City of Eugene Human Rights Commission

City of Eugene Human Rights Commission Human Rights Commission Meeting 4-18-17 Packet Contents Draft Agenda Page 1 Draft Minutes from 3/2017 Page 3 Budget Update Page 13 Support Request Listening to Our Elders in Minority Communities Page 14 Police Commission FY16 Work Plan Review Page 17 HRC Hate and Bias Crimes Update – First Quarter Page 24 Office of Human Rights & Neighborhood Involvement | City of Eugene | 99 W 10th Ave | Eugene OR 97401 | (541) 682-5272  City of Eugene Human Rights Commission The mission of the Human Rights Commission is to promote implementation of universal human rights values and principles in all City of Eugene programs and throughout the wider community. To carry out this mission the commission shall affirm, encourage and initiate programs and services within the City of Eugene and in the wider community designed to place priority upon protecting, respecting, and fulfilling the full range of universal human rights as enumerated in the Universal Declaration of Human Rights. To support and promote human rights, the commission will: provide human rights education, be proactive in human rights efforts, address human rights violations, ensure active public participation, be transparent and open, and be publicly accountable for human rights progress. Human Rights Commissioners: Ken Neubeck (Chair), Jennifer Frenzer(Vice Chair), Andrew Thomson, Edward McGlone, Bonnie Souza, Joel Iboa, Aria Seligmann, Julia Johnson, Aimee Walsh, Councilor Emily Semple Staff: Jennifer Lleras Van Der Haeghen and Katie Babits The Human Rights Commission typically meets on the third Tuesday of each month. Tuesday, April 18th, 2017 5:30 – 7:30 PM Meeting Atrium Building, Sloat Room, 99 W. 10th Avenue, Eugene Contact: Katie Babits, 541-682-5177 Katie.E.Babits@ci.eugene.or.us ITEM _______________ACTION______ TIME 1. Agenda/Minutes Review and Approval (Chair) Discuss/Vote 5:30 - 5:35 (5 min) 2. Public Comment (Chair) 5:35 - 5:45 (10 min) 3. Support Request (Chair) Discuss/Vote 5:45 – 5:55 (10 min) 4. Downtown Update 5:55 – 6:15 (20 min) 5. HRC Selection Process Discuss/Vote 6:15 – 6:25 (10 min) 6. Council Update 6:25 – 6:35 (10 min) 7. Chair and Vice Chair Elections Discuss/Vote 6:35 – 6:45 (10 min) 8. Police Commission Work Planning 6:45 – 6:55 (10 min) 9. EPD Liaison Update 6:55 – 7:05 (10 min) 10. Work Group Lead Updates 7:05 – 7:10 (5 min) 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 |ehroffice@ci.eugene.or.us | www.eugene-or.gov/hrc 1  11. Commission Liaison Updates 7:10 – 7:20 (10 min) 12. Staff Update 7:20 – 7:25 (10 min) 13. Announcements 7:25 – 7:30 (5 min) Upcoming events, activities or meetings the HRC needs to be aware of: 4/19 NOON – Council Work Session: Overview of Chronic Nuisance Code and Broadway Plaza Next Steps. Harris Hall. 4/20 3-6pm – Vendor Open House. Eugene Downtown Library, Bascom Tykeson Room. 4/24-4/23 DisOrient Asian American Film Festival. Bijou and Metro Theaters. 4/24 5:30pm – Council Work Session: Parks and Rec System Plan. Harris Hall. 4/24 7:30pm – Council Meeting: Public Forum. Harris Hall. 4/26 NOON – Council Work Session: Public Shelter for Emergency Housing. Harris Hall. 4/26 5:30pm – Budget Committee Meeting. Eugene Downtown Library, Bascom Tykeson Room. The Eugene Human Rights Commission welcomes your interest in these agenda items. This meeting location is wheelchair accessible. For the hearing impaired, FM-assistive listening devices are available or an interpreter can be provided with 48 hours’ notice prior to the meeting. Spanish-language interpretation will also be provided with 48 hours’ notice. To arrange for these services, contact staff at (541) 682-5177. La Comisión de Derechos Humanos agradece su interés por participar en los asuntos de esta agenda. El local de la reunión tiene acceso para personas en silla de ruedas. Para las personas con dificultades auditivas ofrecemos sistemas FM para ayudarlo a escuchar, o intérpretes de lenguaje de señas. También ofrecemos intérpretes de español. Si necesita cualquiera de estos servicios por favor solicítelos con 48 horas de anticipación, llamando al (541) 682-5177. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | ehrcenter@ci.eugene.or.us | www.eugene-or.gov/hrc 2  City of Eugene Human Rights Commission MINUTES Tuesday, March 21st, 2017 5:30 – 7:30 PM Meeting Atrium Building, Sloat Room, 99 W. 10th Avenue, Eugene Present: Human Rights Commissioners: Jennifer Frenzer (Vice Chair), Andrew Thomson, Aimee Walsh, Julia Johnson, Edward McGlone, Bonnie Souza, Aria Seligmann Staff: Jennifer Lleras Van Der Haeghen and Katie Babits EPD Liaison: Civilian Review Board Liaison: 1. Agenda/Minutes Review and Approval Motion: Move to approve the minutes from the February Human Rights Commission Meeting. Made by: A. Walsh Second: J. Johnson Vote: A. Thomson, A. Walsh, J. Johnson, J. Frenzer 2. Public Comment R. Baylor-Pino – Hi, my name is Rawson Baylor-Pino and I am from the City Manager’s Office, which I will now refer to as the CMO. I am going to provide some updates about the Boards and Commissions outreach and would love to hear ideas about how we can strengthen that outreach. The CMO has been working to strengthen our outreach. We try to tap into broad community channels through as many mediums as possible. Our outreach period runs from mid-January to March 31st. Our outreach has included City press releases, a spotlight article on the City webpage through mid-march, fairly detailed information on the City Boards and Commissions’ page, social media, the Register Guard, the Eugene Weekly, underwriting on KLCC, and the Asian Celebration. We are actively looking to partner with organizations, and I recently met with the organizers of Run Oregon Run who encourage and educate community members to run for office. They had an outreach event with a great turnout, and we are looking for future opportunities to partner with them further. We hope you will share any information and ideas you have for other outreach opportunities. Max Gessert – First I want to thank City Council for passing the Protections of Individuals Ordinance. Thank you for your involvement in that. My understanding is that there were 5 points, but it passed 3.5 of those points. If any of the protected classes are not part of the Ordinance, I urge City Council to include all of the protected classes to the Ordinance. I have a personal stake in this. My daughter is gay, she lives in San Francisco, and I want her to not have fear about visiting Eugene. I understand the Ordinance language may have some unintended consequences. I urge City Council to update the Ordinance to Protect Individuals. We all know how Trump functions. There is currently a movement to revoke state law. These changes need to happen now. