Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Agenda Board of Trustees Tuesday, November 14, 2023 6:30 PM Town Hall Board Room In-Person Meeting Watch or Comment Virtually: https://bit.ly/BOT2ndTuesday2023 I. Call Meeting to Order and Pledge of Allegiance 6:30 p.m. II. Roll Call III. Approval of the Agenda IV. Consent Agenda 6:30-6:35 p.m. 23-538 Approval of the October 24, 2023, Board of Trustees Meeting Minutes Attachments: 10-24-2023 BOT Minutes 23-478 A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Professional Services with Fehr & Peers for a Transportation Mobility Plan Attachments: Resolution 23-117 Transportation Mobility Plan PSA - Fehr & Peers 23-509 A Resolution of the Board of Trustees of the Town of Erie Approving the Third Amendment to the Construction Manager at Risk Contract with Fransen Pittman Construction for the Town Hall Expansion Project Attachments: Resolution 23-140 Third Amendment 23-510 A Resolution of the Board of Trustees of the Town of Erie Approving the Third Amendment to the Professional Services Agreement with RockSol Consulting for Design and Post-Design Services for the Weld County Road 3 Bridge Replacement Project Attachments: Third Amendment Res 23-138 Location Map TOWN OF ERIE Page 1 Printed on 11/10/2023 Board of Trustees Meeting Agenda November 14, 2023 23-516 A Resolution of the Board of Trustees of the Town of Erie Approving the Third Amendment to Professional Services Agreement with Hoffmann, Parker, Wilson & Carberry, P.C. to Increase the Hourly Compensation Rate Attachments: Resolution 23-120 Third Amendment to Professional Services Agreement 23-520 A Resolution of the Board of Trustees of the Town of Erie Approving a Second Amendment to the Agreement with HDR Engineering, Inc. for the Design of the Water Reclamation Facility Expansion Attachments: Resolution 23-125 Contract Amendment 23-527 A Resolution of the Board of Trustees of the Town of Erie Adopting Modifications to the Rules and Regulations Governing the Erie Cemetery Attachments: Resolution 23-123 Erie Cemetery Rules & Regulations 23-529 Approval to Amend the Board of Trustees 2023 Meeting Schedule cancelling the December 26, 2023 meeting. 23-531 A Resolution of the Board of Trustees of the Town of Erie Approving Contract Amendment 1 to the Construction Contract with L4 Construction, LLC, for the Lagoon Conversion to Stormwater Quality Pond and Demolition of the South Water Reclamation Facility Improvements. Attachments: Resolution 23-129 Contract Amendment 23-534 A Resolution of the Board of Trustees of the Town of Erie Approving a Development Agreement and Accepting Dedications as Shown on the Final Plat for the Canyon Creek Filing No. 7 Subdivision Attachments: Resolution No. 23-132 Development Agreement Canyon Creek Filing No. 7 Subdivision Plat.pdf 23-536 A Resolution of the Board of Trustees of the Town of Erie Approving the Second Amendment to Development Agreement for Colliers Hill Subdivision Filing No. 4G Attachments: Resolution 23-127 Second Amendment to Development Agreement (Colliers Hill Subdivision, Filing 4G) Development Agreement (Colliers Hill Subdivision, Filing 4G) First Amendment to Development Agreement (Colliers Hill Subdivision, Filing 4G) Memo from Developer 23-562 A Resolution of the Board of Trustees of the Town of Erie Approving the TOWN OF ERIE Page 2 Printed on 11/10/2023 Board of Trustees Meeting Agenda November 14, 2023 Payment of a $5,000 Bonus to Town Administrator Malcolm Fleming Attachments: Resolution 23-144 Fleming Employment Agreement 4th Amendment 2023.01.24 Malcolm Fleming - PDP 2023.11.14 23-554 A Resolution of the Board of Trustees of the Town of Erie Adopting the 2024 Legislative Agenda Attachments: 2023-2024 Legislative Policy Agenda Town of Erie legislative engagement