustee Moore, Trustee Schutt, and Trustee Woog TOWN OF ERIE Page 1 Printed on 11/3/2015 BOARD OF TRUSTEES MEETING Meeting Minutes - Final October 13, 2015 15-066 Approval of September 22, 2015 Meeting Minutes 15-067 A Resolution Authorizing the Conduct of a Mail Ballot Election for theTown of Erie's Regular Municipal Election on April 5, 2016 15-075 A Resolution For the Distribution of High Efficiency Washing Machine Rebates In Conjunction with the Water Conservation Plan in the Amount of $2,000. 15-076 Consideration of A Resolution Authorizing Award Of A Services Contract To InfraTrack, Inc. for the Storm System Video Inspection Services In The Amount Of $30,353.70; And Setting Forth Details In Relation Thereto. 15-077 Consideration of A Resolution Approving a Contract with W.L. Contractors, Inc. for Arapahoe Road / 119th Street Signal Improvements, In The Amount Of $14,698.93; And Setting Forth Details In Relation Thereto. 15-078 A Resolution Approving an Agreement for Election Services 15-079 A Resolution Authorizing an Agreement for Cultural Survey of Various Historical and Architectural Sites in Erie, Colorado V. PUBLIC COMMENT NONE VI. PROCLAMATIONS AND PRESENTATIONS 15-068 2015 SAVVY Awards Presentation, City-County Communications & Marketing Association During the 2015 SAVVY Awards held on September 10th in Atlanta, Georgia, the City-County Communications & Marketing Association (3CMA) awarded the Town of Erie government website the SAVVY Award in the category of Digital Interactive Website. 3CMA also awarded the “Water” episode of Inside Erie the Silver Circle Award in the category of TV and Video - Education/Training. The Savvy Awards, held in conjunction with 3CMA’s annual conference, recognize outstanding local government achievements in communications, public-sector marketing and citizen-government relationships TOWN OF ERIE Page 2 Printed on 11/3/2015 BOARD OF TRUSTEES MEETING Meeting Minutes - Final October 13, 2015 15-069 Governor's Award for Downtown Excellence: "Firehouse to Brewpub" - Best Adaptive Reuse or Rehabilitation. Downtown Colorado, Inc., has awarded the Town of Erie’s “Firehouse to Brewpub” submission the Governor’s Award for Downtown Excellence in the category of Best Adaptive Reuse or Rehabilitation, using the tool of a Town Urban Renewal Authority. A revitalized Historic Downtown Erie Business District has been a community aspiration for years. The Governor’s Award recognizes the Town of Erie’s “Firehouse to Brewpub” as a successful public/private partnership that serves as a catalyst for further Downtown retail business development which in turns attracts visitors. Located on the most prominent corner of Historic Old Town Erie Urban Renewal Area, the 2,500 sq. ft. building was originally constructed in 1969 and served as the community’s only fire station until 2002. VII. RESOLUTIONS TOWN OF ERIE Page 3 Printed on 11/3/2015 BOARD OF TRUSTEES MEETING Meeting Minutes - Final October 13, 2015 15-072 Consideration of A Resolution Authorizing the Town of Erie, Colorado to Apply for a Grant from Great Outdoors Colorado for Funds to Assist with the Master Plan and Construction Documents of the Flatiron Meadows Park Site Great Outdoors Colorado (GOCO) now offers one grant cycle each year. Applications for the 2016 cycle are due on Thursday, November 5, 2015. Based on the Board’s interest in pursuing alternative funding options, staff plans to submit a grant application for funds to complete a master plan and construction documents for the Flatiron Meadows park site. The grant application requires a signed resolution from the Board of Trustees. The grant request is for funds to complete the Flatirons Meadows Park Master Plan and construction documents. This plan will be for the Town park site as well as the Boulder Valley School District’s new school site that was approved when BVSD voters passed a bond issue in 2014. The plan will create a comprehensive framework and construction documents for the neighborhood park, trail connections and the school grounds. By working collaboratively with BVSD we can create a site will benefit the residents of Erie in their pursuit of both passive and active recreational opportunities as well as take into consideration the future needs of the Boulder Valley School District. This coordinated effort will maximize our resources and create a unifying document that all parties support. In March of 2015 the Parks & Recreation Department submitted a grant application for this same project, unfortunately GOCO funded four projects and ours was rated at number five. With updated statistics on growth in the Town, increased collaboration with BVSD, and the 2015 citizen survey results we feel confident that we can be successful in obtaining this grant. The GOCO Board decision for this cycle is tentatively scheduled for March 17, 2016. If successful, GOCO will fund up to $75,000 of the project cost and the Town must provide the balance (10% must be in cash). Trustee Schutt moved to approve Agend Item 15-072; the motion was seconded by Trustee Charles. Aye: 6- Mayor Pro Tem Gruber, Trustee Charles, Trustee Carroll, Trustee Moore, Trustee Schutt, and Trustee Woog TOWN OF ERIE Page 4 Printed on 11/3/2015 BOARD OF TRUSTEES MEETING Meeting Minutes - Final October 13, 2015 15-073 Consideration of A Resolution Authorizing the Town of Erie, Colorado to Apply for a Grant from Colorado Parks and Wildlife for Funds to Assist with the Construction Improvements