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 |ehroffice@ci.eugene.or.us | www.eugene-or.gov/Human Rights 3 Commission  Vickie Nelson - I am going to speak about the Nightingale health stops. The Mission gave Nightingale a site last year. The relationship has worked very well. The director has said he would be willing to have the camp remain on mission property. The City is trying to take pressure off Ward 7, they don’t want us to stay at the Mission. They’re saying that if NHS is not on the Mission property, there will not be pressure on the neighborhood. However, now people in the camp are familiar with the neighborhood and like it there. The Whiteaker Council agrees, that if the camp is dispersed, it doesn’t mean there will be less people in in Ward 7, they will be dispersed to CSS camps, all also in Ward 7. We’ve not received a response from the City. The City owns a huge lot downtown where city hall was. We could use a third of that. We’re used to moving, we’ve been moved around every six months. I would like to ask the Commission to propose to City Council to use the lot or one of their many undeveloped parks. Roy Ward – Thank you for your work in passing the Protections for Individuals Ordinance. In the Ordinance, there were 5 recommendations, and of those 5, 3.5 were included in the Ordinance. It left out the protections for people including their association and activities for City employees. My understanding is the reason those were lifted is that there was risk of unintended consequences and it would be a lot of work to include that, so the idea was to pass what they can. However, they did not commit to moving forward with the rest of it. I would urge to push forward with these. I am not a citizen, I am a permanent resident, and I am lucky no one has hassled me. There are also the issues of gender identity, and there need to be protections. I urge you to push City Council to do this. Lindsey Foltz – I am currently working in Community Development part-time for the City, and I am helping to execute fair housing events coming up in April, which is Fair Housing Month. Mayor Vinis has agreed to do story time, and there will be Know Your Rights Training on April 25th. All events will be at the libraries, and I will pass on information to be sent to all of you. Heather Sielicki – I’ve been working to find spaces for rest stops. We don’t have a lot of spaces that fall within the guidelines that are written in the Ordinance and the administrative rules. It’s hard to find people who are going to fund the rest stops on their land, and be able to comply with the fencing requirements, provide restrooms and liability insurance. Right now the ordinance prohibits us from even trying to find new rest stop locations. Please urge City Council to amend the Ordinance and rules so we can bring in rest stops to the community. Carol Scherer – Thank you for all that you do. I’m here regarding the Protections for Individuals Ordinance. I would like it to be as strong as possible. I appreciate your commitment. I am here to push you as much as I possibly can. I’m concerned about associations and activities which I don’t believe are currently in the Ordinance. Maybe there’s a possibility to make amendments, maybe people could opt in or opt out as being listed. I’m very concerned about profiling because it is a fact here. As far as non- documented people, all someone has to do is make an accusation. Having something that would monitor that is extremely advisable. I also don’t know that as you reference statutes that the state has, if they are undone, does it undo the ordinance. E. Semple – The Ordinance was intentionally written with our own language so that even if the State Statute is repealed, our Ordinance would still stand. Alice Warner – I’m a teacher and public interest lawyer. I’m concerned about what was not included in the Protections for Individuals Ordinance. The Ordinance shifted from not assisting the government, to 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 4  a small list of things we won’t assist the government with. When I think about registries, I think about the Nazis. They targeted gay people, people of different origins, if you look at the list of what was left out of the Ordinance, it’s precisely what someone with disgusting intent would go after. I’m here to support you, I’m happy to be on the list of people who will help. J. Frenzer – The original draft that came out of the work group, if it had been passed in its entirety, is that sufficient? A. Warner – I skipped a step because I become obsessed with the 4J process, so I do not know what went to Council. What I looked at was what passed. B. Souza – The list you’re talking about was included in the goals and outcomes from the Mayor’s Ad Hoc Committee. What we have tonight is going to address what everyone has said this evening regarding the Protections for Individuals Ordinance. J. Frenzer – Are there any other comments? E. Semple – Coming from City Council, it was not the intention of Council to stop the Ordinance. The City Attorney wanted to research the rest of the recommendations. I plan to continue to push this topic. I have also been pushing the topic of the rest stops, and want people to send me information on sites. We need the sites. Everything else will come, but send me the sites. 