Town Council
Regular MeetingErie, PA · February 23, 2021
Minutes
645 Holbrook Street
TOWN OF ERIE Erie, CO 80516
Meeting Minutes - Final
Board of Trustees
Tuesday, February 23, 2021 6:30 PM Board Room
via Virtual Meeting
http://bit.ly/0223BOTMeeting
I. CALL MEETING TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Jennifer Carroll call the meeting to order at 6:30 p.m.
II. ROLL CALL
PRESENT: Mayor Jennifer Carroll, Mayor Pro Tem Adam Haid, Trustee Bill
Gippe, Trustee Christiaan vanWoudenberg, Trustee Brandon Bell, Trustee Ari
Harrison, Trustee Sara Loflin.
III. APPROVAL OF AGENDA
Trustee Gippe moved to approve the Agenda. Mayor Pro tem Haid seconded the
motion. The motion passed 7-0 at 6:33 p.m.
IV. CONSENT AGENDA
Trustee Gippe moved to approve the Consent Agenda. Trustee Harrison
seconded the motion. The motion passed 7-0 at 6:34 p.m.
21-071 Approval of the February 9, 2021 Board of Trustee Meeting Minutes
21-077 Appoint Joshua VanAuken and Andrew Horovitz to the Board of
Adjustment (BOA) to fill vacancies from 2020
21-070 An Ordinance of the Board of Trustees of the Town of Erie Approving a
Grant of Easement to United Power
21-064 A Resolution of the Board of Trustees of the Town of Erie Accepting
Dedications as Shown on the Final Plat for the Nine Mile Corner
Amendment No. 1 Subdivision
21-084 A Resolution of the Board of Trustees of the Town of Erie Approving
Second Amendments to the Development Agreements for Parkdale Filing
No. 1 and Parkdale Filing No. 2
V. PUBLIC COMMENT AND NON-AGENDA ITEMS
Mayor Carroll read the Public Comment Rules and Opened Public Comment at 6:34 p.m.
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Board of Trustees Meeting Minutes - Final February 23, 2021
There were 3 speakers:
1. Rich Hiegel spoke about the Farmer's Market and Ice Rink.
2. Kelsey Barnholt spoke about the air quality and Mae J Pad.
3. Geoff Winterborn spoke about noise and health concerns related to Mae J Pad.
With no further speakers the Pubic Comment was closed at 6:44 p.m.
VI. GENERAL BUSINESS
21-041 Planning Commission Semi-Annual Report
Kelly Zuniga, Planning Commission Chair, presented the Semi-Annual Report at 6:45 p.m.
21-066 Historic Preservation Advisory Board (HPAB) Semi-Annual Report
Mike Katyryniuk, Historic Preservation Advisory Board Chair presented the report at 7:02
p.m.
21-065 Open Space Trails Advisory Board (OSTAB) Semi-Annual Report
Ken Martin, Open Space Trails Advisory Board Chair presented the report.
21-076 Airport Economic Development Advisory Board (AEDAB) Semi-Annual
Report
Paul Houghtaling, Airport Economic Development Advisory Board Chair presented the
report for the newly formed Advisory Board.
21-072 Tree Board Semi-Annual Report
Leanne Vielehr, Chair of Tree Board, presented the report.
21-069 A Resolution of the Board of Trustees of the Town of Erie Approving a
Pre-Annexation Agreement for the Parkdale Development
Audem Gonzales, Senior Planner, introduced the item at 8:00 p.m.
Trustee Gippe moved to approve Item 21-069. Trustee Bell seconded the motion.
The motion passed 7-0 at 8:27 p.m.
21-080 Discussion and Board direction on (1) creating a full-time position to
support the Town’s Diversity, Equity and Inclusion efforts, (2) creating a
full-time Oil and Gas Local Government Designee (LGD) position, and (3)
contract funding to expand the Town’s Co-Responder program.
Malcolm Fleming, Town Administrator, introduced the item at 8:27 p.m.
Police Chief Kimberly Stewart reported on the Boulder Co-Responder Program.
The board expressed support for the positions and to move forward with the hiring process
at 8:59 p.m.
21-081 2021 Community Survey Topics
Amber Lutrell, Communications and Marketing Manager, introduced the item at 9:01 p.m.
