Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes - Final Board of Trustees Tuesday, April 28, 2020 6:30 PM Board Room AGENDA REGULAR MEETING 6:30 PM IN THE BOARD ROOM via ZOOM I. CALL MEETING TO ORDER II. PLEDGE OF ALLEGIANCE AND ROLL CALL III. SEATING OF NEW BOARD 20-245 Approval of the Minutes from March 24, 2020 Attachments: Minutes for the March 24 Meeting 20-233 Recognition of Outgoing Board of Trustees Attachments: PowerPoint of Outgoing Board Members 20-250 Swearing in of Elected Mayor and Trustees Attachments: Mayor Oath-041320 Trustee Oath-Loflin-041320 Trustee Oath-Harrison-041320 Trustee Oath-Bell-041320 Town Administrator Fleming thanked the out-going board for their service to the Town. 20-251 Nomination of Adam Haid for Mayor Pro Tem. The motion was made by Trustee Gippe and seconded by Trustee Harrison. The motion carried 6:1 with Trustee VanWoudenberg voting nay. 20-252 A Resolution of the Board of Trustees of the Town of Erie Reappointing the Town Administrator, Town Clerk, Town Treasurer and Town Attorney Attachments: Resolution A motion was made by Mayor Pro Tem Haid, seconded by Trustee Gippe, that this Agenda Item be approved. The motion carried by the following vote: TOWN OF ERIE Page 1 Printed on 5/21/2021 Board of Trustees Meeting Minutes - Final April 28, 2020 Ayes 7- Mayor Carroll Mayor Pro Tem Haid Trustee Gippe Trustee van Woudenberg Trustee Bell Trustee Loflin Trustee Harrison IV. APPROVAL OF THE AGENDA A motion was made by Trustee Harrison, seconded by Mayor Pro Tem Haid, that this Agenda be approved. The motion carried by the following vote: Ayes 7- Mayor Carroll Mayor Pro Tem Haid Trustee Gippe Trustee van Woudenberg Trustee Bell Trustee Loflin Trustee Harrison V. CONSENT AGENDA A motion was made by Trustee Harrison that this Agenda be approved with Resolution 20-232 removed from the Consent Agenda to the first item of General Business. Mayor Pro Tem Haid seconded the motion. The motion carried by the following vote: Ayes 7- Mayor Carroll Mayor Pro Tem Haid Trustee Gippe Trustee van Woudenberg Trustee Bell Trustee Loflin Trustee Harrison 20-099 A Resolution of the Board of Trustees of the Town of Erie Accepting Dedications as Shown on the Final Plats for Erie Highlands Filing No. 14 and Erie Highlands Filing No. 15 and Approving a Development Agreement for These Filings. Attachments: Resolution Filing No. 14 Final Plat Filing No. 15 Final Plat Development Agreement 20-213 A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement with National Car Charging LLC to Procure Seven Electric Vehicle Charging Stations through Colorado State Bid Agreement #142318 TOWN OF ERIE Page 2 Printed on 5/21/2021 Board of Trustees Meeting Minutes - Final April 28, 2020 Attachments: RAQC CAC Award Letter - Town of Erie Resolution Estimate_3059_from_National_Car_Charging_LLC 20-214 A Resolution of the Board of Trustees of the Town of Erie Approving a Services Agreement with W.L. Contractors, Inc. for the Arapahoe Road and 119th Street Traffic Signal Cabinet Repair and Upgrade Attachments: Resolution Services Agreement 20-215 A Resolution of the Board of Trustees of the Town of Erie Approving the Second Amendment to the Contract Operating Agreement Between the Town and Summit Energy Research, LLC Attachments: Resolution Second Amendment to Operating Agreement Final Invoices 20-216 A Resolution of the Board of Trustees of the Town of Erie Approving an Intergovernmental Agreement with Boulder County Concerning Partial Reimbursement for Conceptual Bus Rapid Transit (BRT) Station Layouts Attachments: Resolution Intergovernmental Agreement 20-225 A Resolution of the Board of Trustees of the Town of Erie Reappointing Kelly Zuniga to a Temporary Term on the Planning Commission Attachments: Resolution 20-226 A Resolution of the Board of Trustees of the Town of Erie Approving Change Order No. 2 to the Agreement with J-U-B Engineers, Inc. for the Design of the Erie Parkway and Weld County Road 7 Intersection Project in the Amount of $20,000 Attachments: Resolution Change Order 2 20-227 A Resolution of the Board of Trustees of the Town of Erie Authorizing Negotiations, Purchase, and if Necessary, the Exercise of the Town's Powers of Eminent Domain to Acquire a Fee Interest in Certain Real Property for a Public Water Pipeline and a Public Trail TOWN OF ERIE Page 3 Printed on 