3. Support Request J. Frenzer – There is a support request for $200 for DisOrient Asian Film Festival. B. Souza – Last year we supported the DisOrient Asian American Film Festival, it has excellent films from many parts of the country and world, and Pacific Islands as well. I would definitely support us supporting it. J. Frenzer – Is anyone interested in attending? The dates are April 21st – 23rd and I will attend. A. Walsh – I am interested in attending. Motion: Move to co-sponsor up to $200 for the DisOrient Asian Film Festival. Made by: B. Souza Second: A. Seligmann Vote: Unanimous 4. Council Update E. Semple – The main things that have happened are the Ordinance Concerning the Prohibition of Dogs within the Downtown Core, which passed, and the Ordinance Concerning the Prohibition of Smoking within the Downtown Core, which did not pass. The Ordinance for the Protections of Individuals passed as well. Claire Syrett mentioned that we need to come back to the rest of the Ordinance for the Protections of Individuals. The Ordinance Removing the Sunset Dates of the Rest Stop and Dusk-to- Dawn Programs passed. I’m going to take back the information we discussed here today on the Ordinance for the Protections of Individuals. I talked to the Mayor today about the city hall lot and she said we would not have it long enough for it to host a rest stop. I mentioned the EWEB property, but I have not received feedback on that yet. If anyone has any idea of places that would tolerate camping, please let us know. We have public comment at the Budget Committee coming up, and you can put out requests for things you want money for. It’s a good chance to be heard. You can also write emails to the Budget Committee or come to the forum. The April 10th public forum has been cancelled and we are having a Goal Setting Session instead. I protested, but the next public forum won’t be until April 24th. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 5  J. Frenzer – There are two areas I want to prompt you on. One is the conversation we had about the joint session with the Human Rights Commission and City Council. Can you tell folks about our dialogue and what that would look like from us? E. Semple – We liked the idea, we want to ask to meet with Council twice a year and make it a regular thing. I think the best way to do it would be for Human Rights Commission to write to the Council and the City Manager. It would be good for us to have some talking points about what we want to discuss and why we want to have recurring meetings. I will be a contact point and work to find out what to do next. J. Frenzer – Last time Greg did a poll and we included what our agenda would be, and we had three brief topic descriptions: Housing first, consulting Eric Tars and addressing unintended consequences. We elaborated closer to meeting time. The noon Wednesday times looked very available in April and May. I wanted this Commission to know that we are trying to get this together. We did it last in December 2015, it is a public meeting, and we want to get collaboration and communication between the two bodies. It can cover any variety of topics that pertain to the Human Rights Commission and our city. Our charter, homelessness, downtown security issues, all of these are topics we would like to discuss with City Council and could be action items. B. Souza – We are going to present a report from the focus groups, that could be something constructive to discuss. J. Frenzer – The communication piece is vital. This body was not consulted about those bans. It seems like it would be logical that it would come to us. Is there something in our process and procedures that needs to be modified, was it administrative, does our charter need to be changed? E. McGlone – Do you remember the length of time from when it was proposed to when it was voted on, did we meet between then? J. Frenzer – They first met in the beginning of February. E. McGlone – The timing is a challenge. Perhaps we might want to send a letter to Council, we were left out of the process and blindsided. J. Johnson – And Emily wasn’t here last time, there’s an expectation that she would have brought it up in her Council Update. J. Frenzer – That’s not how they have come in the past, they have come through a channel like the body camera issue. It’s about figuring out the mechanism for closing the loop. A. Seligmann – If we are charged on giving feedback to Council, it’s implied that we would know to give feedback. We discussed staff letting us know when things are on the agenda. We might want to look at the ordinance to see if there’s anything we can change in our Charter. E. McGlone – Also, Councilor Semple, could you find out the process for us to be more involved when Council has a topic that concerns the Human Rights Commission?. E. Semple – This is new to me as well, and there were no other boards or commissions involved, I will put it on my list to remember. B. Souza – We want to be able to give input as a body. A. Seligmann – There should be two-way communication. If the public comes to us, Council should also come to us. J. Lleras Van Der Haeghen – The thing that is challenging about what to flag for you is that on the City Council Tentative Agenda, there are generally three words, and there is not more information other than the title until staff write the Agenda Item Summaries. It is our practice as staff not to send out anything that Council has not seen, so that Councilors are not surprised by something that has not yet come to them. Sending you information about conversations and policies that impact Human Rights would mean we send you almost every item to be discussed because the City hardly passes policies that do 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 6  not impact people, and we try to make sure we tell you about things you’re interested in. Part of what happened here is that these issues came up between meetings for you. You have experience responding to things that come up like you did with the special meeting on Sanctuary City issues in December. We are happy to work with you to schedule special meetings and make sure you meet the noticing requirements. J. Frenzer – I wanted to highlight a few things from the last meeting. We passed a motion recommending that the City Manager’s Office investigate rest stops so the NHS was not dispersed. It looks like they are going to be relocated and remain intact. Should this body make a motion that Nightingale is at the top of the list? E. Semple – It is at the top of the list. We haven’t done motions, but it’s at the top of the list. Nobody can do anything until Nightingale is relocated. J. Frenzer – There is nothing that stops anyone else from getting something before Nightingale is relocated. They passed a motion to stabilize current rest stops. Is this currently considered stabilizing, and do we need to give more recommendations on how to get rest stops in other wards? E. Semple – I’ve asked repeatedly for locations. J. Frenzer – What about asking for modification to the language, how to address the cost of sanitation, if the location is on City property, letting go of the liability requirement? Rest stops, because they’ve become known entities, are into a new classification with the insurance so the insurance went down. Car camping has sanitation covered, including portapotties and trash. If it is located at a private residence, they could