Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes - Final Board of Trustees Tuesday, January 12, 2021 7:10 PM Board Room via Virtual Meeting http://bit.ly/URABOT0112Meeting I. CALL MEETING TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Jennifer Carroll called the meeting to order at 7:10 p.m. following the Urban Renewal Authority Meeting. II. ROLL CALL PRESENT: Mayor Jennifer Carroll, Mayor Pro Tem Adam Haid, Trustee Bill Gippe, Trustee Christiaan vanWoudenberg, Trustee Brandon Bell, Trustee Ari Harrison. Trustee Sara Loflin was absent. III. APPROVAL OF AGENDA Mayor Pro Tem Haid moved to approve the agenda. Trustee Harrison seconded the motion. The motion passed 6-0 at 7:12 p.m. with Trustee Loflin absent. IV. CONSENT AGENDA Trustee Gippe moved to approve the Consent Agenda. Trustee Bell seconded the motion. The motion passed 6-0 at 7:14 p.m. with Trustee Loflin Absent 20-603 Approval of the December 1, 2020 Special Meeting Minutes and December 8, 2020 Board of Trustees Meeting Minutes Attachments: December 8, 2020 BOT Minutes December 1, 2020 Special Meeting Minutes final 21-002 A Resolution of the Board of Trustees of the Town of Erie Designating the Town's Website as the Town's Official Posting Location for 2021 Attachments: Resolution 21-011 20-542 An Ordinance of the Board of Trustees of the Town of Erie Granting a Permanent Utility Easement to United Power, Inc. for Construction and Maintenance of a Transformer in Lot 1A-1 of the Erie Community Center Attachments: Ordinance Permanent Utility Easement Agreement Exhibit B, Design TOWN OF ERIE Page 1 Printed on 2/1/2021 Board of Trustees Meeting Minutes - Final January 12, 2021 20-585 A Resolution of the Board of Trustees of the Town of Erie Approving a Development Agreement and Accepting Dedications as Shown on the Final Plat for the Erie Highlands Filing No. 16 Subdivision Attachments: Resolution 21-014 DA & Exhibits Erie Highlands Filing No. 16 Final Plat 20-595 A Resolution of the Board of Trustees of the Town of Erie Approving the Northern Integrated Supply Project Common Interest, Joint Defense, and Confidentiality Agreement Between the Northern Colorado Water Conservancy District, Through its Northern Integrated Supply Project Water Activity Enterprise, and the Town of Erie, Acting By And Through its Erie Water Activity Enterprise Attachments: Resolution 21-001 Agreement 20-596 A Resolution of the Board of Trustees of the Town of Erie Approving the Seventeenth Interim Agreement Between the Northern Colorado Water Conservancy District, Through its Northern Integrated Supply Project Water Activity Enterprise and the Town of Erie, Acting By and Through its Erie Water Activity Enterprise Attachments: Resolution 21-002 Agreement 20-600 A Resolution of the Board of Trustees of the Town of Erie Approving a Payment to National Meter and Automation for the Purchase of Water Meters Attachments: Resolution 20-604 Approve the appointment of Joan Organ to the Historic Preservation Advisory Board to fill a vacancy due to a resignation. Attachments: Joan Organ Application Email from HPAB Requesting Appointment of Joan Organ 20-606 A Resolution of the Board of Trustees of the Town of Erie Ratifying the Town Administrator’s Emergency Order Waiving Certain Local Liquor Licensing Fees TOWN OF ERIE Page 2 Printed on 2/1/2021 Board of Trustees Meeting Minutes - Final January 12, 2021 Attachments: Resolution 21-010 Emergency Order to Waive Local Liquor License fees State Bulletin 20-27 Waiving Fees DR 8500 State Fees 21-006 A Resolution of the Board of Trustees of the Town of Erie Updating and Adopting the Town's Three Mile Plan Attachments: Resolution 21-008 21-009 Ratify Ice Skating Rink Sponsorship Attachments: Piripi Sponsorship Agreement Miners Tavern Sponsorship Agreement Miners Tavern - Ice Rink Sponsorship Application Piripi - Ice Rink Sponsorship Application 21-012 A Resolution of the Board of Trustees of the