5/21/2021 Board of Trustees Meeting Minutes - Final April 28, 2020 Attachments: Resolution Boulder County Staff Packet for 2-19-20 PC Meeting 20-228 A Resolution of the Board of Trustees of the Town of Erie, Colorado Authorizing the Town Administrator to Request the Use of Town Undergrounding Funds Held by United Power for Undergrounding the Overhead Power Lines at the Intersection of Erie Parkway and Weld County Road 7 Attachments: Resolution Letter with cost estimate from United Power 20-232 A Resolution of the Board of Trustees of the Town of Erie Acknowledging the Finance Director's Authority Regarding Letters of Credit Attachments: Resolution This item was removed to first item under General Business. A motion was made by Trustee Gippe, seconded by Mayor Pro Tem Haid, that this Agenda Item be approved. The motion carried by the following vote: Ayes 7- Mayor Carroll Mayor Pro Tem Haid Trustee Gippe Trustee van Woudenberg Trustee Bell Trustee Loflin Trustee Harrison VI. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Gary Benetti 379 Hadfield Place, called in to discuss local small business support. VII. GENERAL BUSINESS 20-244 A Resolution of the Board of Trustees of the Town of Erie Amending the Board of Trustees Rules of Order and Procedure Attachments: Resolution on Amendments to Rules of Order and Procedure 2020.04.28 Board Rules-Clean Board Rules-redline A motion was made by Trustee Gippe, seconded by Trustee Harrison, that this Agenda Item be approved. The motion carried by the following vote: TOWN OF ERIE Page 4 Printed on 5/21/2021 Board of Trustees Meeting Minutes - Final April 28, 2020 Ayes 7- Mayor Carroll Mayor Pro Tem Haid Trustee Gippe Trustee van Woudenberg Trustee Bell Trustee Loflin Trustee Harrison 20-229 Old Town Erie Infrastructure Improvement Report Attachments: Executive Summary 20200414 Old Town Erie Infrastructure Report.pdf Presentation 20-236 A Resolution of the Board of Trustees of the Town of Erie approving an Agreement for Professional Services with Baseline Corp for North and South Roundabout Gateways to Town Center Peel Analysis in the Amount not to Exceed $89,417 Attachments: Resolution Consultant Agreement North-South Town Center Roundabout Gateway Analysis RFP Baseline Corp Submittal Baseline Corp Fee Structure A motion was made by Trustee Harrison, seconded by Mayor Pro Tem Haid, that this agenda item be tabled until the May 12, 2020 Meeting. The motion carried by the following vote: Aye 7 Mayor Carroll, Mayor Pro Tem Haid, Trustees Gippe, van Woudenberg, Bell, Loflin and Harrison. 20-246 A Resolution of the Board of Trustees of the Town of Erie Extending the Local Disaster Emergency Attachments: Resolution Extending Local Disaster Emergency 20200428 Remote Meeting Policy 2020.03.17 State of Emergency Leave Policy 2020.03.17 A motion was made by Trustee Gippe, seconded by Mayor Pro Tem Haid, that this Agenda Item be approved. The motion carried by the following vote: Ayes 7- Mayor Carroll Mayor Pro Tem Haid Trustee Gippe Trustee van Woudenberg Trustee Bell Trustee Loflin Trustee Harrison TOWN OF ERIE Page 5 Printed on 5/21/2021 Board of Trustees Meeting Minutes - Final April 28, 2020 20-255 A Resolution of the Board of Trustees of the Town of Erie to Clarify the Applicability of Certain Public Health Orders in the Town Attachments: Resolution A motion was made by Trustee Gippe, seconded by Trustee Loflin, that this Agenda Item be approved. The motion carried by the following vote: Ayes 7- Mayor Carroll Mayor Pro Tem Haid Trustee Gippe Trustee van Woudenberg Trustee Bell Trustee Loflin Trustee Harrison VIII. STAFF REPORTS 20-175 Public Works Monthly Report Attachments: April Public Works Report 20-231 Great Outdoors (GOCO) Local Parks and Outdoor Recreation, Department of Local Affairs, and Colorado Tree Coalition Funding Awards 20-234 Comcast Franchise Agreement Status Update Attachments: Memo form Ken Fellman, Legal Councsel for Comcast Franchise Agreement 20-249 Quarterly Building Permit Report Attachments: 2020 Building Permit Summary SRF Building Permit Chart On target with projections. Anticipating a slow down. 20-248 ED Grant Program Update Attachments: Update: ED Staff Report_Erie Small Business Emergency Relief Grant Program Update BOARD OF TRUSTEES REPORTS & APPOINTMENTS IX. ADJOURNMENT 11:23 p.m TOWN OF ERIE Page 6 Printed on 5/21/2021