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Board of Trustees Meeting Minutes - Final February 23, 2021
and addressed the time line for the survey.
No action was taken.
21-078 A Resolution of the Board of Trustees of the Town of Erie Approving a
Colorado Department of Local Affairs Energy and Mineral Impact
Assistance Fund Regional Grant Application Coordinated by the
Southwest Energy Efficiency Project and Lotus Engineering
Tyler Kessler, Sustainability & Water Conservation Specialist, Presented
the item.
Trustee Harrison moved to approve the resolution. Trustee Gippe seconded the
motion.
The motion passed 6-0 at 9:17 p.m. with Trustee Loflin recused.
VII. STAFF REPORTS
21-056 Public Works Monthly Report
21-058 Planning & Development Monthly Report
VIII. BOARD MEMBER REPORTS AND ANNOUNCEMENTS
Board members spoke about furthering youth engagement, Black History Month, reminder
to license dogs with the Town and asked when to expect in-person BOT Meetings.
IX. EXECUTIVE SESSION
21-079 Executive Session to hold a conference with the Town Attorney and
special counsel to receive legal advice on specific legal questions,
pursuant to C.R.S. § 24-6-402(4)(b), concerning the proposed compost
facility at Rainbow Open Space and construction defect issues with the
Town's water tank; and for discussion of a personnel matter not involving
any specific employees who have requested discussion of the matter in
open session, any member of this body or any elected official, the
appointment of any person to fill an office of this body or of an elected
official, or personnel policies that do not require the discussion of matters
personal to particular employees, pursuant to C.R.S. § 24-6-402(4)(f),
concerning a performance evaluation of the Town Administrator.
Trustee Loflin moved to go into Executive Session. Mayor Pro Tem Haid
seconded the motion. The motion passed 7-0 at 9:24 p.m.
X. ADJOURNMENT
Mayor Carroll adjourned the meeting at 9:24 p.m, prior to going into Executive session
which adjourned at 11:30 p.m.
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Agenda
645 Holbrook Street
TOWN OF ERIE Erie, CO 80516
Meeting Agenda
Board of Trustees
Tuesday, February 23, 2021 6:30 PM Board Room
via Virtual Meeting
http://bit.ly/0223BOTMeeting
I. CALL MEETING TO ORDER AND PLEDGE OF ALLEGIANCE
6:30 p.m.
II. ROLL CALL
III. APPROVAL OF AGENDA
6:30 p.m.
IV. CONSENT AGENDA
6:35 p.m.
21-071 Approval of the February 9, 2021 Board of Trustee Meeting Minutes
Attachments: February 9, 2021 BOT Minutes
21-077 Appoint Joshua VanAuken and Andrew Horovitz to the Board of
Adjustment (BOA) to fill vacancies from 2020
Attachments: Joshua VanAuken- Application
Andrew Horovitz-Application
BOA Current Roster
21-070 An Ordinance of the Board of Trustees of the Town of Erie Approving a
Grant of Easement to United Power
Attachments: Ordinance 04-2021
Grant of Easement Agreement
21-064 A Resolution of the Board of Trustees of the Town of Erie Accepting
Dedications as Shown on the Final Plat for the Nine Mile Corner
Amendment No. 1 Subdivision
Attachments: Resolution No. 21-022
Nine Mile Corner Amendment No. 1 Subdivision
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Board of Trustees Meeting Agenda February 23, 2021
21-084 A Resolution of the Board of Trustees of the Town of Erie Approving
Second Amendments to the Development Agreements for Parkdale Filing
No. 1 and Parkdale Filing No. 2
Attachments: 1. Resolution 21-028
2. Filing 1 DA Second Amendment
3. Filing 1 DA Second Amendment
V. PUBLIC COMMENT AND NON-AGENDA ITEMS
6:35-6:45 p.m.
(This agenda item provides the public an opportunity to discuss items other than
ordinances, public hearings and consent agenda items that are not on the agenda. The
Board of Trustees is not prepared to decide on matters brought up at this time, but if
warranted, will place them on a future agenda.)
VI. GENERAL BUSINESS
(This agenda item is reserved for matters that are ready for Board action, and do not fit
into other categories, i.e. resolutions, ordinances…)
21-041 Planning Commission Semi-Annual Report
Attachments: Planning Commission Presentation
6:45-7:00 p.m.