and Maintenance for Town of Erie Trails Colorado Parks and Wildlife (CPW) through their Trails Program offers construction and maintenance grants to facilitate their mission of providing opportunities for the public to use and support Colorado’s diverse system of trails. Based upon the Board’s interest in pursuing alternative funding opportunities, staff would like to submit a grant application for funds to complete a section of Erie’s extensive trail network. The grant application deadline for the 2016 grant cycle is November 2, 2015. It is staff’s intention to apply for the Small Construction/Maintenance grant in the amount of $25,000 for funds to complete the Black Line of the Single Track trails in the Sunset Open Space. The required matching funds would be secured via in-kind with Town full time and seasonal staff salaries, supplies and materials for the project and support from the Erie Single Track Advocates and volunteer hours. Town funds would not exceed any already requested in the 2016 operation budget. The CPW Commission decision on grant recipients is scheduled for April of 2016. Trustee Moore moved to approve Agenda Item 15-073; the motion was seconded by Trustee Charles. Aye: 6- Mayor Pro Tem Gruber, Trustee Charles, Trustee Carroll, Trustee Moore, Trustee Schutt, and Trustee Woog 15-080 A Resolution Designating a Historic Landmark Pursuant to the Erie Municipal Code; As a Town Historic Landmark of Special Historical Significance Dave Snow and Mark Mavrogianes of the Historic Preservation Board presented an application and resolution designating 365 Main Street as a local historic landmark. Trustee Charles moved to approve Agenda 15-080; the motion was seconded by Trustee Woog. Aye: 6- Mayor Pro Tem Gruber, Trustee Charles, Trustee Carroll, Trustee Moore, Trustee Schutt, and Trustee Woog VIII. ORDINANCES TOWN OF ERIE Page 5 Printed on 11/3/2015 BOARD OF TRUSTEES MEETING Meeting Minutes - Final October 13, 2015 15-054 An Ordinance Authorizing the Issuance and Sale of Town of Erie, Colorado, Water Enterprise Revenue Refunding Bonds, Series 2015, Payable Solely Out of Net Revenues to be Derived from the Operation of the Town’s Water Enterprise; Providing Other Details Concerning the Bonds, Including, Without Limitation, Covenants and Agreements in Connection Therewith; and Declaring an Emergency Approval of the attached ordinance will allow the Town to refund existing debt by issuing Water Enterprise Revenue Refunding Bonds in the approximate amount of $12,600,000. The Town is refunding a portion of the 2007A and 2007B Water Revenue Bonds, issued primarily to finance construction of various waterlines and the water treatment plant, in order to reduce the interest costs of its revenue bonds. Based on recent market conditions, this refinancing is projected to save the Town $ 1,262,000 on a cash flow basis and $915,000 on a present value basis, a savings of 7.3%, which is well above the GFOA recommended minimum of 3-5%. As explained at the August 18, 2015 study session, staff is requesting that this ordinance be passed on first reading as an emergency due to the necessity of being able to sell the bonds while market conditions allow in order to achieve the targeted savings. Trustee Charles moved to suspend Resolution 02-44 to allow passage of Agenda Item 15-054 on the first reading and as an emergency. The motion was seconded by Trustee Schutt; the motion carried with all present voting in favor thereof. Trustee Schutt moved to approve Agenda Item 15-054; the motion was seconded by Trustee Charles. The motion carried with all present voting in favor thereof. Aye: 6- Mayor Pro Tem Gruber, Trustee Charles, Trustee Carroll, Trustee Moore, Trustee Schutt, and Trustee Woog IX. GENERAL BUSINESS 15-065 A Sketch Plan Review Of Erie Highlands PUD Planning Areas 5, 6 & 14. A Sketch Plan represents a generalized land use plan and layout for the area proposed to be included within a subdivision. A Sketch Plan application is required to allow for an early, informal evaluation of a proposed subdivision before detailed planning and engineering work has occurred. The Erie Highlands Planning Area 5, 6 and 14 Sketch Plan application is for the southern half of the overall development. The northwest portion of Erie Highlands is currently under development with 7 different final plat filings. The full development is 296 acres in size. The Community Development Department reviewed the Sketch Plan, focusing on standards and criteria of this UDC that are applicable to the proposed development. Bruce Rau, Vice President of Land Development for Oakwood Homes and Layla Rosales of Terricina Designs provided a brief presentation for the Board. TOWN OF ERIE Page 6 Printed on 11/3/2015 BOARD OF TRUSTEES MEETING Meeting Minutes - Final October 13, 2015 X. STAFF REPORTS 15-04 April 5, 2016 Municipal Election Update 15-070 Monthly Communications Report - August 2015 15-071 Community Development Monthly Building Permit Report 15-074 County Line Road and Austin Avenue Signal Update XI. BOARD OF TRUSTEES REPORTS & APPOINTMENTS XII. ADJOURNMENT Trustee Moore moved to adjourn the October 13, 2015 Regular Meeting of the Town of Erie Board of Trustees; the motion was seconded by Trustee Charles. The motion carried with all present voting in favor thereof. Mayor Pro Tem Gruber adjourned the October 13, 2015 Regular Meeting of the Town of Erie Board of Trustees at 8:00 p.m. TOWN OF ERIE Page 7 Printed on 11/3/2015