Town of Erie Approving an Expenditure of up to $176,980 to Fully Restore and Monitor 8 Acres of Vegetation Surrounding the Erie Parkway Bridge Attachments: Resolution 21-012 20210112 Erie Parkway Bridge Revegetation Project 21-013 A Resolution of the Board of Trustees of the Town of Erie Approving the Redevelopment Agreement by and between the Town of Erie Urban Renewal Authority and Means Rentals, RLLLP Attachments: Resolution Redevelopment Agreement 730 Briggs EPS 730 Briggs Economic Analysis EPS 730 Briggs Financial Model 21-017 An Ordinance of the Board of Trustees of the Town of Erie Approving an Amendment to the Lease Agreement with CoSolve, Inc. for 625 Pierce Street, Erie, Colorado Attachments: Ordinance 625 Pierce Lease-A110220 625 Pierce Lease Amend-A121620 21-018 Resolution of the Board of Trustees of the Town of Erie Approving an Amendment to the Lease Agreement with the Diana Shannon Living Trust for 130 Wells Street, Erie, Colorado TOWN OF ERIE Page 3 Printed on 2/1/2021 Board of Trustees Meeting Minutes - Final January 12, 2021 Attachments: Resolution Amended Lease Agreement Original Lease Agreement 21-020 A Resolution of the Board of Trustees of the Town of Erie Authorizing the Town of Erie to Jointly Sponsor a Speaker Series on Talking to Children About Race in the Amount of $10,000 Attachments: Resolution V. PUBLIC COMMENT AND NON-AGENDA ITEMS Mayor Carroll read the Public Comment Rules and Opened Public Comment at 7:16 p.m . The following spoke: 1. Rich Heigel spoke about the Ice Rink, and the Downtown participation. With no further speakers the Public Hearing closed at 7:19 p.m. VI. GENERAL BUSINESS 21-004 Erie Municipal Airport Report Attachments: Report Jason Hurd, Airport Manager, presented the report on the Airport. 21-008 A Resolution of the Board of Trustees of the Town of Erie Authorizing the Emergency Expenditure for Reclamation of the Adam #1 Well Plug and Abandon Project in the Amount of $ 91,012.75. Attachments: Resolution 21-009 Quote to complete reclamation Ben Pratt, Director of Economic Development, presented the Item. Trustee Gippe moved to approve the resolution.. Trustee Harrison seconded the motion. The motion carried 6-0 at 7:26 p.m.. with Trustee Loflin absent. 21-022 Town Administrator's Year End Status Report on 2020 Work Plan and Review of 2021 Work Plan Attachments: 2020 Work Plan 2021.01.12 Q4 Update 2021 Work Plan 2021.01.12 Draft 2021 Core Departmental Work Malcolm Fleming, Town Administrator, presented the item. VII. STAFF REPORTS TOWN OF ERIE Page 4 Printed on 2/1/2021 Board of Trustees Meeting Minutes - Final January 12, 2021 VIII. BOARD MEMBER REPORTS The board reported on the success of the Ice Rink and thanked staff for the success of last year. Members asked staff to clarify the confusion on operating hours for the Recycling Center and Cottonwood Vista access easement use. EXECUTIVE SESSION Mayor Pro Tem Haid moved to go into Executive session 7:49 p.m. Trustee Gippe seconded the motion. The motion carried 6-0 with Trustee Loflin absent. 21-007 Approval to go into Executive Session to: (1) hold a conference with the Town Attorney to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b), concerning the annexation of property to the Town; and (2) for discussion of a personnel matter not involving any specific employees who have requested discussion of the matter in open session, any member of this body or any elected official, the appointment of any person to fill an office of this body or of an elected official, or personnel policies that do not require the discussion of matters personal to particular employees, pursuant to C.R.S. § 24-6-402(4)(f), concerning a performance evaluation of the Town Administrator. IX. ADJOURNMENT Mayor Carroll closed the regular session 7:49 p.m. The meeting continued in Executive Session and concluded upon adjournment of the Executive Session. TOWN OF ERIE Page 5 Printed on 2/1/2021