create attractive barriers and help it fit into the setting. I’m not seeing in the Ordinance itself the portion about undeveloped parks, but that could create more options. There could be things we could do to change the language. Heather brought up that neighborhoods need help with expenses. E. Semple – We have $25,000, if we find a place, we can pay for the trash and portapotties. I want to spend the money so we can ask for more. We have the money, we need the place, and we need the people to run it. NHS will continue to run it, but for future rest stops, we will need people to run them. J. Frenzer – They’re called hosts in the Ordinance. Would it be helpful for us to write a letter to the budget committee? E. Semple – We need a location. J. Lleras Van Der Haeghen – Councilor Semple, you said that the best order might be to find a location and then ask for a modification to the rules? E. Semple – Yes, because the modifications may pertain specifically to the location. J. Lleras Van Der Haeghen – My understanding is that the Council direction to stabilize existing Rest Stops does put NHS at the top of the list. I also have an update from NHS; Regan and Mia met with representatives from NHS today. The City and NHS are working on a transition plan to move to a car camping site over the next two weeks, including identifying a plan for storage. They discussed detailed needs, including the intent for the remaining residents to stay together and continue to find a site outside of Ward 7. The City and NHS are working to improve communication and coordination, and to build trust with parties to move the program forward. HRNI will be working with Regan to bring some members together to create a handbook to give to neighbors and community leaders for people working to find sites and educate the community about the Rest Stop and Car Camping Programs. J. Frenzer – Is it possible for the report to be in our minutes? J. Lleras Van Der Haeghen – Absolutely. J. Johnson – When Councilor Pryor was here, he talked about an area in Ward 8 that he felt they had identified. Is that something we could identify? 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 7  E. Semple – I was told there was a potential site on the border of Ward 1 and Ward 8. Councilor Pryor is in favor and looking for people to do outreach with the neighbors. There may be something else in Ward 2? J. Johnson – I didn’t want to lose that momentum which was started from Councilor Pryor, because it was a park, so that would be a modification. J. Frenzer – What are the best next steps? J. Lleras Van Der Haeghen – I can ask for clarification on that. J. Johnson – I think we should keep pushing to move forward until we can’t anymore. J. Frenzer – And check in with Councilor Pryor about it. E. Semple – And I think Mia and Regan know, but they seemed like it wasn’t time to publicize it yet. J. Frenzer – The amount of vagueness, is there something we can do to be less vague, get more momentum? It’s a crisis but our manner of behaving doesn’t seem like a crisis. Do we need more staff? E. Semple – That’s not the impression I get; it’s that there’s no places to look at. They have one and a half people working on this. J. Frenzer – I wonder what they need. J. Lleras Van Der Haeghen – Now that they have come to a mutual agreement with NHS for the next few weeks, they will have more opportunity to address other areas. There will likely be more opportunity to move forward. E. Semple – Let people know there’s no forum on April 10th. It will be a goal setting session, there will not be a forum. I’ve asked them to publicize that, please spread the word. 5. Protections for Individuals Ordinance Update B. Souza – City Council passed the Protections of Individuals Ordinance on the March 13th, and I am happy they were able to get this passed as quickly as possible. However, we want to strengthen the ordinance to include the additional categories. The Ad Hoc Committee did ask for this, the Mayor is supportive and I believe there is support on the Council as well. There was wording left out, associations and activities. That is in the proposed language. Ken Neubeck and I met last week with Jen Lleras Van Der Haeghen, Dave Fidanque and Phil Carrasco to strengthen wording of the ordinance. Ken suggested a way to do this, and Dave drafted the language we have in front of us after our meeting. I wanted to walk through it and hopefully vote on it tonight. Everything that is underlined represented proposed additions. In Section 2.497, number one includes language that was supposed to be included in number two, which is underlined. That is fixing what should have been in the ordinance passed by the City Council on March 13. Sections three and four are new. They address information that is collected and maintained by the City and how long the City hangs onto information and lists. J. Frenzer – Does the overall ordinance talk about why we are not sharing it? B. Souza – Everything added in 2.497 is the language we intended, and it wasn’t in the ordinance. Basically, two and three are talking about collecting and maintaining it, and four talks about not sharing it. McGlone – My concern is public records requests, anything under two or three would be under public records requests, and four might not be within public records law, so this should go in front of the city attorney. B. Souza – I think that would happen in the process, and he may change the language. That’s what happened with the last one, and the language was changed considerably. J. Lleras Van Der Haeghen – I brought up the concern around public records requests last Friday in the meeting. Anything that is to be considered by council will go back to the City Attorney. B. Souza – Do you know the order this would go in? 