Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes - Final Board of Trustees Tuesday, January 22, 2019 6:30 PM Board Room STUDY SESSION 6:00 PM IN THE COMMUNITY ROOM AGENDA FOR THE STUDY SESSION IS A DISCUSSION OF THE REGULAR MEETING AGENDA BELOW REGULAR MEETING 6:30 PM IN THE BOARD ROOM URBAN RENEWAL AUTHORITY WILL FOLLOW THE CONCLUSION OF THE BOARD OF TRUSTEES MEETING TIMES LISTED ARE AN APPROXIMATION I. CALL MEETING TO ORDER 6:30 PM Mayor Carroll called the January 22, 2019 regular Board of Trustees meeting to order at 6:30 pm. II. PLEDGE OF ALLEGIANCE AND ROLL CALL 6:30 PM Present: 6- Mayor Carroll Mayor Pro Tem Deakin Trustee Charles Trustee Woog Trustee Gippe Trustee van Woudenberg Excused: 1- Trustee Haid III. APPROVAL OF THE AGENDA 6:35 PM Mayor Pro Tem Deakin moved to approve the January 22, 2019 agenda with an amendment to Agenda Item 19-041 to correct the dollar amount to not exceed $38,400; the motion was seconded by Trustee van Woudenberg. The motion carried with all present voting in favor thereof. Aye: 6- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Gippe, and Trustee van Woudenberg IV. CONSENT AGENDA 6:40 PM A motion was made by Mayor Pro Tem Deakin, seconded by Trustee van Woudenberg, that the Consent Agenda be approved. The motion carried by the following vote: TOWN OF ERIE Page 1 Printed on 2/21/2019 Board of Trustees Meeting Minutes - Final January 22, 2019 Aye: 6- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Gippe, and Trustee van Woudenberg 19-003 A Resolution Of The Board Of Trustees Of The Town Of Erie Granting An Extension For The Execution Of The Development Agreement For Canyon Creek Subdivision Filing No. 10 Staff is requesting an extension to record final documents for the Canyon Creek Subdivision Filing No. 10 Attachments: Resolution Vicinity Map 19-014 A Resolution Of The Board Of Trustees Of The Town Of Erie Authorizing A Payment In The Amount Of $365,000 For Windy Gap Carriage Charges To The Municipal Subdistrict Of Northern Colorado Water Conservancy District Attachments: Resolution 2018-2019 financial commitments 01.02.19 - Windy Gap 19-040 Approval of January 8, 2019 Draft Meeting Minutes Attachments: January 8, 2019 Draft Meeting Minutes 19-041 A Resolution Of The Board Of Trustees Of The Town Of Erie Authorizing The Purchase Of A 2019 Chevrolet Silverado 1500 Truck From John Elway Chevrolet For An Amount Not To Exceed $76,900 Attachments: Resolution Quote 19-042 A Resolution Of The Board Of Trustees Of The Town Of Erie Authorizing The Purchase Of A 2020 Ford Utility Police Interceptor, Two 2019 Ford F150 Trucks, And A 2019 Ford Transit Van 150 From Sill-Terhar Ford For An Amount Not To Exceed $304,800 Attachments: Resolution Quote 19-043 A Resolution Of The Board Of Trustees Of The Town Of Erie Authorizing The Purchase Of Vehicle Accessories For Four Patrol SUVs And Four Pickups From WAC Bearcom For An Amount Not To Exceed $99,100 Attachments: Resolution Quote 19-045 A Resolution Of The Board Of Trustees Of The Town Of Erie Authorizing TOWN OF ERIE Page 2 Printed on 2/21/2019 Board of Trustees Meeting Minutes - Final January 22, 2019 The Purchase Of Ultraviolet Bulbs From DC Frost Associates, Inc. For An Amount Not To Exceed $59,400 Attachments: Resolution Quotation 19-053 A Resolution of the Board of Trustees of The Town Of Erie to Enter Into A Contract With Kelly Enterprises, LTD For the Management of the 2019 Erie Farmer’s Markets and Neighborhood Block Parties in the Amount of $35,000 Attachments: Contract Resolution V. PUBLIC COMMENT 6:45 PM Rich Hiegel of 4472 Hogan Court, Longmont, Colorado, gave public comment on the Park West Building. Cloe Bernier of 1169 St. John's Street, Erie, Colorado, gave public comment on Up With People. VI. EXECUTIVE SESSION 6:50 PM 19-061 An Executive Session To Hold A Conference With The Town's Attorney To Receive Legal Advice On Specific Legal Questions, Pursuant To C.R.S. § 24-6-402(4)(B), Concerning The Proposed Settlement Agreement With Lafayette Mayor Pro Tem Deakin moved to go into Executive Session for a conference with the Town's Attorney to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b), concerning the proposed settlement agreement with Lafayette. The motion was seconded by Trustee van Woudenberg. The motion carried with all presenting voting in favor thereof. Mayor Carroll announced; It's Tuesday, January 22, 2018, and the time is 6:37 pm. For the record, I am the presiding officer, Mayor Carroll. As required by the Open Meetings Law, this executive session is being electronically recorded. Also present at this executive session are the entire Board of Trustees, Town Attorney Kendra Carberry, Town Administrator Malcolm Fleming, Community Services Director Farrell Buller, Finance Director Steve Felten, and Economic Development Manager Ben Pratt. Mayor Carroll announced; the time 8:05 pm, and the executive session has concluded. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. Hearing none, Mayor Carroll moved to the next agenda item. 18-396 Consideration of a Community Organization Grant Request from Erie TOWN OF ERIE Page 3 Printed on 2/21/2019 Board of Trustees Meeting Minutes - Final January 22, 2019 UpLink 8:25 PM Attachments: Community Organization Grant Request Erie Uplink Presentation Agenda Item 18-396 was moved ahead of Agenda Item 19-057. Trustee Woog moved to approve Agenda item 18-396; the motion was seconded by Trustee Charles. The motion carried with the following roll call vote: Aye: 6- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Gippe, and Trustee van Woudenberg VI. RESOLUTIONS 7:20 PM 19-057 PUBLIC HEARING: A Resolution Of The Board Of Trustees Of The Town Of Erie Approving An Intergovernmental Agreement With The City Of Lafayette And The Town Of Erie Urban Renewal Authority Attachments: Resolution Revised Intergovernmental Agreement Mayor Carroll opened the public hearing for Agenda Item 19-057 at 8:20 pm. Chris Elliot of the Parkdale community gave public comment on Agenda Item 19-057. Tyler Carlson of Evergreen Development gave public comment on Agenda Item 19-057. Trustee Woog moved to continue Agenda Item 19-057; the motion was seconded by Trustee Charles. The motion failed with a two (2) for and four (4) against vote with Mayor Carroll, Mayor Pro Tem Deakin, Trustee Gippe, and Trustee van Woudenberg voting no. Mayor Pro Team Deakin moved to approve Agenda Item 19-057; the motion was seconded by Trustee van Woudenberg. The motion carried with a four for (4) vote and a two (2) against vote with Trustee Charles and Trustee Woog voting no. Trustee van Woundenberg provided direction to Town Staff to include the amended agreement in January 22, 2019 packet materials. VIII. ORDINANCES 7:50 PM 19-051 An Ordinance Of The Board Of Trustees Of The Town Of Erie Amending Section 6-9-1 Of The Erie Municipal Code Relating To The Definitions Of Fermented Malt Beverage And Malt Liquor Attachments: Ordinance A motion was made by Mayor Pro Tem Deakin, seconded by Trustee Charles, that this Agenda Item be approved. The motion carried by the following vote: TOWN OF ERIE Page 4 Printed on 2/21/2019 Board of Trustees Meeting Minutes - Final January 22, 2019 Aye: 6- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Gippe, and Trustee van Woudenberg 19-058 An Emergency Ordinance Of The Board Of Trustees Of The Town Of Erie Extending The Temporary Moratorium On The Acceptance, Processing And Approval Of Any Applications Under The Unified Development Code Related To Oil And Gas Exploration, Extraction And Related Operations Attachments: Ordinance A motion was made by Mayor Pro Tem Deakin, seconded by Trustee van Woudenberg, that this Agenda Item be approved. The motion carried by the following vote: Aye: 6- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Gippe, and Trustee van Woudenberg 19-059 An Ordinance Of The Board Of Trustees Of The Town Of Erie Extending The Temporary Moratorium On The Acceptance, Processing And Approval Of Any Applications Under The Unified Development Code Related To Oil And Gas Exploration, Extraction And Related Operations Attachments: Ordinance IX. STAFF REPORTS 8:10 PM 19-062 Unified Development Code Chapter 12 Revisions Attachments: Draft Adoption Plan X. GENERAL BUSINESS 8:20 PM 19-060 Board of Trustees 2019 Work Plan Attachments: 2019 Work Plan 2019.01.16 Draft By Priority w Notes 2019 Work Plan 2019.01.16 Draft By Qtr 2019 Work Plan 2019.01.16 Draft By Engagement 2019 Work Plan Detailed Descriptions - Combined 2019.01.18 XI. BOARD OF TRUSTEES REPORTS & APPOINTMENTS Trustee Charles provided a recap on the History Colorado Orientation. Trustee Charles thanked Mark Rodman and History Colorado for the presentation. Trustee Gippe thanked Town Staff for the Public Works Facility tours. Trustee van Woudenberg reported on a nesting bald eagels study group's interest in presenting to the Board of Trustees. Mayor Carroll reported on her interest in future facility tours, and thanked Town Staff for their involvment in the tour. TOWN OF ERIE Page 5 Printed on 2/21/2019 Board of Trustees Meeting Minutes - Final January 22, 2019 XII. ADJOURNMENT 8:45 PM Mayor Carroll adjourned the January 22, 2019 regular meeting at 9:41 pm. TOWN OF ERIE Page 6 Printed on 2/21/2019