Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes - Final Board of Trustees Tuesday, December 8, 2020 6:35 PM via Virtual Meeting https://bit.ly/Dec8URA-BOTMeeting I. CALL MEETING TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Jennifer Carroll called the meeting to order at 6:47 p.m. II. ROLL CALL Present: Mayor Jennifer Carroll, Mayor Pro Tem Adam Haid, Trustee Bill Gippe, Trustee Christiaan vanWoudenberg, Trustee Brandon Bell, Trustee Ari Harrison, and Trustee Sara Loflin. III. APPROVAL OF AGENDA Trustee Gippe moved to approve the Agenda. Trustee Bell seconded the motion. The motion passed 7-0 at 6:49 p.m. IV. CONSENT AGENDA Trustee Gippe moved to approve the Consent Agenda. Trustee van Woudenberg seconded the motion. The motion passed 7-0 at 6:49 p.m. 20-583 Approval of the November 10, 2020 Board of Trustees Meeting Minutes Attachments: November 10, 2020 Minutes 20-527 A Resolution of the Board of Trustees of the Town of Erie Approving a Renewal of the General Services Agreement with KG Clean, Inc. for Janitorial Services Attachments: Resolution 20-178 Renewal Agreement 20-550 A Resolution of the Board of Trustees of the Town of Erie Approving a Right-of-Way Contract with the State Land Board for the Acquisition of Right-of-Way for Erie Parkway and Weld County Road 7 Attachments: Contract Resolution 20-186 TOWN OF ERIE Page 1 Printed on 2/26/2021 Board of Trustees Meeting Minutes - Final December 8, 2020 20-551 A Resolution of the Board of Trustees of the Town of Erie Adopting the 2021 Amendments to the Town of Erie Standards and Specifications for Design and Construction of Public Improvements Attachments: Resolution 20-193 Proposed Updates 20-566 A Resolution of the Board of Trustees of the Town of Erie Authorizing the Purchase of an Air Disinfecting and Purification System from KG Clean with CARES Funding Attachments: Resolution 20-199 Quote 20-571 A Resolution of the Board of Trustees of the Town of Erie Approving a Professional Services Agreement with Tanko Lighting for Utility Negotiations Attachments: Resolution 20-200 Agreement 20-572 A Resolution of the Board of Trustees of the Town of Erie Approving the Leasing of Vehicles from Enterprise FM Trust Attachments: Resolution 20-198 Final Menu Pricing 20-557 A Resolution of the Board of Trustees of the Town of Erie Ratifying the Approval of the Additional Expenditure of a Portion of the Town's CARES Act Funding for Residential Utility Bill Credits Attachments: Resolution 20-201 20-590 A Resolution of the Board of Trustees of the Town of Erie Approving the First Amendment to Development Agreement for the Parkdale Filing No. 1 Subdivision and the First Amendment to Development Agreement for the Parkdale Filing No. 2 Attachments: Resolution 20-202 Filing 1 DA 1st Amend-A113020.docx Filing 2 DA-1st Amend-A113020.DOCX 20-581 A Resolution of the Board of Trustees of the Town of Erie Accepting Dedications as Shown on the Final Plat for the Vista Ridge Filing No. 14, 6th Amendment Subdivision TOWN OF ERIE Page 2 Printed on 2/26/2021 Board of Trustees Meeting Minutes - Final December 8, 2020 Attachments: Resolution 20-194 Vista Ridge Filing No. 14, 6th Amendment 20-593 A Resolution of the Board of Trustees of the Town of Erie Designating 434 Holbrook Street as a Town Historic Landmark of Special Historical, Architectural, Cultural, Interest, and Value of a Historic Nature Attachments: Resolution 20-205 Nomination Application for 434 Holbrook V. PUBLIC COMMENT AND NON-AGENDA ITEMS Mayor Carroll read the Public Comment Rules. Public Comment opened at 6:51 p.m. The following spoke: 1. Rich Heigel spoke about the Downtown Erie Business Association With no further speakers, Public Comment closed at 6:55 p.m. VI. GENERAL BUSINESS 20-475 Erie Police Department Directive / Protocol Task Force Justin Brooks, Spokesperson for the Erie PD Directive / Protocol Task Force presented the item and answered questions from the Board. 20-570 Sustainability Advisory Board Annual Report Attachments: Presentation Adam Jackson, Sustainability Advisory Board Chair, presented the item and answered questions about sustainability plans for the future. 