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 8  E. Semple – I will ask. I would be happy to take this to the next step of the process. J. Frenzer – It is a lot different than the original was. Could you reflect the work group’s impression on how much change has occurred? Is it still achieving what we had hoped it would achieve? B. Souza – The reason we came up with this is because we want it to happen expeditiously. In the first work session (February 22), the City Attorney suggested a couple of different motions. The ordinance that passed is the result of passing the first motion. The second motion would have required quite a bit of time and resources, for different city departments to research the implications of adding each new category. We came up with language, to address what we wanted to add in a way that wouldn’t require the research and time. This new language reflects what we had talked about. J. Lleras Van Der Haeghen – It reflects the intentions that came out of the Mayor’s Ad Hoc Committee. There were clear expectations shared from the committee to the City Attorney that were then used in drafting the ordinance that was voted on. B. Souza – What are you thinking is missing? J. Frenzer – I haven’t had the experience of knowing how different the language is. Is there a need for more attorneys to weigh in? B. Souza – We could do that. J. Frenzer – That sounds like what Alice has offered as a public interest attorney. How have other cities addressed this? B. Souza – The other cities are all resolutions; we are the only city who has passed an ordinance. I am having a hard time articulating what has been missed. The idea is that no city staff is going to help identify people who fit into these groups. Are there ways that people still could be identified? Yeah, in conversation. I could talk to the organization I used to work for, their attorneys. I wanted to move this along, but it’s important to get it right. A. Thomson – The line about limiting or collecting information by federal law; if the intent is to keep information, two (B) and three (B) says unless its “required by state or federal law”, maybe follow up on that piece, because it sounds as if that wording almost renders it obsolete or useless. B. Souza – If you read section four, I think it address warrant requirements. A. Walsh – Is there a difference between an executive order and federal law? B. Souza – Executive orders are being challenged left and right, but it’s a good question. E. Semple – On four, I will find out what we need to do to get it on Council’s radar. My understanding is that the Ordinance passed in its current language because the rest of the information would have required more time to research, Council break was coming up and they wanted to make sure the groups needing protection now are protected in the right ways. I will ask Glen how his research is going and what we need to do to get Council to take care of the rest of it. We need to act before the state of Oregon does anything. We are back as Council on the 10th, doing things on the 12th. We are three weeks out even if they agree to do something that early. B. Souza – What is the best step or method to do right now? Should we address the questions from tonight, or ask general questions now and allow us to work some more on it with you before you take it to Council? E. Semple – I’m going to work on how we get it going again, this week. B. Souza – Since we have gone this far, we want something cleaner. Before you put it in front of people, tell them we are working on the language and we want to know the process. J. Lleras Van Der Haeghen – Process wise it makes sense that you want Councilor Semple to bring it forward by voting on it, or you can bring it back next time and vote then. A. Walsh – I think that this is important enough, we could convene a special meeting. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 9  J. Lleras Van Der Haeghen – I would encourage you to get the language as close to final as possible because we are talking about city code and because this is an expansion of the initial ordinance. The chance it is changed at a state level is unlikely before the ballot measure would be voted on in 2018. E. Semple – I will work on finding out what we need to know for the process. J. Frenzer – Bonnie, would you like us to support you moving the draft forward, or a special session? B. Souza – Special session. A. Seligmann – I think it’s important to nail down specifics. B. Souza – And the categories, it’s another angle to figure out what the implications are. I think we should schedule a special meeting in the next couple weeks. J. Lleras Van Der Haeghen – Scheduling it out least a week would be ideal, it will meet the requirement to give public notice. Bonnie, I would suggest getting together with the work group to finalize your language before then. J. Frenzer – Next week is spring break, the next possible date would be April 4. Are we prepared to move forward with the agenda or is there more discussion for this item? McGlone – We can do a Doodle poll to determine when would be best to meet for special meeting. 6. Homelessness Work Group Motions J. Frenzer – I will take up the Eric Tars letter with Councilor Semple. E. McGlone – Are we going to get motions in the April meeting to advance? J. Frenzer – There are three motions: one on NHS, and it sounds like Councilor Semple is moving forward with that one. The second is the joint session with City Council and the Human Rights Commission which is moving forward. The third motion is the City contracting with Eric Tars, asking Council to move forward with that. I was going to ask Councilor Semple if she wants a letter from us to deliver to Council. J. Lleras Van Der Haeghen – I recently discovered Council does not have contract authority but the City Manager does have contract authority, so that may be your best avenue forward. 7. EPD Liaison Update J. Lleras Van Der Haeghen – Lieutenant Natt could not be here this evening. 8. Work Group Lead Updates B. Souza – My work group update is in writing, you all have it. We completed the focus groups, there were a total of 10. Ken and I drafting a report and recommendations by end of April to the beginning of May, and then we will get it out to participants of all the focus groups. Our plan then is to invite participants to a large gathering. Jen Lleras Van Der Haeghen has agreed to facilitate a discussion with the large group. After that meeting we will finalize the report and present it to City Council in June. 9. Commission Liaison Updates B. Souza – I submitted one, again you all have it in your packets. J. Frenzer – Has any progress been made on recording the Civilian Review Board meetings? B. Souza – I haven’t been talking about that the last few meetings. A. Thomson – I attended the Moving Ahead board meeting and they talked about outreach to vulnerable communities who would be best served by the LTD expansion of EMX. If you have any groups who would be beneficial for them to contact, send them my way and I will forward them on. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 10  E. McGlone – I was absent from last Police Commission meeting, but the agenda said they will be scheduling their retreat. If there is anything we would like to see, maybe we can put it on our April agenda. J. Frenzer – Do you go on the retreat? E. McGlone – Yes, and it is good to bring anything we want to work on for the next two years. J. Frenzer – So we could all send you our ideas in an email? E. McGlone – Yes, some of the areas of interest are body worn cameras, homelessness, public safety and police in downtown, as well as disproportionate contacts. I’ll include the prior two years’ work plan so you can have an idea. B. Souza – We may also want to include ongoing trainings on cultural competency, implicit bias, etc. J. Frenzer – And profiling. J. Johnson – Another idea would be trauma informed training. A. Walsh – I went to the CDGB Advisory meeting. There was substantial process to change the process in public comment. They are meeting in early April and their meeting is the same night as us, so we can provide input through staff to be heard in that meeting since I will not be able to be there. A. Seligmann – I didn’t attend the Vision Zero meeting but I will do a summation of the minutes for the next meeting. 10. Staff Update J. Lleras Van Der Haeghen – Neighborhoods 101 training is coming up April 6th; we will forward you link if you would like to sign up to attend. There has been conversation about services downtown and public safety downtown through summer months. We will send you a link to the Budget Committee meeting from 1.5 weeks ago. Resources and access to space for everyone. Claudia Denton is the Vendor Diversity Analyst for the City of Eugene, and she will be holding a vendor open house to connect with Minority and Women Owned Business Enterprises. Please share widely with business networks; we will email the information to you. An item on the tentative working agenda for April 26th is the topic of a working shelter. J. Johnson – When is the Neighborhoods 101 training? J. Lleras Van Der Haeghen – It will be held on Thursday, April 6th from 5:30pm-7:30pm at the Washington Park Center. J. Johnson – I would love to talk more about the topic of downtown public safety in the summertime. J. Frenzer – Me, too. A. Walsh – Me, too. J. Lleras Van Der Haeghen – I did learn about the One Pass. It is $50 for access to busses for 3 months and all pools. E. McGlone – It is for anyone who is under 18, and you can purchase it at any LTD customer service office or any of the Springfield or Eugene parks offices. A. Walsh – There is also OHP funding eligible for it. J. Frenzer – I would like for Rawson to do a recruiting event. J. Lleras Van Der Haeghen – We will definitely pass that along. Right now the Human Rights Commission has 17 applications in. These applications are unique from the last round. J. Frenzer – And there are also some from the last round? J. Lleras Van Der Haeghen – Yes, and we are going to encourage those to reapply and let them know there are additional positions they can apply to. 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 11  J. Frenzer – My spot will be open, I’m committed to continuing my work with the homelessness work group, but I will not continue to be a commissioner. Will there be a committee be called to consider applications? J. Lleras Van Der Haeghen – You may want to call that committee tonight. J. Frenzer – You also need to consider who you want to be Chair and Vice Chair. Motion: Move to nominate Julia Johnson, Aria Seligmann and Bonnie Souza to be on selection committee for upcoming vacancies. Made By: E. McGlone Second: A. Walsh Vote: Unanimous Motion: Move to adjourn the Human Rights Commission meeting. Made by: A. Walsh Second: A. Seligmann Vote: Unanimous 99 W. 10th Avenue, Suite 116, Eugene, OR 97401 541.682.5177 | eHuman Rights Commissionenter@ci.eugene.or.us | www.eugene-or.gov/Human Rights Commission 12 Human Rights Commission Budget Fiscal Year 2017 (FY17) DATE REQUESTING GROUP EVENT OR DESCRIPTION AMOUNT BALANCE 7/1/15 $4,500.00 SPONSORSHIP 8/15/16 CALC CALC Mural Project $500.00 9/21/16 CALC CALC Event $150.00 9/21/16 United Academics Event $100.00 10/18/16 TDOR Transgender Day of Rememberance Studio One Rental $650.00 10/18/16 Archaeological Legacy Inst Archeology Channel Film Festival $200.00 12/10/16 HRC International HR Day plaque for Mayor Piercy; table cloths $72.00 1/16/17 HRC Plaques for MLK Awards (2) $120.00 1/17/17 CALC ASL Interpretation for Women's March $400.00 1/17/17 Riedlinger Opportunity Village Luncheon $100.00 2/21/17 CALC Women's March adjustment to original donation $75.00 2/21/17 NAACP Debate on the National Reconciliation Act $100.00 2/21/17 Wild Salmon Run Supoort for run $200.00 3/21/17 CABA ‐ DisOrient DisOrient Asian American Film Festival $200.00 SUBTOTAL $2,867.00 WORKPLAN EXPENSE 9/21/16 HRC Focus Group Food $240.00 12/6/16 HRC Native Focus Group Food $38.35 2/21/17 Ken Neubeck Food, Pacific Islander Group $100.00 3/10/17 HRC Focus Group African American Youth Focus Group $71.75 SUBTOTAL $450.10 TOTALS $3,317.10 $1,182.90 011‐0730‐####‐612022 13 14 15 16  CITY OF EUGENE POLICE COMMISSION FY 2016 Work Plan Review Police Commission Members Bob Walker, Chair Steve McIntire Bill Whalen, Vice Chair Scott Nowicki Mike Clark Terry Robertson Jim Garner Claire Syrett Edward Goehring Joe Tyndall Raquel Hecht Marshall Wilde www.eugene-or.gov/policecommission For more information on the Eugene Police Commission, please contact: Carter Hawley, Police Commission Analyst Phone: (541) 682-5852 carter.r.hawley@ci.eugene.or.us 17 Background The Eugene Police Commission is a twelve-member volunteer body that acts in an advisory capacity to the City Council, the Chief of Police and the City Manager on police policy and resource issues. The Commission’s enabling ordinance, adopted in December of 1998, requires that it develop a work plan for City Council review and approval. In 2013, the Commission moved to a biannual work plan. Major accomplishments over the past five years include the following highlights:  Recommendations on several significant policies including Mental Health Crisis Response and Communication with People with Disabilities (FY 2009)  Development of a Public Outreach Committee to strengthen the relationship between the public and the Police Department (FY 2009)  Developed recommendations on all force-related policies including the Taser policy (FY 2011)  Reviewed and made recommendations on the downtown exclusion zone ordinance (FY 2011)  Worked with community around closure of Monroe Street Public Safety Station (FY 2012)  Conducted community survey to determine public