Presenter: Kelly Zuniga, PC Chair
21-066 Historic Preservation Advisory Board (HPAB) Semi-Annual Report
Attachments: HPAB Semi-Annual Report
7:00-7:15 p.m.
Presenter: Mike Katyryniuk, HPAB Chair
21-065 Open Space Trails Advisory Board (OSTAB) Semi-Annual Report
Attachments: OSTAB 2021 Semi-Annual Report
7:15-7:30 p.m.
Presenter: Ken Martin, OSTAB Chair
21-076 Airport Economic Development Advisory Board (AEDAB) Semi-Annual
Report
Attachments: AED Semi-Annual Report
7:30-7:45 p.m.
Presenter: Paul Houghtaling, AED Chair
21-072 Tree Board Semi-Annual Report
Attachments: Tree Board Semi-Annual Report
7:45-8:00 p.m.
Presenter: Leanne Vielehr, Chair of Tree Board
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Board of Trustees Meeting Agenda February 23, 2021
21-069 A Resolution of the Board of Trustees of the Town of Erie Approving a
Pre-Annexation Agreement for the Parkdale Development
Attachments: 1. Resolution 21-023
2. Parkdale Pre-Annexation Agreement
3. Staff Presentation
8:00-8:20 p.m.
Presenter: Audem Gonzales, Senior Planner
21-080 Discussion and Board direction on (1) creating a full-time position to
support the Town’s Diversity, Equity and Inclusion efforts, (2) creating a
full-time Oil and Gas Local Government Designee (LGD) position, and (3)
contract funding to expand the Town’s Co-Responder program.
Attachments: 1. Denver DEI Administrator Position Description
2. Adams County DEI Administrator Position Description
3. Erie Discussion Draft DEI Administrator Position
4. Adams County Oil & Gas Liaison Job Description
5. Broomfield Senior Energy & Environmental Analyst Job Description
6. Broomfield Oil & Gas Monitoring Specialist Job Description
7. Erie Discussion Draft Oil & Gas Liaison Position Description
8:20-8:50 p.m.
Presenter: Malcolm Fleming, Town Administrator
21-081 2021 Community Survey Topics
Attachments: 2021 Community Survey Topics
8:50-9:20 p.m.
Presenter: Amber Luttrell, Communications and Marketing Manager
21-078 A Resolution of the Board of Trustees of the Town of Erie Approving a
Colorado Department of Local Affairs Energy and Mineral Impact
Assistance Fund Regional Grant Application Coordinated by the
Southwest Energy Efficiency Project and Lotus Engineering
Attachments: Resolution
Letter of Support
9:20-9:30 p.m.
Presenter: Tyler Kesler, Sustainability & Water Conservation Specialist
VII. STAFF REPORTS
(Information only)
21-056 Public Works Monthly Report
Attachments: Monthly Report
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Board of Trustees Meeting Agenda February 23, 2021
21-058 Planning & Development Monthly Report
Attachments: Planning & Development Monthly Report - February
VIII. BOARD MEMBER REPORTS AND ANNOUNCEMENTS
9:30-9:50 p.m.
IX. EXECUTIVE SESSION
9:50-10:35 p.m.
21-079 Executive Session to hold a conference with the Town Attorney and
special counsel to receive legal advice on specific legal questions,
pursuant to C.R.S. § 24-6-402(4)(b), concerning the proposed compost
facility at Rainbow Open Space and construction defect issues with the
Town's water tank; and for discussion of a personnel matter not involving
any specific employees who have requested discussion of the matter in
open session, any member of this body or any elected official, the
appointment of any person to fill an office of this body or of an elected
official, or personnel policies that do not require the discussion of matters
personal to particular employees, pursuant to C.R.S. § 24-6-402(4)(f),
concerning a performance evaluation of the Town Administrator.
X. ADJOURNMENT
(The Board’s Goal is that all meetings be adjourned by 10:30pm. An agenda check will
be conducted at or about 10:00 p.m., and no later than at the end of the first item
finished after 10:00 p.m. Items not completed prior to adjournment will generally be
taken up at the next regular meeting.)
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