20-582 PUBLIC HEARING: A Resolution of the Board of Trustees of the Town of Erie Approving the Colliers Hill Filing No. 4G Preliminary Plat with Conditions TOWN OF ERIE Page 3 Printed on 2/26/2021 Board of Trustees Meeting Minutes - Final December 8, 2020 Attachments: Resolution No. 20-195 Staff Report Colliers Hill Filing No. 4G Preliminary Plat Colliers Filing No. 4G Preliminary Plat Landscaping Plan Colliers Hill Filing No. 4G Civil CDs Applicant Materials Referral Comments Notice Neighborhood Meeting Summary Traffic Impact Analysis Phase II LSC Consultants 121916 Document: Phase 1 environmental & Phase I draft environmental on 4G Updated: Subsidence Investigation Updated Document: Geotechnical Site Development Study for 4G Updated: Wetland, Threatened, and Endangered Species Observation & Cultural Resources Review PC Resolution P20-21 Staff Presentation Applicant Presentation Chris LaRue, Senior Planner presented the item. Applicant, Jerry Richmond, Eva Mathers showed a presentation and answered questions. Town Engineer, David Pasic answered questions. The Public Hearing was opened at 7:20 p.m. The following spoke: 1. Todd Bjerkaas With no further speakers, the Public Hearing closed at 7:25 p.m. Trustee van Woudenberg moved to approve the Resolution with the amendment that: The applicant shall submit an updated traffic study within 24 months to determine whether or not a traffic signal is warranted. If it is not warranted, options shall be explored regarding a cost sharing agreement to install the signal. Trustee Bell seconded the motion. The motion passed 7-0 at 8:47 p.m. 20-587 Review and Comment of the Redtail Ranch Sketch Plan Application for 898 Residential Lots TOWN OF ERIE Page 4 Printed on 2/26/2021 Board of Trustees Meeting Minutes - Final December 8, 2020 Attachments: Staff Report Sketch Plan Exhibits Narrative and Application Other Applicant Materials Staff & Agency Review Comments Staff Presentation Applicant Presentation Public Comment for Redtail Ranch Applicants from Geosyntec Consultants, Roger Hollard, Layla Rosales and Jonathon Gillen presented and answered questions. The Public Hearing was opened at 9:25 p.m. The following spoke: 1. Joseph Zintel 2. Andrew Schneider 3. Kim McConnell 4. Kyle Roth 5. Sara Bateman 6. Tim & Jennie Sonmore 7. Tiffany Taskey 8. Bred Stoffer 9. Mandy Cox 10. Steen Hunt 11. Paul Erdman 12. Meghan Anderson With no further speakers, the Public Hearing closed at 10:02 p.m. Board questions and deliberation ensued. With no further speakers, the Public Hearing closed at 11:38 p.m. The board took a 5 minute recess at 11:38 p.m. 20-515 PUBLIC HEARING: An Ordinance of the Board of Trustees of the Town of Erie Summarizing Expenditures and Revenues for each Fund and Adopting a Budget for the Town of Erie for the 2021 Budget Year Attachments: Ordinance 37-2020 2020 & 2021 Budget Schedules Town - 2021 Budget Overview Memorandum Proposed Budget 2021 Presentation to BOT Candice Hout, Finance Director, presented the item at 11:45 p.m. The Public Hearing was opened at 12:16 p.m. for Items 20-515, 20-516 and 20-519. With no speakers, the Public Hearing closed at 12:16 a.m. Trustee Gippe moved to approve the Ordinance. Trustee van Woudenberg TOWN OF ERIE Page 5 Printed on 2/26/2021 Board of Trustees Meeting Minutes - Final December 8, 2020 seconded the motion. The motion passed 7-0 at 12:17 a.m. 20-516 PUBLIC HEARING: An Ordinance of the Board of Trustees of the Town of Erie Appropriating Sums of Money to the Various Town Funds for the 2021 Budget Year Attachments: Ordinance 38-2020 and Schedule of Appropriation Trustee Gippe moved to approve the Ordinance. Trustee van Woudenberg seconded the motion. The motion passed 7-0 at 12:18 a.m. 20-519 PUBLIC HEARING: An Ordinance of the Board of Trustees of the Town of Erie Providing for the Supplemental Appropriation of Money to Various Funds for the 2020 Budget Year Attachments: Ordinance 39-2020 and Schedule A 2020 2nd Supplemental Changes Schedule Town - 2020 2nd Supplemental Budget Overview Memorandum Trustee Bell moved to approve the Ordinance. Trustee Gippe seconded the motion. The motion passed 7-0 at 12:19 a.m. 20-578 A Resolution of the Board of Trustees of the Town of Erie Establishing and Certifying the Property Taxes for the Town of Erie, Colorado, in Weld County and in Boulder County for 2020, to be Collected in 2021 Attachments: Resolution 20-204 Candice Huot, Finance Manager, presented the item at 11:46 p.m. Trustee Harrison moved to approve the Resolution. Trustee Gippe seconded the motion. The motion passed 7-0 at 12:23 a.m. 20-576 A Resolution of the Board of Trustees of the Town of Erie Amending and Updating the Town’s Purchasing Policy Attachments: Resolution 20-203 Purchasing Policy Update Final Stephanie Furman, Interim Finance Director, presented the item at 12:23 a.m. Trustee Gippe moved to approve the Resolution. Trustee Harrison seconded the motion. The motion passed 7-0 at 12:30 a.m. VII. STAFF REPORTS 20-569 Public Works Monthly Report - November Attachments: Monthly Report TOWN OF ERIE Page 6 Printed on 2/26/2021 Board of Trustees Meeting Minutes - Final December 8, 2020 20-591 East County Line Road Projects Open House VIII. BOARD REPORTS ANNOUNCEMENTS AND UPDATES The Board of Trustees wished everyone well for the holidays and remembrance of Pearl Harbor Day. Thank you to veterans. IX. ADJOURNMENT Mayor Carroll adjourned the meeting at 12:37 a.m. TOWN OF ERIE Page 7 Printed on 2/26/2021