perception of Eugene Police Department (FY 2012)  Reviewed and made recommendations on police policies related to search and seizure, use of canine, vehicle pursuits and holding facilities (FY 2012)  Developed Outreach Toolkit to document efforts taken with closure of Monroe Street Station, and to provide a template to facilitate community outreach on subsequent projects (FY 2012)  Conducted an anonymous survey of EPD employees to ascertain the Department’s understanding of the Police Commission and its work (FY 2013)  Held State of Public Safety Forum for the community (FY 2013)  Initiated the Bias-based policing data collection project in (FY 2014)  Reviewed and made recommendation on the Professional Police Contacts policy to govern the new Stops Data Collection (FY 2014) which the Law Enforcement Contacts and Data Review Committee (LECC) claims is the most comprehensive stop system for the rest of the state to follow (FY 2015)  Reviewed and made recommendation for a downtown Closed Circuit Television (CCTV) pilot project and policy (FY 2015)  Responded to public concern and formed a policy for Citizen’s Filming Police (FY 2015) The FY 2014-FY 2015 work plan identified several shifts in focus and practice for the Police Commission. One of these shifts was to focus more on the issues related to the Police Department that are of the greatest community concern. At its retreat in May 2013, a list of issues was raised that are of great community concern. To allow for the most meaningful issues to be addressed by the Commission, the Commission has periodically reviewed its upcoming work and selected items from its list of community issues to address. This has allowed the Commission to have more in-depth conversations about topics of interest to and with the community. This list is included on the next page and is titled: FY 2014-FY 2015 Work Plan Identified Community Topics. The other change made by the Commission was to eliminate two standing committees. This was done to address staffing capacity issues, and to allow substantive policy discussions that had previously occurred in a committee of five. Now the full commission and community members are included in the discussion. FY 2016 Work Plan Review 18 Police Commission Mission Statement The Eugene Police Commission recommends to the City Council, the City Manager, the Eugene Police Department, and the people, the resources, preferred policing alternatives, policies and citizens' responsibilities needed to achieve a safe community. We strive to create a climate of mutual respect and partnership between the community and the Eugene Police Department that helps achieve safety, justice and freedom for all people in Eugene. Police Commission Goals As outlined in Ordinance 20398, the objectives of the Eugene Police Commission are to: 1) Increase communications between police and the community, leading to a greater understanding of the preferred policing alternatives for this city; 2) Identify police policy and resource issues related to preferred policing alternatives; 3) Decrease misunderstandings regarding the nature of adopted police policies, practices and approaches; 4) Provide input on police policies and procedures that reflect community values; and 5) Assist the City Council in balancing community priorities and resources by advising on police resource issues. Moving Forward with the Police Commission Work Plan Annual to Biannual Work Plan The end of FY 2015 marks the first successful completion of a biannual work plan for the Police Commission. After two successive Police Commission annual retreats in FY2012 and FY2013, the commission discussed and ultimately decided to develop a biannual work plan, covering the next two fiscal years. A two year plan was submitted to the City Council for review, comment and approval. Consistent with Ordinance 20398, the Police Commission will continue to submit to the City Council an annual report, drawn from the biannual report created every two years. FY 2016 Work Plan Review 19 FY 2016 Progress Update FY 2016-FY 2017 WORK PLAN Work in Progress In FY 2015, three topics were identified that could not be completed within the current fiscal year: This was discussed at the May 2015 Police Commission 1) Intimidation in the Second Degree: Forming a joint resolution with the Human meeting. The Commission approved the support of adding Rights Commission (HRC). The Commission Chair brought back an invitation from “transgender” to the definition, but did not approve support of the HRC Chair requesting a joint resolution between the two commissions to endorse adding housing status as a protected class. code revisions before City Council. Not wanting to deviate valuable time resources away from successfully completing the work plan already brought before Council, the Commission decided that this topic would be tabled and brought back for consideration in the near future. EPD continues to evaluate and proceed with plans for 2) Closed Circuit Television (CCTV) Proposal: The Police Commission reviewed a implementation. As outlined in last year’s work plan, once and proposal to install cameras for an 18 month temporary trial in the downtown area. if the project begins, EPD will report the impact of the CCTV Deliberations continued for over six months including the development of a policy to system at six months, 12 months and 18 months after govern the implementation of the trial. Once and if the project begins, the downtown implementation. lieutenant will be responsible for reporting the impact of the CCTV system at 6 months, 12 months and 18 months after implementation. After 18 months, the results of the program will be presented to the Police Commission for discussion before it is determined if the project should be continued, discontinued or expanded. Pilot program was begun in November 2015. Police 3) Stops Data Collection: EPD is implementing a new records software that contains Commission received update November 2015. Six month the ability to collect more demographic information about traffic stops. An advisory evaluation expected to begin in June and findings will be committee has been established to advise the department on how the software should scheduled for Police Commission in the fall. be implemented and how reporting should occur. The commission received numerous reports from staff as well as the chair of the committee. The data collection is anticipated to start in FY 2016. 