Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes - Final Board of Trustees Tuesday, March 24, 2020 6:45 PM VIRTUAL MEETING via ZOOM REGULAR MEETING 6:45 PM VIA ZOOM I. CALL MEETING TO ORDER 6:45 PM II. PLEDGE OF ALLEGIANCE AND ROLL CALL Present: 7- Mayor Carroll Mayor Pro Tem Deakin Trustee Charles Trustee Woog Trustee Haid Trustee Gippe Trustee van Woudenberg III. APPROVAL OF THE AGENDA A motion was made by Trustee Haid, seconded by Trustee Gippe, that we move 20-207 to General Business, with that exception this Agenda Item be approved. The motion carried by the following vote: Aye: 6- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Haid, and Trustee Gippe IV. CONSENT AGENDA 6:50 PM A motion was made by Mayor Pro Tem Deakin, seconded by Trustee Haid, that the Consent Agenda Item be approved. The motion carried by the following vote: Aye: 7- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg 20-187 Approval of March 10, 2020 Draft Meeting Minutes Attachments: Minutes- March 10, 2020 20-119 A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Professional Services With Fox Tuttle Transportation Group for the Design of the Traffic Signal at Erie Parkway and Weld County Road 7 in the Amount of $68,000 Attachments: Resolution Professional Services Agreement TOWN OF ERIE Page 1 Printed on 4/15/2020 Board of Trustees Meeting Minutes - Final March 24, 2020 20-169 A Resolution of the Board of Trustees of the Town of Erie Approving a Permanent Utility Easement Attachments: Resolution Easement Agreement Map 20-179 A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Services with Browns Hill Engineering and Controls for Supervisory Control and Data Acquisition (SCADA) and Controls Services Attachments: Resolution Agreement 20-181 A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Services with Tri-State Fireworks for a Fireworks Display on July 3, 2020, in the Amount of $45,000 Attachments: Resolution Agreement 20-186 A Resolution of the Board of Trustees of the Town of Erie Approving a Construction Contract with Spiegel Industrial, LLC for the Interior Lining Replacement of The 4 Mg Concrete Storage Tank Attachments: Resolution Agreement Proposal V. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA 6:55 PM There were no Publc Comments received. VI. GENERAL BUSINESS 7:05 PM 20-045 Honorary Proclamation Child Abuse Prevention Month and Crime Victims’ Rights Week April 19-25, 2020 Attachments: 2020 April Child Abuse proclamation Trustee Gippe presented the Child Abuse Prevention Month and Crime Victims Proclation . 20-178 Earth Week Proclamation Attachments: Proclamation TOWN OF ERIE Page 2 Printed on 4/15/2020 Board of Trustees Meeting Minutes - Final March 24, 2020 Trusee van Woodenberg presented a video of Citizens encouraging all to observe Earth Week, 20-207 A Resolution of the Board of Trustees of the Town of Erie Approving an Agricultural Lease of the Wise Farm Property Attachments: Resolution Lease A motion was made by Trustee Charles, seconded by Mayor Pro Tem Deakin, that this Agenda Item be approved. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Gippe, and Trustee van Woudenberg Nay: 2- Mayor Carroll, and Trustee Haid 20-170 PUBLIC HEARING - An Ordinance of the Board of Trustees of the Town of Erie Approving with Conditions the Erie Town Center Planned Development (PD) Zoning Attachments: Ordinance No_2020 Erie Town Center PD Zoning Map Erie Town Center PD Development Guide Staff Memo Planning Commission Reso No P20-05 & Draft Minutes Land Use Application Public Hearing Notice Public Comment - Cavanagh Staff Presentation Town Center Financial Tools A motion was made by Trustee Haid, seconded by Mayor Pro Tem Deakin, that this Agenda Item be approved. The motion carried by the following vote: Aye: 7- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg 20-174 PUBLIC HEARING: An Ordinance of the Board of Trustees of the Town of Erie Amending Various Sections of Title 10 of the Erie Municipal Code, the Town’s Unified Development Code Attachments: Ordinance No. __-2020 Staff Memo Planning Commission Draft Minutes Staff Presentation A motion was made by Trustee Charles, seconded by Mayor Pro Tem Deakin, that this Agenda Item be approved. The motion carried by the following vote: TOWN OF ERIE Page 3 Printed on 4/15/2020 Board of Trustees Meeting Minutes - Final March 24, 2020 Aye: 6- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg Nay: 1- Trustee Woog 20-206 A Resolution of the Board of Trustees of the Town of Erie Adopting the Historic Preservation Master Plan Attachments: Resolution Historic Preservation Master Plan Comment & Action Summary After considerable deliberation, Trustee Charless made a motion and Trustee Gipp Seconded to approve the Agenda Item. The item was approved with a vote of 5-2 Aye: 5- Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Gippe, and Trustee van Woudenberg Nay: 2- Mayor Carroll, and Trustee Haid 20-204 Holbrook Street Historic Preservation Survey Attachments: 2020.03.24 Holbrook Street HP Survey A motion was made by Trustee Charles and seconded byTrustee Gippe to approve the Holbrook Street Historic Preservation Survey. The motion carried by a unanimous vote Aye: 7- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg 20-210 A Resolution of the Board of Trustees of the Town of Erie Declaring a Local Disaster Emergency Attachments: Resolution Declaring Local Disaster Emergency 20200324 2020.03.14 Declaration 2020.03.20 Renewed Declaration Teleworking Policy 2020.03.17 Remote Meeting Policy 2020.03.17 Emergency Leave and Attendance Policy 2020.03.17 State of Emergency Leave Policy 2020.03.17 A motion was made by Trustee Charles, seconded by Mayor Pro Tem Deakin, that this Agenda Item be approved. The motion carried by the following vote: Aye: 7- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg VII. STAFF REPORTS 20-177 Public Works Monthly Report TOWN OF ERIE Page 4 Printed on 4/15/2020 Board of Trustees Meeting Minutes - Final March 24, 2020 Attachments: Monthly Report VIII. BOARD OF TRUSTEES REPORTS & APPOINTMENTS 9:45 PM This is the last Board meeting for Trustee Charles, Mayor Pro Tem Deakin, and Trustee Woog, the remaining members of the board express gratitude for thier service and dedication. . Malcolm expressed his gratitude for their surperior service and express his appreciation. Trustee Gippe remnded everyone to turn in thier ballots and census returns. Mayor Pro Tem Deakin Thanked the staff for their support. Trustee Charles expressed that it was honor to serve the Town of Erie. Mayor Carroll also thanked the staff. IX. ADJOURNMENT 10:00 PM Rollcall Rollcall Present: 7- Mayor Carroll Mayor Pro Tem Deakin Trustee Charles Trustee Woog Trustee Haid Trustee Gippe Trustee van Woudenberg 20-210 A Resolution of the Board of Trustees of the Town of Erie Declaring a Local Disaster Emergency Attachments: Resolution Declaring Local Disaster Emergency 20200324 2020.03.14 Declaration 2020.03.20 Renewed Declaration Teleworking Policy 2020.03.17 Remote Meeting Policy 2020.03.17 Emergency Leave and Attendance Policy 2020.03.17 State of Emergency Leave Policy 2020.03.17 A motion was made by Mayor Pro Tem Deakin, seconded by Trustee Gippe, that this Agenda Item be approved. The motion carried by the following vote: Aye: 5- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg Nay: 2- Trustee Charles, and Trustee Woog TOWN OF ERIE Page 5 Printed on 4/15/2020