tools Resolution 23-142 23-543 A Resolution of the Board of Trustees of the Town of Erie Consenting to the Mayor's Appointment of Ashraf Shaikh to the Board of Commissioners of the Town of Erie Urban Renewal Authority Attachments: Resolution 23-137 23-545 A Resolution of the Board of Trustees of the Town of Erie Approving a Development Agreement and Accepting Dedications as Shown on the Final Plat for Canyon Creek Filing No. 8 Subdivision Attachments: Resolution No. 23-133 Development Agreement Canyon Creek Filing No. 8 Subdivision Plat 23-547 A Resolution of the Board of Trustees of the Town of Erie Approving a Development Agreement and Accepting Dedications as Shown on the Final Plat for Erie Junction Attachments: Resolution No. 23-134 Development Agreement Erie Junction Subdivision Plat 23-548 A Resolution of the Board of Trustees of the Town of Erie Approving the First Amendment to Development Agreement for Sunset Filing No. 1 Attachments: Resolution No. 23-135 First Amendment to Sunset Filing No.1 Development Agreement V. Public Comment On Non-Agenda and Consent Items only. 6:35-6:45 p.m. (This agenda item provides the public an opportunity to discuss items that are not on the agenda or consent agenda items only. The Board of Trustees is not prepared to decide on matters brought up at this time, but if warranted, will place them on a future agenda.) VI. General Business 23-560 Presentation of 90 Second Celebration Video TOWN OF ERIE Page 3 Printed on 11/10/2023 Board of Trustees Meeting Agenda November 14, 2023 6:45-6:50 p.m. Presenter(s): Melissa Wiley, Deputy Town Administrator 23-553 Public Hearing: An Ordinance of the Board of Trustees of the Town of Erie Summarizing Expenditures and Revenues for each Fund, Adopting a Budget for the Town of Erie for the 2024 Budget Year, and Appropriating Sums of Money to the Various Town Funds for the 2024 Budget Year. Attachments: Ordinance 030-2023 Schedule A 2024 Budget Memo Schedule of Reports Presentation 6:50-7:20 p.m. Presenter(s): Malcolm Fleming, Town Administrator Cassie Bethune, Finance Manager Victoria Runkle, Finance Director 23-549 A Resolution of the Board of Trustees of the Town of Erie Adopting the Town’s Fee Schedule Attachments: Resolution 23-141 7:20-7:25 p.m. Presenter(s): Victoria Runkle, Interim Finance Director 23-563 A Resolution of the Board of Trustees of the Town of Erie, Colorado Designating Portions of General Fund Reserves for Specific Purposes. Attachments: Resolution 23-143 GF_Reserve_Calculation_Worksheet 7:25--7:30 p.m. Presenter(s): Malcolm Fleming, Town Administrator 23-552 A Resolution of the Board of Trustees of the Town of Erie Approving an Intergovernmental Agreement to Participate in a Minimum Wage Study Attachments: Presentation Regional Minimum Wage Cost Sharing IGA Resolution 23-136 7:30-8:30 p.m. Presenter(s): Stephanie Pitts-Noggle, Economic Development Manager Alberto De Los Rios, Diversity, Equity, and Inclusion Manager Melissa Wiley, Deputy Town Administrator 23-559 Transportation Planning Updates Attachments: Transportation Planning Updates Presentation 8:30-9:30 p.m. Presenter(s): Miguel Aguilar, Senior Transportation Planner TOWN OF ERIE Page 4 Printed on 11/10/2023 Board of Trustees Meeting Agenda November 14, 2023 VII. Staff Reports Information Only 23-511 Bi-Monthly Vector Air Airport Report Attachments: Airport Report VIII. Board Member Reports and Announcements 9:30-9:50 p.m. IX. Adjournment 9:50 p.m. (The Board’s Goal is that all meetings be adjourned by 10:30pm. An agenda check will be conducted at or about 10:00 p.m., and no later than at the end of the first item finished after 10:00 p.m. Items not completed prior to adjournment will generally be taken up at the next regular meeting.) TOWN OF ERIE Page 5 Printed on 11/10/2023