20  FY 2016 Progress Update FY 2016-FY 2017 WORK PLAN Community Issues to be Considered Below is a preliminary list of issues to be considered by the Police Commission for further work. Ten Commissioners identified twenty-three issues and each member had ten votes. After all 100 votes were cast; the issues were prioritized by count. General consensus was that the agenda’s will be worked on in order of weight, however issue three “Everyday concerns regarding police” and issue five “Emerging issues” provided plenty of flexibility for the commission to respond to emerging issues within the community. The Commission intends further details will be developed as the items are scheduled and a more thorough work plan is developed. 2016 & 2017 Commission Community Issues and Priorities Top 10 (Receiving 5 to 12 votes) Reviewed a policy updated by EPD, recommended that it be Mental Health Crisis (policy 418) routed to service providers, and approved September 2015 Overview in October 2015, and further discussion on social Review and/or discussion of President’s committee on policing legitimacy in February 2016. Clarification sought on specific details Everyday concerns regarding police (public outreach) No police academy is currently scheduled, so commission Outreach for target groups for modified police academy (civilian) discussion is unwarranted. The following emerging issues have been discussed by the Emerging issues (police community) Commission in FY 2016: • Introduction of new animal services manager – July 2016 • Officer veteran response – October 2016 • Police Commission working agreement – December 2016 • EPD hiring priorities – December 2016 • Load bearing vests – January 2016 • EPD recruitment efforts – February 2016 FY 2016 Work Plan Review 21  FY 2016 Progress Update FY 2016-FY 2017 WORK PLAN Discussed November & December 2015, and January & Police Uniform and Appearance (policies 1001.1 & 1001.2) March 2016. Because the Department has convened an internal committee to develop a draft which isn’t sufficiently complete to review, the Commission did not take action on its recommended changes to the old policy, but requested the Department consider its comments when updating the policy. President’s Task Force recommendations on social legitimacy Discussion on social legitimacy discussed February 2016. Presentation and discussion on civil forfeiture March 2016. No Civil forfeiture (policy 606) proposed changes to policy, but several questions which are being researched. No action to date. Medical aid to suspects policy Civil disturbances (not domestic dispute/unrest Civil disturbance policy discussed June & July 2015, and Crowd Management & Control discussed September, October and November. A policy was approved in November with changes from the Police Commission. Second 10 (Receiving 1 to 4 votes) No action to date. Handcuffing & Control Holds (policy 308) No action to date. Citizens filming crime/crime scene (and seizure of recording device) No action to date. Annual healthy & wellbeing assessment (mental & physical) No action to date. Ticketing for no D.L./insurance Hiring priority presentation from Chief December 2015 and Recruiting/outreach to focus on diversity in Police Commission vacancies presentation from recruiting team February 2016. No action to date. Presentation on how sworn personnel are evaluated and promoted EPD Body-worn camera grant proposal July & October 2016. Body worn video recording review Scheduled for update in July 2016. FY 2016 Work Plan Review 22  FY 2016 Progress Update FY 2016-FY 2017 WORK PLAN Presentation and review of policy April 2016 Fees for release of public record Discussed at February meeting. Similar to alcohol Medical marijuana (new for recreational, policy 452) consumption, no recreational marijuana policy scheduled to be developed, so no action for Police Commission has been scheduled. No action to date. Communication review (policy 370) Parking Lot (Receiving 0 votes) Homelessness April 2016 discussion on Prohibited Camping April 2016, and community meeting tentatively scheduled for June 2016. No action to date. Outside employment (policy 201.1) No action to date. Parade permit process/ fees Quarterly reviews have not occurred by the full commission, Quarterly, the Police Commission will discuss these issues and any emerging issues although commission leadership reviews the work plan and determine which issue will be addressed next, what the specific goal for the monthly and schedules items for upcoming meetings. Commission’s involvement will be, and a work plan to accomplish the goals for each work item. FY 2016 Work Plan Review 23 Human Rights Commission Hate and Bias Crimes Update First Quarter January 1st 2017 – March 31st 2017 From January 1st 2017 to March 31st 2017 a total of 24 Hate or Bias Crimes were reported (1 was determined to be unfounded) to the Human Rights and Neighborhood Involvement Office by the Eugene Police Department involving the targeting communities: Community First Quarter Race 7 Religion 5 Ethnicity 5 Sexual Orientation 3 Disability 0 Gender 1 Political Affiliation 3 Total 24 First Quarter Crimes Included: • A student at South Eugene High School reported finding graffiti in the gender inclusive restroom. The graffiti was of homosexual slurs. • A local non-profit found a swastika painted on the glass window, along with swear words disparaging the victim. • A swastika was found in a bathroom at North Eugene High School. • A man posted an Aryan brotherhood flyer on the Fairgrounds sign at the intersection nearby a home that had a Jewish symbol. • A passerby noticed a swastika painted onto glass in elevator at a parking garage. • A Black man found his driver’s side mirror glass broken out and a crack in the windshield. His car has visible symbols indicating his race and occupation in the military. By comparison to 2016 at this time 3 Hate Crimes had been reported to HRNI. The protected class break down was as follows: 2 Race, 1 Religion. In the first quarter of 2016, two of the crimes were vandalism and one was harassment. In the first quarter for 2017, 10 were vandalism and 7 fell under different types of crimes. Some crimes involving swastikas were classified as anti-Jewish under Religion, and others were classified as anti-other ethnicity based on the other symbols of graffiti recorded with the same incident. * The crime falling under the category for Gender is a crime targeting a transgender individual. Office of Human Rights & Neighborhood Involvement | City of Eugene | 99 W 10th Ave | Eugene OR 97401 | (541) 682-5272 24